Dropbox Updates

Dropbox mention · January 22, 2019

How to Customize Your Dropbox Notifications

Dropbox is great but the notifications can be a bit much sometimes. Here's how to manage which notifications you see on your computer, your mobile device, and your email inbox. Let's get this all under control together. Customize Dropbox Notifications on Your Computer Find the Dropbox icon in...read more
Dropbox mention · November 13, 2018

Cloud Storage Showdown: Dropbox vs. Google Drive

Between your personal laptop, your work computer, your phone, and any other device you might use, keeping your files in order can be a doozy. Cloud storage software offers a convenient way to access all your files from anywhere—and be sure they're all up to date. Among the...read more
Dropbox mention · September 27, 2018

The 25 Best Productivity Apps for iPhone in 2018

The best productivity apps for iPhone make possible something that would otherwise be impossible, or they make something you need to do simpler and faster. Imagine being asked, unexpectedly, for a copy of a tax form from last year as proof of address during an important appointment that you traveled...read more
Dropbox mention · September 1, 2018

The 20 Best Productivity Apps for Android in 2018

The best productivity apps for Android keep your life running smoothly and efficiently. They allow you to get information you need and communicate with others without feeling limited by a small screen. Whether you need to get in touch with colleagues to update them on your work progress or sign...read more
Dropbox mention · June 18, 2018

The 13 Best Presentation Apps in 2018

From classrooms to product launches, slideshow presentations are the standard accompaniment to lectures and speeches. You can't give a talk without one. You'll want to drive your key points home—and while a picture's worth a thousand words, event attendees are more likely to be able to...read more
Dropbox mention · June 10, 2018

The Small Business Guide to Hiring the Best Employees

You'd think hiring would be a breeze: People are clamoring for exciting positions, so you just pick one of the many talented people who come your way. Well, according to a 2015 report from Deloitte, it costs U.S. companies an average of $4,000 to recruit each new...read more
Dropbox update · December 18, 2017

Updates to Our Dropbox Integration: Create Shared Links for Files

Storing your files in Dropbox means you can access them anytime, anywhere. Now you can give others the ability to conveniently access your Dropbox files, without fiddling around with shareable URLs. Thanks to Zapier's updated Dropbox integration, you can rely on Zaps to auto-create shared links for your Dropbox...read more
Dropbox mention · December 14, 2017

Best of 2017: 30 Web Apps and Software Trends That Ruled the Workplace

Each year the Zapier team publishes an updated version of this report. Check the latest list of Fastest Growing Apps for this year. Sometimes new isn't new, it's just a better version of the old thing. Spreadsheets, for instance, are ancient—the first software people often bought for...read more
Dropbox mention · August 23, 2017

How to Back Up Everything From All Your Apps and Devices

You know you should back up your files. But it's a chore that's easy to ignore until you accidentally delete that Facebook album—right after deleting those same pictures from your phone. Accidents happen. Even your most-trusted gadgets and apps could go haywire and lose your data. Or...read more
Matthew Guay
Reviewed by Matthew Guay
Last updated May 2, 2018

In 2007, MIT student Drew Houston got tired of forgetting his flash drive, and decided to make sure he never left his files behind again. Thus began Dropbox, one of the original and most popular online file storage tools.

It’s file storage reduced to its simplest. Instead of picking what you’d like to sync, Dropbox adds a single Dropbox folder to your computer. Drag any file to that folder, and it’s automatically synced with all of your devices and the Dropbox web app. You can then open the file on your phone or grab your friend’s computer, go to Dropbox.com, and still get your file. It’s a far better flash drive.

That's old news today, with built-in file sync services with most devices. Dropbox has managed to still keep things simpler than the competition while adding unique handy features.

Perhaps the best use-case is sharing files and folders with friends and colleagues. Share a folder inside your Dropbox, then anyone can add files and they'll magically stay synced for everyone. With the new Dropbox Paper app, you can also use Dropbox to collaborate on your ideas. It's an online writing app where everyone can write together in real time, add comments and replies for feedback, and collaborate without having to make sure everyone has the same version of Word.

Or, if you use Dropbox to sync your design files and creations, the new Dropbox Showcase tool is a handy extra. It lets you build a custom landing page for your files to share samples of your work and write details about them. You can even lets others add feedback to your files from that page.

Dropbox came at the perfect time. Just as computing went mobile, and we were more likely to work on the go than sit behind a PC, Dropbox was there to make sure our files were ready wherever we were. You’ll find Dropbox integration in many web and mobile apps, such as the writing app Draft, where you can open files from Dropbox and edit them, then save new files back to Dropbox so you can open them in other apps. And, of course, you can automatically save pictures, email attachments, and more to Dropbox using Zapier. Or you could just keep using traditional software like Word and Photoshop, and Dropbox will happily keep those files synced.

It’ll also keep them backed up. While we wouldn’t recommend using Dropbox as your only backup, it does give you an extra bit of safety by keeping all your files on each of your computers, plus in the cloud. If your computers die, your files are only a few clicks away in Dropbox’s web app—or better yet, already synced to one of your other devices.

But then there are the times that you accidentally delete a file, or perhaps change an important document only to realize later that you removed crucial information. That’s where Dropbox comes in really handy. It stores previous versions of your files for up to 30 days with a free plan—or up to 120 days with a paid plan. Just go to the Dropbox web app, find the file or folder where the file existed, open its menu, then select View File History to get back an older version of a file. Or, click Show Deleted Files in a folder, and seconds later you’ll have your file back.

There’s then the times you might want to get rid of your files—Dropbox is there for you then, too. If your computer falls into the wrong hands, you can remotely wipe your files with a Dropbox Pro subscription. You can also add passwords to your shared files, or make shares read-only, to keep your data safe. Or, with a Teams subscription, you can keep all your team’s files synced, and keep track of files with central admin and file auditing.

Running out of space on your computer? You can use the Dropbox Selective Sync option to only download the files and folders in Dropbox that you want. The rest are kept online where you can download them individually anytime you want. Or, with a Professional or higher plan, you get Smart Sync that will show all of your files on your computer but only download the ones you need to use and saving the rest of the space automatically.

It's far from the only way to sync files, but Dropbox is still one of the best ways to keep all of your files wherever you need them.

Originally published August 29, 2014; updated May 2, 2018 with new features and screenshots.

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Dropbox lets you store your files online, sync them to all your devices, and share them easily. Get started for free, then upgrade for more space and security features.