---
title: "Connect Calendly to Zoom: Create meetings from scheduled events"
description: "Discover how to use Zapier to automatically create new Zoom meetings for new Calendly invitees."
image: "https://images.ctfassets.net/lzny33ho1g45/create-zoom-meetings-calendly--p-img/61e71807ff223d0b30b9e3ccdccf1078/Group_15089.jpg"
---

# Connect Calendly to Zoom: Create meetings from scheduled events

Discover how to use Zapier to automatically create new Zoom meetings for new Calendly invitees.

Scheduling apps are awesome. You don't have to worry about the back-and-forth emails or phone calls to set a meeting time... And you feel like a genius!

Then you realize you didn't share the call information. In this tutorial, we'll show you how to use Zapier to automatically add Zoom information to your Calendly invites. So you can keep being a genius.

## How to create Zoom meetings for new Calendly events

Zapier lets you create automated workflows called Zaps, which send your information from one app to another. You can [create your own Zap](https://zapier.com/editor) from scratch without any coding knowledge, but we also offer quick templates to get you started. 

If you'd like to start with a template, click on it to go to the Zap editor. You'll need to create a Zapier account if you don't already have one. Then, follow the directions below to set up your Zap.

### Set up your Calendly trigger

First, set up your trigger—the event that starts your Zap. If you're using the Zap template, the trigger app and event will already be selected for you. Otherwise, search for and select **Calendly** as the trigger app and **Invitee Created** as the trigger event. Click **Continue**.

Next, connect your Calendly account, if you haven't already, then click **Continue**. 

Now, it's time to customize your trigger. In the _Webhook subscription scope_ field, select **User**. Calendly also has an _Organization subscription scope_ field, but that only applies if you're an admin or an organization owner for a Calendly account. As an individual user, the User setting will work best.

Then, click **Continue**. 

Next, test your trigger step. You'll need at least one Calendly appointment in your account—this will be used to set up the rest of your Zap. If you don't have any appointments, add one now.

Then, click **Test trigger**. Zapier will pull in the most recent Calendly appointments. Choose one of the appointments for this test, then click **Continue with selected record**.

### Set up your Zoom action

Now it's time to set up the action—the event your Zap will perform once it's triggered. If you're using the Zap template, these will already be selected for you. Otherwise, search for and select **Zoom** as your action app and **Create Meeting** as your action event. Click **Continue**.

Next, connect your Zoom account, if you haven't already, then click **Continue**.

Now, it's time to customize your Zoom action. 

First, select **Meeting** in the _Meeting Type_ field. In the _Topic_ field, select **Event Type Name** from the data dropdown. In the _When_ field, select **Scheduled Event Start Time**.

In the _Time Zone_ field, select your local time zone. Zoom requires a password, so add one to the _Password _field. We suggest using something easy that's related to your meeting.

Finally, select **Event Type Duration** in the _Duration_ field to automatically pull in the duration of the Zoom meeting from your Calendly appointment. 

When you're happy with the setup, click **Continue**.

Next, click **Test step** to send a test meeting to Zoom. Zapier will create a new meeting for you.

To see if it worked well, open the Zoom app, and go to the **Meetings** tab. You should see a new meeting added to the sidebar. Open it to check if all the details are right. 

Here's what our Zoom meeting looked like.

If everything looks right, you're now ready to use your Zap. Now, any time you schedule a new Calendly appointment, it will automatically show up in your Zoom account, just like that!

Want to do more with your workflow? Add an additional step to your Zap to share the Zoom link. That way, you can make sure everyone can easily join your next meeting.

Or add a step in the middle to update your CRM at the same time:

_This article was originally published in July 2019. It was most recently updated in April 2024._