---
title: "Focus on your job candidates with these tips from a Zapier recruiter"
description: "Recruiting is a fast-paced business. Getting a candidate through the pipeline as quickly as possible means a better candidate experience. And, the faster you act, the less likely you are to lose a good candidate to a competing offer."
image: "https://images.ctfassets.net/lzny33ho1g45/72BacwqT4A5Ycoslcnwrm2/bc38f1c69584b4815dc198b33da317b8/automation-for-recruiters-00-hero.png"
---

# Focus on your job candidates with these tips from a Zapier recruiter

Recruiting is a fast-paced business. Getting a candidate through the pipeline as quickly as possible means a better candidate experience. And, the faster you act, the less likely you are to lose a good candidate to a competing offer.

[Recruiting](https://zapier.com/blog/ai-recruiting-tools) is a fast-paced business. Getting a candidate through the pipeline as quickly as possible means a better candidate experience. And, the faster you act, the less likely you are to lose a good candidate to a competing offer.

As a recruiting coordinator, automation helps me support my team to ensure an efficient, positive candidate experience. Automation helps me schedule faster, create interview documents, maintain [interviewer](https://zapier.com/blog/be-an-interviewer-at-work) cadence, and so much more.

Here are a few ways I use Zapier to keep our pipeline in motion.

## Scheduling interviews

Let's start at the beginning when I receive a request from my recruiters to schedule an interview. At Zapier we use a simple Google Form for scheduling requests and use automation to elevate the process. I receive a Slackbot message for every scheduling request with the request details including candidate name, position, and a link with additional details. This ensures that I don't miss anything and can act as quickly as possible! Check it out:

We use Greenhouse at Zapier, and sometimes my recruiters will submit a scheduling request before the candidate shared their availability. So while I have the request, I might not be able to do anything about it quite yet.

I set up another Zap that sends me a Slack message when the candidate submits their availability.

I use "submitted availability" as the search term in this one, but you can set it to be whatever works for your recruiting flow.

These Zaps give me peace of mind. I don't need to constantly monitor the situation and I know I won't miss anything with my Zaps in place. As soon as I'm able to schedule that interview I will. In the meantime, I can focus my energy on other projects.

## Preparing for the interview

Once I schedule the interview on a certain calendar, there's an incredible number of possibilities for Zaps.

One of my favorites is creating an interview document and sharing it with interviewers in the Slack channel. I love this one because it ensures interviewers have their questions no matter what and it makes the whole process feel like a well-oiled machine.

## Other useful Zaps

Remind interviewers they have an interview coming up with this Zap that sends a message in Slack for upcoming calendar events.

Update an Airtable calendar with interviewers once they're scheduled to monitor the cadence you're using them:

These Zaps are mostly focused on creating a great experience for our internal stakeholders, which would hopefully result in a better experience for our candidates as a result. Use these Zaps to free up time you spend on admin tasks so you can focus on the thing that matters: your candidates.