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Organize an Online Conference Single-Handedly with Automation
Scheduling meetings is important, and yet it can often be one of the more difficult things we do. It may only take a couple of minutes of your time, but can quickly become a huge time suck when you need to fit three or more different time zones in one slot.
Luckily, there’s Calendly, a beautiful scheduling app designed to make the entire process fast and painless. From selecting the best available dates to sending out confirmations, Calendly automates each step so you never have to worry about spending too much time booking your calls, conferences, or meetings. And since booking is so much easier, you'll be glad to connect with anyone with questions, ideas, or concerns—you won't mind setting up appointments anymore.
Creating events is the first thing on the list. You can choose between a one-on-one event (e.g. 1-1 meetings) where invitees can choose time slots that fit their schedule, or a group event (e.g. webinars, workshops) where people can sign up for the same slot. You’ll then provide the event details, such as the event name, description, location, event color and link. You can share this unique link to anyone who wishes to book a meeting or call with you, and all they need to do is select the time slot that fits their schedule. Once they’ve signed up, notifications of event changes and cancellations are sent automatically, so that everyone is always in the loop.
Are you currently building your email list? Want to get more buyer information from your upcoming webinar? Calendly has additional form options where you can capture other relevant information, such as their current location, whether they use your product or service, questions for the speaker, and the like. These appear on the signup form as soon as you’ve selected a slot for the event.
One of Calendly’s strengths is how easy it is to book a time slot without needing to convert time zones yourself. The app automatically displays available slots based on the invitee’s current time zone, saving them the trouble of figuring out if the schedule is a good fit. This is a huge plus for remote startups and companies that hold group and one-on-one meetings on a regular basis.
Another highlight is how Calendly integrates with your favorite calendars. Apart from saving events automatically, Calendly checks your Google or Outlook calendar to see if there are scheduling conflicts that will require rescheduling. Once you’ve selected the best time slot, saving the event to your chosen platform is just a click of a button. No sign-up or registration required.
All of Calendly’s core features are available to everyone who signs up. With their premium plan, you’ll get premium support, the ability to customize automated reminders and notifications, and the option to redirect your invitees to a page on your website to further enhance their experience working with you. Metrics and reporting are also available to premium users, which provide useful insights, such as where invitees are scheduling from, what triggers them to schedule, and the like. Business owners and marketers can leverage these tools to better understand and engage with their customers.
Calendly allows you to regain control over your schedule, all while saving time and money from missed meetings and opportunities. It's one of the simplest ways to get your appointments scheduled, without the headache of worrying about conflicting time zones and schedules.
Using a form to book appointments? Zapier's Ultimate Guide to Forms & Surveys can help you make more forms that get better answers every time.