Trello

Trello Updates

Trello mention · June 17, 2019

7 Creative Ways to Visualize Your To-Do List

A long to-do list can be overwhelming. Sometimes, you might want to take a step back and look at the day, week, or month at a high-level, visualizing what's coming up rather than just plowing through a list of to-dos. But that's not always possible with a traditional...read more
Trello mention · April 15, 2019

Why You Hate Every To Do App (And How to Find Something That Works)

How many abandoned to do lists do you have? I'm talking about apps you've installed, added some tasks to, then promptly forgot to actually use. Abandoned bullet journals and sticky notes you never look at also count. You tried to implement a system. It didn't work. And...read more
Trello mention · April 8, 2019

Organize Your Life with the Agile Method

A to do list can help you keep track of the tasks you need to complete. But when it comes to actually completing those tasks—that's a different story. It's hard to decide which tasks to take on first, and it's tempting to start with whatever's...read more
Trello mention · April 5, 2019

The 11 Best To Do List Apps in 2019

To do lists don't need to be complicated—plenty of people use a pen and paper for the job without any problem. And yet a new to do list app seems to come out every day. Why? Because keeping track of your tasks is an intensely personal thing, and...read more
Trello mention · March 8, 2019

How Three Entrepreneurs Use Automation to Run Efficient Businesses

In 2018, American Express's annual State of Women-Owned Businesses report estimated that women started roughly 1,821 businesses every day. Compare that to the numbers from 2012-2017 (~952), and you see an increase of nearly 100%. In fact, 40% of all businesses are now owned by a woman, and...read more
Trello mention · February 28, 2019

The Best Free Project Management Software

Learning how to manage your projects efficiently can mean the difference between profit and loss for your revenue. In fact, it's estimated that 9.9% of every dollar is currently wasted due to poor project performance. That's a sobering stat, especially if your startup or freelance business isn...read more
Trello mention · November 20, 2018

20 Creative Ways to Use Trello and Organize Everything

Looking for a tutorial on the basics of getting started with Trello? Read our article How to Use Trello. Trello is a terrific tool for project management and task management. The visual Kanban boards are flexible, shareable, and let you pack a ton of detail into each card. But Trello...read more
Vicky Volvovski
Written by Vicky VolvovskiLast updated April 20, 2018

There is something to be said about the simplicity of a pack of Post-it notes and a large whiteboard. You can jot down ideas during a brainstorm and stick them on the board. You can capture tasks for a project and organize them in the order they need to be completed.

Trello is essentially an online version of that same productivity system. The app allows you to capture different “cards” and organize them into lists and boards. Use it to plan complex projects or to plan what you’re eating for dinner—its beauty is in the flexibility. Trello can be adapted to fit your workflow or your team, so you can use anyway you need to. It's the app that popularized kanban boards, and continues to be one of the best ways to use that productivity system.

You’ll start out by creating a “board,” which represents a project or a topic. Within a board, you’ll create lists which break your project or topic into different categories. Then you’ll add cards to each list. Cards are your Post-it notes—they contain the specific task or idea that you want to act on.

Let’s say for example that you’re writing a blog post and want to use Trello to manage your workflow. You’d create a single board with the name of your blog, then add lists to represent the different statuses a post might have, like “brainstorming,” “draft,” “editing,” “scheduled,” or “published.” Next, you’d add cards for individual blog posts to the appropriate list.

Cards can have just a title, or they can be filled with details. You can add a description, a due date, and attach a file from your computer, Google Drive, Dropbox, Box, or OneDrive. You can also create a checklist which contains specific steps that need to be taken. For example, for each blog post, you’ll need the content, a header image, and social media posts. You can use a checklist to make sure you never miss a step.

For an an additional layer of organization, you can use labels to group like cards together. For example, blog posts about technology may get a green label while posts about small business are red. This gives you a quick, visual way to see where similar cards are.

As your task progresses from one status to another, you can drag and drop the card to the correct list, so you always know where things stand. If you’re looking for a specific card but can’t see it immediately, use search feature to find it. You can search on keywords or refine your search with special operators that can drill down into labels, lists, and more.

The base features of Trello are both flexible and powerful, but if you need some additional functions, you can enable the power-ups. Power-ups add features to your boards, from a calendar view and options to vote on tasks to integrations with 3rd party apps and automations. You can use them to add custom fields and buttons to cards, link cards to related issues in GitHub or Bitbucket, import files from Google Drive and videos from Wistia into cards, and much more. The core Trello features are enough to get you started with kanban—and then power-ups let you take it to the next level, building a customized productivity system to fit your needs inside Trello.

Not only is Trello a great tool for managing your own projects, but it also works well for collaboration. You can share entire boards with your team and assign specific cards to teammates. Instead of sending out emails to give updates, everyone can add comments directly to a card, meaning that communication stays tied to a task. You can even tag people using the @ symbol to make sure they get a notification, which they can receive within the app, in a desktop browser, on their phone, or via email.

Larger organizations may want to upgrade to the Business Class or Enterprise plan, which allows you to organize multiple teams. Each team has their own workspace that houses all their boards, members, and settings, allowing each group to have greater control of how they use Trello. They also let you enable as many power-ups as you need for the most customized workflows and boards.

Trello includes apps for most popular devices, so you can get your work done anywhere. If you’re looking for a flexible app that will help you organize your projects, ideas, and more, Trello is the app for you.


To get the most out of Trello, be sure to check out our guide to 28 Ways to Maximize Your Work with Trello.

Originally published October 30, 2015; updated April 20, 2018 with new pricing, features, and screenshots.

Have any feedback on this overview, or something we should change? Let us know!

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