When this happens...
FreshBooks ClassicNew Payment
Then do this...
XeroCreate Payment

Making sure your invoices match across your accounting apps is only the first step: You need an accurate record of their payments too, whether partial or in full. Zapier takes care of that for you. Once active, this workflow will capture every new payment you add to FreshBooks, and will automatically pass the information to the appropriate invoice on Xero so your accounting never falls out of date.

Be sure to pair this workflow with this FreshBooks-Xero integration that copies invoices so you can automate the entire process.

Note: Invoices must already exist on Xero for this integration to work.

How this FreshBooks-Xero integration works

  1. A new payment is received on FreshBooks
  2. Zapier automation copies the information onto a Xero invoice for you

Apps involved

  • FreshBooks
  • Xero

Why Zapier?


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It's easy to connect Xero + FreshBooks Classic and requires absolutely zero coding experience—the only limit is your own imagination.

When this happens...
then do this!
New Bill

Triggered when you add a new bill. (Accounts Payable)

Create Sales Invoice

Creates a new sales invoice (Accounts Receivable).

New Sales Invoice

Triggered when you add a new sales invoice. (Accounts Receivable)

Create/Update Contact

Creates a new contact or updates a contact if a contact already exists.

New Contact

Triggered when you add a new contact.

Create Bill

Creates a new bill (Accounts Payable).

New Contact

Triggered when you add a new contact.

Create Payment

Applies a payment to an invoice.

New Client

Triggers when a new client is added.

Create Project

Create a new project automatically.

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Become a Zapier Integration Partner

Xero is an accounting app that lets you track businesses expenses and accounting with intuitive mobile apps and web interfaces for point-of-sale, ecommerce, time-tracking, and more.

FreshBooks Classic is a simple web-based software for tracking time, organizing expenses and invoicing clients.

See FreshBooks Classic Integrations