Easy Projects

Easy Projects Updates

Easy Projects update · November 3, 2017

Updates to Our Easy Projects Integration: Files and Messages Are Now Supported

Project management software Easy Projects helps you track many important aspects of your work, including tasks, projects, assignments, messages, files, and more. Easy Projects' Zapier integration was just updated so that you can further automate your project management workflows and execute on projects more efficiently. Now you can kick off...read more
Easy Projects update · November 30, 2015

Manage Projects and Collaborate Smoothly With Easy Projects

Working with a team and collaborating on a project means a lot of moving parts: spreadsheets, emails, information on white boards, even sticky notes passed around. It eventually becomes overwhelming to keep up with all of the different pieces that need to come together to execute a project well. Easy...read more
Matthew Guay
Written by Matthew GuayLast updated June 1, 2016

The most important projects usually aren't easy. But managing them shouldn't be the most difficult task. Instead, you should have a simple way to see what needs to be done next and to let stakeholders know how the project is going without any extra work. That shouldn't be so hard—at least, that's what Easy Projects promises.

Easy Projects is a project management app designed to help everyone always know exactly how a project is going. When you first open the app, you're immediately greeted with a list of the tasks left in your projects, organized outline-style to see at a glance what tasks need finished before others can be done. Click the Gantt Chart button for a quick peek at your project's timeline, complete with the critical path of what needs done when to finish the project on time.

One of the most difficult tasks in managing projects is setting accurate due dates. Things change, and sometimes a task will take longer than you expect. That's perhaps not such a big deal—unless there are other tasks depending on this task's completion. Easy Projects makes it simple to reschedule tasks and link them to their dependencies. You can choose a task, select if that task is dependent on this task's start or finish,and set a lag time for how soon before or after the tasks are linked. You can even add multiple dependencies to each task, for an accurate picture of how work needs to proceed—something rather unique to Easy Projects.

That will have your team focused on what must be done next, but what about your clients and project stakeholders? Easy Projects' Guest Portal takes care of that. It shows them a list of their projects you're working on, the tasks you have left and how much have been done on them so far, along with a Twitter-style feed of project updates that you can share. Clients can even add requests, to let you know of extra things they'd like you to focus on in the project.

Easy Projects also helps your team allocate resources effectively. You can see a report of how much time everyone on your team has worked, and then use the resource simulator to see who's schedule is the most open to take on new tasks in the timeframe you need. That way, you can get started on the next thing while still making sure your current projects get done on time.

Need to customize things? Easy Projects includes a dashboard with the widgets you need, to show quickly the info you need most about projects. Even the default project view can be customized to show the project info you need. And if you need to gather other info—perhaps contact info or requests for new features—there's a built-in form tool so you can create forms and gather data right inside your project management system.

If you're struggling to keep track of your task dependencies, or need a better way to make sure everyone knows how projects are going, Easy Projects just might be the tool you need. It's flexible enough that you can turn it into a project tool custom designed for your team needs—one that'll help you share info and see who can take on tasks next automatically.

Learn more about project management with Zapier's free Ultimate Guide to Project Management eBook.

Have any feedback on this overview, or something we should change? Let us know!

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Easy Projects is a collaboration and project management software that helps teams get rid of spreadsheets and work together.