---
title: "7 ways to automate Zoom with Zapier"
description: "Zoom is incredibly convenient, but comes with a set of logistics to manage. Here's how Zapier can help you automate those tasks so you can focus on more impactful work."
image: "https://images.ctfassets.net/lzny33ho1g45/1UFDDCHiXgVbkXoY7q1Dmw/6eea20ba07d0c34fc86b05efb1e36ae1/automate-zoom-00-hero.jpg"
---

# 7 ways to automate Zoom with Zapier

Zoom is incredibly convenient, but comes with a set of logistics to manage. Here's how Zapier can help you automate those tasks so you can focus on more impactful work.

Keeping up with [Zoom](https://zapier.com/apps/zoom/integrations) meetings can feel like a full-time job in itself. From coordinating schedules, sending links to the right people, sharing recordings, and managing follow-ups, the manual work adds up fast. All those tasks take valuable time away from the priority work that matters most.

The good news? You can make Zoom work smarter for you. With Zapier, you can connect Zoom to your entire tech stack and create automated workflows—called Zaps—that take care of the repetitive stuff. From managing schedules to generating transcriptions and beyond, everything happens automatically, so you can stay focused on what's important.

### Table of contents

- [Add Zoom attendees to your CRM](#crm)
- [Track and share recordings](#recordings)
- [Use AI to transcribe recordings](#ai)
- [Add meeting invites to calendar bookings](#calendars)
- [Track meeting attendance](#attendance)
- [Connect your event software](#events)
- [Use webhooks with Zoom](#webhooks)

## Add Zoom attendees to your CRM 

If webinars are part of your marketing strategy, you want to make sure that you capture registrations in your CRM or email marketing app. With Zapier, you can automatically add new attendees as contacts wherever you need them. 

## Track and share recordings 

I know this may come as a shock, but sometimes people will miss a meeting or that awesome webinar you hosted. Luckily, it's easy to [record meetings on Zoom](https://zapier.com/blog/zoom-recording). Plus, recordings can display the meeting chat, transcripts, and timestamps to make it easier to catch up later. 

What's not as easy? Remembering to share the recording later. This may not be a big deal if it's a low-stakes internal meeting, but when it's a webinar or event you promoted, you may have some angry customers. 

You can prevent some angry messages with a Zap or two. The workflows below will automatically [send new Zoom recordings to a cloud storage app](https://zapier.com/blog/upload-zoom-recordings-google-drive/) or video service or even in a Slack message with a recording link. 

Of course, another way to make sure your registrants actually show up to a meeting or a webinar is by sending them customized emails before the event itself. 

With Zapier, you can send personalized comms via Gmail, Outlook, or Active Campaign with details specific to the event they signed up for. That way, you can keep their interest alive until the big day. 

## Use AI to transcribe Zoom recordings

 Do you use AI meeting recordings tools like [tl;dv](https://zapier.com/blog/automate-tldv/) or [Descript](https://zapier.com/blog/automate-descript/) to manage meetings? While these tools are _highly_ effective at generating transcripts and summaries, there may be times where you can't bring these bots to a Zoom call (like if another team member is a host). 

Whatever the case, you can use these Zaps as a workaround. Whenever a new recording is ready in Zoom, Zapier will send them straight to your AI tool, where it can effectively transcribe or summarize your recordings from there. 

## Add meeting invites to calendar bookings 

When I discovered scheduling apps, I felt like a genius. I used to work as a radio producer, so I constantly sent emails back and forth to book interviews. Had I known about scheduling apps, I would've saved a ton of time. 

If you use scheduling apps at work, you're already one step ahead of me. But there's one pitfall everyone encounters: forgetting to include the Zoom link. 

Our memories are faulty, so let Zapier take that burden for you. Try these Zaps, which will automatically create Zoom meetings from your booking apps. 

If you constantly forget to attach Zoom links to your calendar events, Zapier can take care of that too:

## Track meeting attendance 

You just hosted a webinar that attendees loved. You're feeling good. But you know the work isn't over yet. If webinar marketing is a part of your business, you know that you have to crunch the numbers to determine how many RSVPs actually attended. 

You can access attendance reports from Zoom, but it's a manual process, and you have to do some digging to find what you need. 

Instead, you can use a Zap to create a real-time log of new Zoom registrations in a spreadsheet app. Give these workflows a try: 

## Connect your event software

Putting on events is tough work, whether it's in-person or online. With all the hard work you're putting into the logistics, you don't want a simple mistake like forgetting to send the Zoom invite to derail your effort. 

Zapier lets you connect event management tools like Eventbrite to Zoom so you can have peace of mind. Try these workflows:

## Use webhooks with Zoom

Zapier integrates with thousands of apps, but we know that there are_ millions _of apps out there. If you happen to work with an app that doesn't have a Zapier integration, there's a workaround: Webhooks. 

[Available on our paid plans](https://zapier.com/blog/what-are-webhooks/), Webhooks by Zapier allows you to use a webhook in a Zap to connect with Zoom (or any other app). If your app has webhook functionality—or you need to do more things within a particular app—you can use a webhook. 

Get started now:

## Let automation handle your Zoom logistics

Automation with Zapier can help you save time on those extra Zoom tasks, so you can focus on hosting virtual events or prepping for that next meeting. 

We've only scratched the surface of what you can do with [Zoom and Zapier](https://zapier.com/apps/zoom/integrations). Zapier supports thousands of apps so you can automate almost any task at work. [Start building your Zap now](https://zapier.com/app/editor/) and see what you can create. 

_This article was originally published in July 2022, written by Krystina Martinez. It was most recently updated in December 2024 by Elena Alston._