Google Calendar

Google Calendar Updates

Google Calendar mention · December 18, 2018

10 Tips for Making the Most of a Business Conference

Going to a business conference can be an overwhelming experience, particularly if you're attending a conference for the first time or are nervous about networking. But there is a way to feel less overwhelmed and ensure the experience is productive and successful: Go in prepared, and be intentional in...read more
Google Calendar mention · December 1, 2018

How to Use the Google Calendar API

Google Calendar is one of the most popular ways to manage events, meetings, holidays, and anything else you need to schedule. The Google Calendar API lets you add and update events automatically, so your computer manage your calendar for you! Here's everything you need to know about the Google...read more
Google Calendar mention · June 20, 2018

Our Favorite Zaps: Leverage Your Calendar

A well-maintained calendar guides you through your day, your week, and your life. Are you smart about how you use what's in your calendar and how you use it, or do you forget to review it? (It's okay. We all do.) With a little help using Zapier, you...read more
Google Calendar mention · May 10, 2018

Our Favorite Zaps: Automate Your Slack Status Updates

Zapier is a fully remote company that uses Slack heavily to communicate. The first week or two after I joined the team, I found myself updating my Slack status way too often. When I was generally free, I set the icon to the Romanian flag and typed my time zone...read more
Google Calendar mention · February 8, 2018

How to Use a Customer Feedback Database to Turn Insights into Action

Just as you probably do, we love hearing from our customers. User needs are the compass that guides the features we create and helps inform how we decide to build them. But with a lot of valuable feedback coming in from so many sources—user research, support tickets, and more...read more
Google Calendar update · December 5, 2017

Updates to Our Google Calendar Integration: Trigger Zaps When Events End

Those days with back-to-back meetings are exhausting, especially when you consider all the follow-ups each meeting requires. Don't let those tasks pile up until the end of the day. Instead, set up Zaps that automatically do the follow-up work for you. Thanks to recent updates to Zapier's Google...read more
Google Calendar update · November 21, 2017

Updates to Our Google Calendar Integration: Create More Detailed Events

Setting up Zaps that automatically create events on your calendar helps keep it constantly up-to-date, so you're always punctual and never miss meetings. Now Zapier can create even more detailed events on your calendar. You can tell your Zaps to mark you as "busy" or "available" as they auto-create...read more
Matthew Guay
Reviewed by Matthew Guay
Last updated April 20, 2018

When they were first invented, calendar apps were one of the few reasons someone would buy a PDA—the early pocket computers that foreshadowed today's smartphones. Computerized calendars were a big deal. They let you ignore the wall calendar at work without worrying about forgetting your next appointment. Then came email event invitations, shared calendars, and before you knew it calendars were an undercurrent on all of our devices—something you expect to be there without really thinking about it.

For that, Google Calendar is one of the best options. It's free with a Gmail account, syncs with the built-in calendar apps on most devices, and can so easily disappear into the background that you'll use it without thinking about it. Add it to your phone, and you'll accept calendar invites in emails, ensure you don't miss meetings with push notifications before they start, and more without ever opening Google Calendar itself.

But it's worth taking some time to use the main Google Calendar app too, recently redesigned to put your events and agenda forward. There are the normal features you'd expect: color-coded shared calendars to organize events, Google Tasks to keep track of the things you need to do inside your calendar, views to zoom out or into your schedule, and search to find past events along with other G Suite files.

Creating events in Google Calendar is simple. Click and drag on the time you want the event, type in a name, then save or click More Options to add a rich text description and invite others. Need a meeting room? You can now look through your company's rooms in G Suite to see which are available during that time—and can check your team's calendars to make sure the time will work out for everyone. If you're meeting online, Google automatically adds a Hangouts call link to new events for an easy way to jump on a video call. And if your event happens to be for a holiday or meal, Google Calendar will add a graphic for a bit of scheduling fun.

It's great on its own, and even better when used alongside Gmail. Google can recognize upcoming events from your tickets, reminders, and other date-related info in emails, and automatically add your trips and more to Google Calendar. And when you add contacts to your Google Contacts address book, they'll be only a click away in Google Calendar to invite them to new events. You can then sort your own calendar into day, week, and month views, and drag around events to fit them into your busy schedule.

Over time, your calendar will fill up with events from your work and personal life, holidays and social events, and more. Google Calendar can help you manage it all with its unique views. The day view helps you plan your work down to the minute, while the Schedule view lets you see a work-week at a glance. Or, use the year view to see an overview of everything you're doing this year—and use search to dig through the details.

When you need it, Google Calendar's tools will help you plan meetings better and make sure your schedule isn't overbooked. And the rest of the time, it'll quietly run in the background, adding new events and reminding you about them without any extra work.

Do more with the new Google Calendar our guide to the 8 best new features in Google Calendar.

Also, Google Calendar has a powerful API which is perfect for extensibility -- you can learn how to use the Google Calendar API.

Originally published February 5, 2016; updated April 20, 2018 with new screenshots and features.

Have any feedback on this overview, or something we should change? Let us know!

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Google Calendar lets you organize your schedule and share events with co-workers and friends. With Google's free online calendar, it's easy to keep track of your daily schedule.