Calendly Updates

Calendly mention · December 18, 2018

10 Tips for Making the Most of a Business Conference

Going to a business conference can be an overwhelming experience, particularly if you're attending a conference for the first time or are nervous about networking. But there is a way to feel less overwhelmed and ensure the experience is productive and successful: Go in prepared, and be intentional in...read more
Calendly mention · June 20, 2018

Our Favorite Zaps: Leverage Your Calendar

A well-maintained calendar guides you through your day, your week, and your life. Are you smart about how you use what's in your calendar and how you use it, or do you forget to review it? (It's okay. We all do.) With a little help using Zapier, you...read more
Calendly mention · June 10, 2018

The Small Business Guide to Hiring the Best Employees

You'd think hiring would be a breeze: People are clamoring for exciting positions, so you just pick one of the many talented people who come your way. Well, according to a 2015 report from Deloitte, it costs U.S. companies an average of $4,000 to recruit each new...read more
Calendly mention · May 7, 2018

Automate Your Inbox with these Tips, Tools, and Templates

Email helps us connect, communicate, and collaborate—but does it help too much? We receive an average of 94 business emails every day and devote almost one-third of our time at work to email management. Bottom line: the benefits of email often come at the expense of productivity. To reclaim...read more
Calendly mention · April 26, 2018

Research Is a Team Sport: How to Conduct UX Research (Templates Included)

Before working at Zapier, I didn't have first-hand experience with UX (user experience) research. Largely based on instinct or a few Google Analytics reports, those experiences put decision-making in a black box for me. I never really understood the “why” behind design decisions. But a simple idea completely changed...read more
Calendly mention · March 13, 2018

How to Manage Freelancers: 3 Hassle-Free Steps for an Organized Workflow

Hiring and working with freelancers is much easier said than done. You think you’re saving money on salaries, benefits, and overhead. And with the gig economy growing, the quality of freelancers is higher than ever before. But once you’ve picked out your freelancers, you’ll find that there...read more
Calendly mention · February 8, 2018

How to Use a Customer Feedback Database to Turn Insights into Action

Just as you probably do, we love hearing from our customers. User needs are the compass that guides the features we create and helps inform how we decide to build them. But with a lot of valuable feedback coming in from so many sources—user research, support tickets, and more...read more
Calendly mention · November 13, 2017

Organize an Online Conference Single-Handedly with Automation

When was the last time you organized a party? Even with friends, you need schedules to be synced; games acquired; and food cooked, bought, or brought. Music has to hit all the right notes (bad pun intended), too. That's a fair amount of stress and effort—and just for...read more
Stephanie Gonzaga
Reviewed by Stephanie Gonzaga · Last updated August 12, 2016
Our Rating:

Scheduling meetings is important, and yet it can often be one of the more difficult things we do. It may only take a couple of minutes of your time, but can quickly become a huge time suck when you need to fit three or more different time zones in one slot.

Luckily, there’s Calendly, a beautiful scheduling app designed to make the entire process fast and painless. From selecting the best available dates to sending out confirmations, Calendly automates each step so you never have to worry about spending too much time booking your calls, conferences, or meetings. And since booking is so much easier, you'll be glad to connect with anyone with questions, ideas, or concerns—you won't mind setting up appointments anymore.

Creating events is the first thing on the list. You can choose between a one-on-one event (e.g. 1-1 meetings) where invitees can choose time slots that fit their schedule, or a group event (e.g. webinars, workshops) where people can sign up for the same slot. You’ll then provide the event details, such as the event name, description, location, event color and link. You can share this unique link to anyone who wishes to book a meeting or call with you, and all they need to do is select the time slot that fits their schedule. Once they’ve signed up, notifications of event changes and cancellations are sent automatically, so that everyone is always in the loop.

Are you currently building your email list? Want to get more buyer information from your upcoming webinar? Calendly has additional form options where you can capture other relevant information, such as their current location, whether they use your product or service, questions for the speaker, and the like. These appear on the signup form as soon as you’ve selected a slot for the event.

One of Calendly’s strengths is how easy it is to book a time slot without needing to convert time zones yourself. The app automatically displays available slots based on the invitee’s current time zone, saving them the trouble of figuring out if the schedule is a good fit. This is a huge plus for remote startups and companies that hold group and one-on-one meetings on a regular basis.

Another highlight is how Calendly integrates with your favorite calendars. Apart from saving events automatically, Calendly checks your Google or Outlook calendar to see if there are scheduling conflicts that will require rescheduling. Once you’ve selected the best time slot, saving the event to your chosen platform is just a click of a button. No sign-up or registration required.

All of Calendly’s core features are available to everyone who signs up. With their premium plan, you’ll get premium support, the ability to customize automated reminders and notifications, and the option to redirect your invitees to a page on your website to further enhance their experience working with you. Metrics and reporting are also available to premium users, which provide useful insights, such as where invitees are scheduling from, what triggers them to schedule, and the like. Business owners and marketers can leverage these tools to better understand and engage with their customers.

Calendly allows you to regain control over your schedule, all while saving time and money from missed meetings and opportunities. It's one of the simplest ways to get your appointments scheduled, without the headache of worrying about conflicting time zones and schedules.

Using a form to book appointments? Zapier's Ultimate Guide to Forms & Surveys can help you make more forms that get better answers every time.

Have any feedback on this overview, or something we should change? Let us know!

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Calendly is an elegant and simple scheduling tool for businesses that eliminates email back and forth. It helps save time so that businesses can provide great service and increase sales.