Google Tasks

Google Tasks Updates

Google Tasks mention · April 27, 2018

The 40 Best To-Do List Apps in 2018

What was once the simple choice between a notebook, legal pad, or stack of Post-it notes to manage personal tasks is now a mind-numbing decision between dozens of to-do apps. Flashy apps that offer more features than you could ever use. Free apps that are so bare you wonder how...read more
Google Tasks mention · May 17, 2017

The Ultimate Guide to G Suite: A New Free eBook From Zapier

Choosing a new to-do list app, form builder, presentation tool, or most other software isn't that big of a deal. After all, if it doesn't seem to work that well for this project, you could always try something different next time. Your email and office suite, though, are...read more
Google Tasks mention · March 21, 2017

The G Suite Guide: Setting Up Google Apps for Your Company

Gmail has served your email needs for years, Google Docs helped you write your most crucial documents, and Google Hangouts let you chat over your ideas with colleagues. But now you've started a company and landed a shiny new domain name. It's time to look professional and email...read more
Google Tasks update · October 31, 2016

Google Tasks Update: Kick off Zaps When Tasks Are Completed

Spend less time managing your task list, so you have more time to get things done. Now you can kick off automated workflows whenever your tasks are completed in Google Tasks. Set up Zaps that automatically create another task for you, send a notification to your team, or update your...read more
Google Tasks update · October 4, 2016

New to Google Tasks: Use Zaps to Automatically Update Tasks

When your task list is up-to-date, you can rest assured that you have a full picture of your workload. Now, thanks to recent changes, Zapier can automatically update your tasks in Google Tasks. So instead of manually updating your task list, you can concentrate on checking off those tasks. What...read more
Google Tasks update · February 15, 2016

Do More with Google Tasks: Automatically Find To-Dos and Create Lists

Search for incomplete tasks within a Zap If you find yourself spending more time organizing your task list than executing on it, then you might need to simplify. Google Tasks comes in handy here by keeping task lists simple with a no-nonsense design and the ability to plug into your...read more
Google Tasks mention · January 13, 2015

How to Build Habits that Stick: Small Wins Make a Big Difference

New Year’s resolutions are essentially made to be broken. Or so your annual habits would have you believe. Sure, it’s easy to start off the new year at the gym, feeling great on the first day of your caffeine detox before heading home to eat a Whole 30...read more
Google Tasks mention · January 1, 2015

Beyond the List: 8 Powerful Ways to Manage Your Tasks

There are so many things you need to do, and so many ways to keep track of those to-dos. Search the App Store for "todo list" and you'll find thousands of tools that all promise to help you increase your productivity and get more done. An app is only...read more
Google Tasks mention · April 15, 2014

The Dark Side of Your To-Do List

This post was adapted from iDoneThis' new ebook, “The Busy Person’s Guide to the Done List”. Whether you're a fervent disciple of the to-do list, or a begrudging list-maker, most of us keep one. Yet, to-do lists always seem to frustrate and overwhelm. Based on data from our...read more
Mark Myerson
Reviewed by Mark Myerson
Last updated April 26, 2018

There is an almost endless selection of to-do list apps, with features to help you organize your work and get more done. For most of us, though, the digital equivalent of a basic checklist is perfectly sufficient. This is exactly what Google Tasks offers, right inside your Gmail inbox. What’s more, it is completely free.

Primarily an adjunct to Gmail and Google Calendar, Google Tasks began life as a sidebar alongside your inbox or itinerary, respectively. It was extremely basic, with a text-centric design that let you add tasks and check them off—and little more. That's changed with the new Gmail redesign, which brought a new design to Google Tasks along with deeper integration into Gmail and standalone mobile apps.

You'll find Google Tasks inside both Gmail and Google Calendar, though in slightly different places. In Gmail, click the blue Google Tasks icon in the right sidebar alongside your mail; in Google Calendar, check the Tasks calendar in the left sidebar to open Google Tasks on the right.

Either way, you'll have a simple way to manage tasks. You can type in individual tasks—press enter to save the task and immediately add another. Click-and-drag on tasks to rearrange them, or click the pencil button on a task to add a note, due date, and sub-tasks (which can also be dragged into the order you want). Finish something? Check it off, and all sub-tasks will be checked off automatically.

And you can add multiple lists. If you used Tasks in the past, Gmail will automatically start a new list when you first try the new version. Click the My Tasks menu at the top to switch lists or add a new one—then you can move tasks to a different list from their edit options.

It's a basic to-do list, but its integrations with Gmail and Google Calendar make it the most compelling. Add a due date to a task, and it'll show up on the top of that date in Google Calendar. Have an email you need to add to your to-do list? Drag it from your Gmail inbox over to Google Tasks to save it, complete with a link to the original email. Or, open the email, click the 3-dot button, and select Add to Tasks to put it on your to-do list.

Then, it works wherever you want, too. There are new apps for iOS and Android, along with a Chrome extension to check off tasks from your browser. And there's a Google Tasks mobile web app that works on almost any browser—even on a Kindle.

In short, Google Tasks is just a really simple way to stay organized. Dedicated Gmail users will get the best experience, of course, but it is entirely usable on its own with the Google Tasks mobile apps and Chrome extension. And with its Zapier integrations, Google Tasks can keep track of everything you need to do in a simple to-do list.

Originally published November 16, 2015; updated April 26, 2018 with details on the new Google Tasks.

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Google Tasks is a very simple task list. Works inside Gmail, Android, and Calendar seamlessly.