Todoist

Todoist Updates

Todoist mention · April 15, 2019

Why You Hate Every To Do App (And How to Find Something That Works)

How many abandoned to do lists do you have? I'm talking about apps you've installed, added some tasks to, then promptly forgot to actually use. Abandoned bullet journals and sticky notes you never look at also count. You tried to implement a system. It didn't work. And...read more
Todoist mention · April 5, 2019

The 11 Best To Do List Apps in 2019

To do lists don't need to be complicated—plenty of people use a pen and paper for the job without any problem. And yet a new to do list app seems to come out every day. Why? Because keeping track of your tasks is an intensely personal thing, and...read more
Todoist mention · February 28, 2019

The 12 Best Android To Do List Apps For 2019

You never know when you're going to come up with an idea or remember something you need to do later. So it's really important that whatever to do list you use works well on your phone, the device you most likely have near you at all times. But...read more
Todoist mention · February 14, 2019

The 14 Best To Do List Apps for iPhone and iPad in 2019

To do lists help you remember tasks, prioritize them, and generally keep track of your work and life. Whether it's work assignments, books you want to read, or groceries you need to pick up, you won't remember them if you don't write it down. And to organize...read more
Todoist mention · February 12, 2019

The 7 Best To Do List Apps for Windows in 2019

It's getting harder and harder to find dedicated Windows software—it seems like every productivity app lives in the browser these days. That can be frustrating if you're the sort of person who wants to use an app that works well out of the box on Windows as...read more
Todoist update · May 15, 2018

New for Our Todoist Integration: Automatically Complete Recurring Tasks

Rely on recurring tasks in Todoist to remember to pay bills, attend meetings, and do other routine work? Good news: Zapier can now automatically complete those tasks for you too. Our updated Todoist Mark Task as Complete action now completes recurring tasks along with standard, one-off to-dos. That way, Zapier...read more
Todoist update · January 15, 2018

New for Our Todoist Integration: Use Zaps to Update Tasks

In projects as in life, the only constant is change. The newest update to the Todoist-Zapier integration can help keep change from turning into chaos. Use the new Update Task Action to find existing tasks on your Todoist lists and change the text of the task, due date, priority, and...read more
Todoist update · May 18, 2017

New for Todoist: Use Zaps to Add Comments to Tasks and Projects

Get projects and tasks done faster by leaving comments in Todoist: comments can give teammates essential context about where you left off or what to do next. Now you can use Zaps to automatically add comments to Todoist tasks and projects. Set up Zaps that create tasks or projects or...read more
Todoist update · March 23, 2017

Updates for Todoist: Trigger Zaps When New Projects Are Created

Zapier's Todoist integration was just updated so you can trigger Zaps when new projects are created in Todoist. This new Trigger opens up more ways to automate your project management workflows. For example, you can set up Zaps that create new Trello cards, Toggl projects, or Asana projects when...read more
Todoist mention · August 23, 2016

20+ Todoist Tricks for Streamlining Your Task List

Throughout your day, you come across many tasks. Maybe some of those tasks are ones you didn't get to yesterday, while others are on deck for tomorrow. Some you need to take action on now—or assign to teammates. All of these tasks are scattered across various places: in...read more
Vicky Cassidy
Written by Vicky CassidyLast updated April 16, 2018

Many of us have more to get done than we can keep in our minds: a proposal to finalize, an expense report to submit, dry cleaning to pick up, a birthday party to plan for our friend. Years ago, the best option for getting things done was to grab a journal or slip of paper and write a list. Today, task management apps help us manage our to-dos more efficiently and with greater ease, and Todoist is one of the best.

Todoist is one of the leading to-do apps for its elegant design, simplicity, and ease of use. YOu can use Todoist solo or with a team, whether your family, housemates, or co-workers. Adding a task to Todoist takes seconds. Click or tap the plus sign, depending on your device, and write whatever it is you need to do. You can organize tasks into Projects, which are really nothing more than separate lists. For example, you might have Projects for Household Chores, Office Work, Grocery Shopping, or whatever else fits your needs.

Many of us are assigned tasks via email, such as when a coworker asks you to review a presentation, or when a friend needs an RSVP. Todoist offers plugins for Gmail and Outlook that convert emails into tasks with a direct link to the original message. You can add the assignment to your task list and do it when you have time, without that email getting lost in your inbox.

One aspect of Todoist that sets it apart from other task-management apps is its natural language input. When adding due dates to tasks, for example, you can type in your own words something like "today," "in 1 week," or "every Monday" (there are some shorthand forms you'll probably pick up while using the app, too, like "ev Mon"), and Todoist will assign the appropriate date or make it a recurring tasks.

Other useful features include a variety of shortcuts and hotkeys, such as a popping up a task entry window in the desktop app, so when a task comes to mind, you don't need to break your workflow to enter it into Todoist.

Todoist lets you organize tasks not only into projects, but also subprojects. You can view your to-do list in a variety of ways, such as due today, due today and overdue, due in the next seven days, and so forth. Plus, all the apps are drag-and-drop enabled, making it easy to rearrange your tasks in the way that makes the most sense to you.

No matter what tier of service you use, Todoist is collaborative, meaning multiple people can work on the same task list. When you invite other Todoist members to join a project, they'll have the ability to add tasks, mark tasks as complete, and assign tasks to you or anyone else who has joined the same project. Collaboration is one of Todoist's best features, whether you use the app to manage work or for simpler purposes, such as sharing a grocery shopping list.

While Todoist offers a free tier of service, Premium subscribers get extra features, such as labels, which essentially function the same as "tags" in other apps, location-based reminders (e.g., remind me when I leave work to buy flowers), and the ability to add tasks via email. Paying subscribers can also add comments and upload files to tasks, which are shared with other team members in real time. It's a great way to streamline communication about the status of something without needless meetings and emails.

Organizations can use Todoist for task management with a Todoist Business account. It has the same features as the Premium plan, but adds centralized user management and billing process, priority support, and log-in tracking.

Todoist is available on the web and has apps for Android, iOS, macOS, Windows, and other platforms. The app also integrates with popular third party apps such as Google Drive and Dropbox for file management, and Toggl for time-tracking. If you're looking for a competent and full-featured task management app, Todoist is one of the best options.

Have any feedback on this overview, or something we should change? Let us know!

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Managing millions of tasks, Todoist is an online task management app and todo list. It has Web, iPhone, Android, Chrome, Firefox, Outlook flavors (and more!).

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