The 15 Best Email Apps for 2018
Email overload is a real problem. It’s all too easy to let dozens or hundreds of emails pile up in your inbox—even more so in company-wide email accounts for press mentions or support questions. Once that happens, the emails you need to read will pile up under less critical ones, and you’ll lose the info your email inbox is designed to capture in the first place.
Zapier’s Gmail, Office 365, and Zoho Mail integrations can help you build automated workflows that watch for critical emails, notify your team about them, and even automatically reply to routine messages. But if you use Rackspace, Fastmail, Yandex, Exchange Server, Zimbra, or a self-hosted email system, Zapier’s IMAP integration is your next best option. It lets you watch any email account for new emails to make sure important messages don’t get lost.
To connect your email account to Zapier, make a new Zap with the IMAP by Zapier integration, and click the Connect button to add your email account. Fill in the details, with your email host address, username, and password—along with the port if your email server requires a specific one.
Zapier will then show each of email folders or tags; select the one you want to watch for new messages. Want to get notified about all new messages? Select your inbox. Or, if you'd rather start workflows whenever you file messages into a specific folder, choose that mailbox instead.
Want Zapier to watch for specific emails—those from important contacts or with specific words in their subject lines? Add a filter to your Zap and tell Zapier what to watch for, then your Zap will only run for email messages that match your criteria.
Then add an action app to do anything you want with the email. Log it into a spreadsheet. Add the sender to your email list. Forward the message to your team chat app or customer support tool. Add an SMTP by Zapier integration to reply while you’re on vacation. Anything you want to automate with email, you can do with Zapier’s IMAP tool.