Trello

Trello Updates

Trello mention · November 20, 2018

20 Creative Ways to Use Trello and Organize Everything

Trello is a terrific tool for project management and task management. The visual Kanban boards are flexible, shareable, and let you pack a ton of detail into each card. But Trello isn't just for work. You can use it to organize just about anything, perhaps your entire life. As...read more
Trello mention · October 22, 2018

The Best Free Project Management Software

Projects can take on a life of their own, spiraling out of budget and taking far more time than planned. Free project management software can help you rein it in without dipping into the company wallet. From kanban apps to Gantt chart software, here are the 11 best free project...read more
Trello mention · October 16, 2018

9 Style Guides That Advance the Brand Experience

In a wired world where companies communicate across multiple platforms, brand consistency is key. To achieve that consistency, most organizations create a style guide to house guidelines on writing style and tone, visual standards, and the usage of brand assets like logos. A brand style guide helps employees, freelancers, and...read more
Trello mention · September 20, 2018

The 25 Best Productivity Apps in 2018

The flywheel effect is an amazing thing. You know how when you ride a bicycle, the first few pumps of the pedal are always the hardest? Then it gets easier, as your inertia builds up and the energy from your previous hard work combines to let you casually pedal around...read more
Trello mention · July 5, 2018

How to Use Trello for GTD®

Visually oriented people need a way to stay organized that plays to their strengths. If you're visually minded, you might be more productive and focused if you can see all your tasks laid out in one view. Color-coding can flag upcoming tasks that deserve your attention now or steer...read more
Trello mention · June 20, 2018

Our Favorite Zaps: Leverage Your Calendar

A well-maintained calendar guides you through your day, your week, and your life. Are you smart about how you use what's in your calendar and how you use it, or do you forget to review it? (It's okay. We all do.) With a little help using Zapier, you...read more
Trello mention · May 30, 2018

Vienna Greeters Reduces Errors and Hours with Automated Workflows

Every company strives to have a seamless web experience for their online visitors. The goal is to have your brand and your mission apparent on each page and piece of content, from your blog to contact forms. But with a plethora of plugins and apps to add to your site...read more
Vicky Volvovski
Reviewed by Vicky Volvovski
Last updated April 20, 2018

There is something to be said about the simplicity of a pack of Post-it notes and a large whiteboard. You can jot down ideas during a brainstorm and stick them on the board. You can capture tasks for a project and organize them in the order they need to be completed.

Trello is essentially an online version of that same productivity system. The app allows you to capture different “cards” and organize them into lists and boards. Use it to plan complex projects or to plan what you’re eating for dinner—its beauty is in the flexibility. Trello can be adapted to fit your workflow or your team, so you can use anyway you need to. It's the app that popularized kanban boards, and continues to be one of the best ways to use that productivity system.

You’ll start out by creating a “board,” which represents a project or a topic. Within a board, you’ll create lists which break your project or topic into different categories. Then you’ll add cards to each list. Cards are your Post-it notes—they contain the specific task or idea that you want to act on.

Let’s say for example that you’re writing a blog post and want to use Trello to manage your workflow. You’d create a single board with the name of your blog, then add lists to represent the different statuses a post might have, like “brainstorming,” “draft,” “editing,” “scheduled,” or “published.” Next, you’d add cards for individual blog posts to the appropriate list.

Cards can have just a title, or they can be filled with details. You can add a description, a due date, and attach a file from your computer, Google Drive, Dropbox, Box, or OneDrive. You can also create a checklist which contains specific steps that need to be taken. For example, for each blog post, you’ll need the content, a header image, and social media posts. You can use a checklist to make sure you never miss a step.

For an an additional layer of organization, you can use labels to group like cards together. For example, blog posts about technology may get a green label while posts about small business are red. This gives you a quick, visual way to see where similar cards are.

As your task progresses from one status to another, you can drag and drop the card to the correct list, so you always know where things stand. If you’re looking for a specific card but can’t see it immediately, use search feature to find it. You can search on keywords or refine your search with special operators that can drill down into labels, lists, and more.

The base features of Trello are both flexible and powerful, but if you need some additional functions, you can enable the power-ups. Power-ups add features to your boards, from a calendar view and options to vote on tasks to integrations with 3rd party apps and automations. You can use them to add custom fields and buttons to cards, link cards to related issues in GitHub or Bitbucket, import files from Google Drive and videos from Wistia into cards, and much more. The core Trello features are enough to get you started with kanban—and then power-ups let you take it to the next level, building a customized productivity system to fit your needs inside Trello.

Not only is Trello a great tool for managing your own projects, but it also works well for collaboration. You can share entire boards with your team and assign specific cards to teammates. Instead of sending out emails to give updates, everyone can add comments directly to a card, meaning that communication stays tied to a task. You can even tag people using the @ symbol to make sure they get a notification, which they can receive within the app, in a desktop browser, on their phone, or via email.

Larger organizations may want to upgrade to the Business Class or Enterprise plan, which allows you to organize multiple teams. Each team has their own workspace that houses all their boards, members, and settings, allowing each group to have greater control of how they use Trello. They also let you enable as many power-ups as you need for the most customized workflows and boards.

Trello includes apps for most popular devices, so you can get your work done anywhere. If you’re looking for a flexible app that will help you organize your projects, ideas, and more, Trello is the app for you.


To get the most out of Trello, be sure to check out our guide to 28 Ways to Maximize Your Work with Trello.

Originally published October 30, 2015; updated April 20, 2018 with new pricing, features, and screenshots.

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Trello is a team collaboration tool that lets you organize anything and everything to keep your projects on task.