Many people make great use of Basecamp's todos, but a longtime frustration is the inability to have recurring todos. Thanks to Zapier, we can make that happen using Google Calendar and Gmail.
First, we'll create a new Calendar in Google Calendar, we'll call it "Basecamp Todos". After that I'll need to create a recurring event for the recurring todos I'll want to create in Basecamp. Let's say I want a Basecamp Todo to write a new blog post every Monday. I'll create that event, making sure to add an Email reminder for the event.
Now that we have an email reminder coming in each time this calendar event is about to begin, we'll set up our zap to create a new Todo in Basecamp that corresponds with the reminder emails. If you like, you could set up a filter in Gmail to add a label to these emails. Then you would point your zap to that Gmail label and only those reminder emails will trigger the zap. Alternatively, you can monitor the Inbox with your zap, and use filters like you see here:
This way, only calendar reminder emails that correspond to our new Basecamp Todo calendar will have new Todos created by the zap.
All that's left now is for our event to come around and for the email and zap to do its work. Here's what the finished product looks like:
If you don't want the formatting of your email title to be your Todo, you can hard-code the Todo content in your zap. If you want to have multiple recurring todos used by the zap, you'll need to duplicate your zap with different Todo contents, and use filters to ensure the right content is used for a given email.
So there you have it, recurring Basecamp todos in just a few steps. Heres a link to the Zap for creating recurring Basecamp todos through Google Calendar. How do you extend the functionality of Basecamp with Zapier? Let us know in the comments.
Get new articles about productivity, company building, process delivered to your inbox once a week.