OmniFocus

OmniFocus Updates

OmniFocus mention · February 14, 2019

The 14 Best To Do List Apps for iPhone and iPad in 2019

To do lists help you remember tasks, prioritize them, and generally keep track of your work and life. Whether it's work assignments, books you want to read, or groceries you need to pick up, you won't remember them if you don't write it down. And to organize...read more
OmniFocus mention · January 31, 2019

The Best To Do List Apps for Mac

To do lists don't need to be complicated–some people use pen and paper for the job, after all. And yet there are seemingly infinite to do list apps out there. Why? Because keeping track of and organizing your tasks is an intensely personal thing, and everyone wants to...read more
OmniFocus mention · August 23, 2018

The 16 Best Student Software Discounts

It's expensive being a full-time student. During the 2017-2018 school year, average annual tuition costs for college ranged from $9,528 to $34,699. And that figure doesn't even include the nearly $1,300 you might need to fork over for textbooks, software, and other materials. The bright...read more
OmniFocus mention · August 13, 2018

Getting Things Done®: The 10 Best Apps for GTD®

How you organize your to-do list can make you more productive. You don't want to see your household shopping list while in the thick of office work, and you don't want to be reminded of an important presentation while you're grocery shopping on your day off. Working...read more
OmniFocus mention · April 27, 2018

The 40 Best To-Do List Apps in 2018

What was once the simple choice between a notebook, legal pad, or stack of Post-it notes to manage personal tasks is now a mind-numbing decision between dozens of to-do apps. Flashy apps that offer more features than you could ever use. Free apps that are so bare you wonder how...read more
OmniFocus mention · June 15, 2017

20+ Productivity Apps for College Students and Young Professionals

As a college student, you balance classes, homework, extra curricular activities, job applications, internships, and (if you're lucky) a few side projects. It's like a four-year master class in time management. At least that's my experience: I'm finishing up a major in philosophy at Carnegie Mellon...read more
OmniFocus mention · January 19, 2017

Easy GTD®: How to Get Things Done or Get Back on the GTD Wagon

Getting Things Done® (GTD®) is a popular productivity philosophy and system, but it can be intimidating for new users because of its complexity. Even for those who start using GTD, it's all too easy to fall off the bandwagon. I tried and failed GTD six or seven times before...read more
OmniFocus mention · December 13, 2016

20 Web Apps That Ruled the Workplace in 2016

Each year the Zapier team publishes an updated version of this report. Check the latest list of Fastest Growing Apps for this year. Few things grab the Zapier team's attention like popular new apps—and we're not alone. Whenever the next Pokémon Go or Snapchat comes out, you...read more
OmniFocus mention · December 6, 2016

The Complete Guide to OmniFocus: One of the Best To-Do Apps for GTD

From Post-It notes on your desk to detailed project management tools, there are hundreds of ways to manage your tasks. And yet, one app has continued to capture the imagination of people trying to get things done: OmniFocus. OmniFocus was launched in 2008 and designed around the Getting Things Done...read more
Matthew Guay
Reviewed by Matthew GuayLast updated May 3, 2018

Productivity isn't just getting stuff done. It's getting the right things done at the right time. As such, you need something more than a simple to-do list that contains your daily tasks and the groceries you need to buy. Instead, you need a tool that organizes your tasks and shows what you need to be doing most right now. OmniFocus, with its GTD-inspired workflow and calendar integration, is an app build for people who are serious about personal productivity. Add in your tasks and organize them, and you'll always know what needs to be done next.

Omnifocus, which is available for macOS and iOS devices, starts with your tasks, called Actions. You could use OmniFocus like a traditional task manager and get by just fine, but it has many more capabilities. Each task can include a task name, notes, start dates, and due dates. The start date is when you should start working on a task, while the due date is when the task should be finished.

A Forecast tab in OmniFocus shows you the tasks you should be starting and finishing. When you connect the app to your calendar, the Forecast view also includes upcoming events.

Omnifocus also has options to import tasks from Siri and send tasks to you via email or to another app through Zapier. When you're ready to organize your tasks and events more thoroughly, you can explore Contexts and Projects. Contexts essentially let you add a tag to tasks to say where or when they need to be completed. For example, you could make a "store" context where you can add a list of items you need to purchase. Contexts are flexible, so feel free to be creative in how you use them to categorize tasks.

Projects contain a lists of things that need to be done in order to complete a larger goal. Examples of projects are a home renovation project, a website redesign, or planning a wedding. You can also use Projects, to manage ongoing work. Unlike a typical task-management app, OmniFocus lets you create projects that contain sequential tasks, where one task must be completed before the next can be done. You can also create parallel task lists, where tasks can be completed in any order. Or you could list a project as "single action," where tasks are only loosely related, such as in the example ongoing work. Another way you can organize your projects is to mark them active, on hold, or completed.

OmniFocus' projects are powerful. They can have their own notes and due dates, and can even be set to repeat on a schedule. When used in conjunction with the Forecast view, you can see exactly what needs done next, based on the date as well as the settings you've added to each project. Or, you can make your own perspectives to view tasks in any order you want.

A Review tab works a helps make sure you haven't let any tasks fall through the cracks. This view includes tasks that are missing due dates, tasks you've snoozed, and other items that may have gone off your radar.

Other great features in OmniFocus include an AppleScript integration (in Pro) that automatically organizes tasks, keyboard shortcuts to help you quickly add and organize tasks, and functions for hiding distractions in the interface.

OmniFocus is an advanced and powerful task-management app that can help you keep your life organized. More than just a simple to-do app, OmniFocus helps you see what you need to do when it most needs to get done.

Have any feedback on this overview, or something we should change? Let us know!

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OmniFocus is an incredible task management platform for Mac®, iPad®, and iPhone®.