Todoist Updates

Todoist mention · February 14, 2019

The 14 Best To Do List Apps for iPhone and iPad in 2019

To do lists help you remember tasks, prioritize them, and generally keep track of your work and life. Whether it's work assignments, books you want to read, or groceries you need to pick up, you won't remember them if you don't write it down. And to organize...read more
Todoist mention · February 12, 2019

The 7 Best To Do List Apps for Windows in 2019

It's getting harder and harder to find dedicated Windows software—it seems like every productivity app lives in the browser these days. That can be frustrating if you're the sort of person who wants to use an app that works well out of the box on Windows as...read more
Todoist mention · January 31, 2019

The Best To Do List Apps for Mac

To do lists don't need to be complicated–some people use pen and paper for the job, after all. And yet there are seemingly infinite to do list apps out there. Why? Because keeping track of and organizing your tasks is an intensely personal thing, and everyone wants to...read more
Todoist mention · September 27, 2018

The 25 Best Productivity Apps for iPhone in 2018

The best productivity apps for iPhone make possible something that would otherwise be impossible, or they make something you need to do simpler and faster. Imagine being asked, unexpectedly, for a copy of a tax form from last year as proof of address during an important appointment that you traveled...read more
Todoist mention · September 20, 2018

The 25 Best Productivity Apps in 2018

The flywheel effect is an amazing thing. You know how when you ride a bicycle, the first few pumps of the pedal are always the hardest? Then it gets easier, as your inertia builds up and the energy from your previous hard work combines to let you casually pedal around...read more
Todoist update · May 15, 2018

New for Our Todoist Integration: Automatically Complete Recurring Tasks

Rely on recurring tasks in Todoist to remember to pay bills, attend meetings, and do other routine work? Good news: Zapier can now automatically complete those tasks for you too. Our updated Todoist Mark Task as Complete action now completes recurring tasks along with standard, one-off to-dos. That way, Zapier...read more
Todoist mention · April 27, 2018

The 40 Best To-Do List Apps in 2018

What was once the simple choice between a notebook, legal pad, or stack of Post-it notes to manage personal tasks is now a mind-numbing decision between dozens of to-do apps. Flashy apps that offer more features than you could ever use. Free apps that are so bare you wonder how...read more
Todoist update · January 15, 2018

New for Our Todoist Integration: Use Zaps to Update Tasks

In projects as in life, the only constant is change. The newest update to the Todoist-Zapier integration can help keep change from turning into chaos. Use the new Update Task Action to find existing tasks on your Todoist lists and change the text of the task, due date, priority, and...read more
Todoist update · May 18, 2017

New for Todoist: Use Zaps to Add Comments to Tasks and Projects

Get projects and tasks done faster by leaving comments in Todoist: comments can give teammates essential context about where you left off or what to do next. Now you can use Zaps to automatically add comments to Todoist tasks and projects. Set up Zaps that create tasks or projects or...read more
Todoist mention · May 18, 2017

25+ Fully Remote Companies That Let You Work From Anywhere

High-speed internet and powerful apps make it possible for just about anyone with a desk job to work from home. Yet today most companies still insist that employees endure the sometimes soul-crushing commute to an office. We get it. Face time is important: great for team-building, collaboration, and navigating the...read more
Vicky Cassidy
Reviewed by Vicky Cassidy
Last updated April 16, 2018

Many of us have more to get done than we can keep in our minds: a proposal to finalize, an expense report to submit, dry cleaning to pick up, a birthday party to plan for our friend. Years ago, the best option for getting things done was to grab a journal or slip of paper and write a list. Today, task management apps help us manage our to-dos more efficiently and with greater ease, and Todoist is one of the best.

Todoist is one of the leading to-do apps for its elegant design, simplicity, and ease of use. YOu can use Todoist solo or with a team, whether your family, housemates, or co-workers. Adding a task to Todoist takes seconds. Click or tap the plus sign, depending on your device, and write whatever it is you need to do. You can organize tasks into Projects, which are really nothing more than separate lists. For example, you might have Projects for Household Chores, Office Work, Grocery Shopping, or whatever else fits your needs.

Many of us are assigned tasks via email, such as when a coworker asks you to review a presentation, or when a friend needs an RSVP. Todoist offers plugins for Gmail and Outlook that convert emails into tasks with a direct link to the original message. You can add the assignment to your task list and do it when you have time, without that email getting lost in your inbox.

One aspect of Todoist that sets it apart from other task-management apps is its natural language input. When adding due dates to tasks, for example, you can type in your own words something like "today," "in 1 week," or "every Monday" (there are some shorthand forms you'll probably pick up while using the app, too, like "ev Mon"), and Todoist will assign the appropriate date or make it a recurring tasks.

Other useful features include a variety of shortcuts and hotkeys, such as a popping up a task entry window in the desktop app, so when a task comes to mind, you don't need to break your workflow to enter it into Todoist.

Todoist lets you organize tasks not only into projects, but also subprojects. You can view your to-do list in a variety of ways, such as due today, due today and overdue, due in the next seven days, and so forth. Plus, all the apps are drag-and-drop enabled, making it easy to rearrange your tasks in the way that makes the most sense to you.

No matter what tier of service you use, Todoist is collaborative, meaning multiple people can work on the same task list. When you invite other Todoist members to join a project, they'll have the ability to add tasks, mark tasks as complete, and assign tasks to you or anyone else who has joined the same project. Collaboration is one of Todoist's best features, whether you use the app to manage work or for simpler purposes, such as sharing a grocery shopping list.

While Todoist offers a free tier of service, Premium subscribers get extra features, such as labels, which essentially function the same as "tags" in other apps, location-based reminders (e.g., remind me when I leave work to buy flowers), and the ability to add tasks via email. Paying subscribers can also add comments and upload files to tasks, which are shared with other team members in real time. It's a great way to streamline communication about the status of something without needless meetings and emails.

Organizations can use Todoist for task management with a Todoist Business account. It has the same features as the Premium plan, but adds centralized user management and billing process, priority support, and log-in tracking.

Todoist is available on the web and has apps for Android, iOS, macOS, Windows, and other platforms. The app also integrates with popular third party apps such as Google Drive and Dropbox for file management, and Toggl for time-tracking. If you're looking for a competent and full-featured task management app, Todoist is one of the best options.

Have any feedback on this overview, or something we should change? Let us know!

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Managing millions of tasks, Todoist is an online task management app and todo list. It has Web, iPhone, Android, Chrome, Firefox, Outlook flavors (and more!).