Calendly

Calendly Updates

Calendly mention · June 20, 2018

Our Favorite Zaps: Leverage Your Calendar

A well-maintained calendar guides you through your day, your week, and your life. Are you smart about how you use what's in your calendar and how you use it, or do you forget to review it? (It's okay. We all do.) With a little help using Zapier, you...read more
Calendly mention · November 13, 2017

Organize an Online Conference Single-Handedly with Automation

When was the last time you organized a party? Even with friends, you need schedules to be synced; games acquired; and food cooked, bought, or brought. Music has to hit all the right notes (bad pun intended), too. That's a fair amount of stress and effort—and just for...read more
Calendly mention · October 31, 2017

InVision Saves 10 Hours Each Week with Automated Workflows

We've all heard "work smarter, not harder." Maybe you see it every day on a poster hanging in the break room or in an email signature. Cliche though it may be, small teams take this mantra to heart. With fewer resources at their disposal, they have to be more...read more
Calendly mention · August 23, 2017

How Fortified Bicycle Automatically Texts Their Facebook Leads

If you've spent any amount of time cycling in a city, you know all too well that stolen bicycles and bike gear are a serious problem. Sometimes you get lucky and find your bike on Craigslist or OfferUp. Other times, it's a hard goodbye. Unfortunately, inconvenience isn't...read more
Calendly mention · December 13, 2016

20 Web Apps That Ruled the Workplace in 2016

Each year the Zapier team publishes an updated version of this report. Check the latest list of Fastest Growing Apps for this year. Few things grab the Zapier team's attention like popular new apps—and we're not alone. Whenever the next Pokémon Go or Snapchat comes out, you...read more
Calendly update · March 22, 2016

Meeting Scheduling Made Easy with Calendly

In your professional career, you've probably had this conversation before… You: can we meet? Them: sure, how about 4pm tomorrow? You: no, I'm not free then. how about 3pm? Them: I'm not free then either… And again, and again. By the time you have found a time...read more
Stephanie Gonzaga
Written by Stephanie Gonzaga · Last updated August 12, 2016
Our Rating:

Scheduling meetings is important, and yet it can often be one of the more difficult things we do. It may only take a couple of minutes of your time, but can quickly become a huge time suck when you need to fit three or more different time zones in one slot.

Luckily, there’s Calendly, a beautiful scheduling app designed to make the entire process fast and painless. From selecting the best available dates to sending out confirmations, Calendly automates each step so you never have to worry about spending too much time booking your calls, conferences, or meetings. And since booking is so much easier, you'll be glad to connect with anyone with questions, ideas, or concerns—you won't mind setting up appointments anymore.

Creating events is the first thing on the list. You can choose between a one-on-one event (e.g. 1-1 meetings) where invitees can choose time slots that fit their schedule, or a group event (e.g. webinars, workshops) where people can sign up for the same slot. You’ll then provide the event details, such as the event name, description, location, event color and link. You can share this unique link to anyone who wishes to book a meeting or call with you, and all they need to do is select the time slot that fits their schedule. Once they’ve signed up, notifications of event changes and cancellations are sent automatically, so that everyone is always in the loop.

Are you currently building your email list? Want to get more buyer information from your upcoming webinar? Calendly has additional form options where you can capture other relevant information, such as their current location, whether they use your product or service, questions for the speaker, and the like. These appear on the signup form as soon as you’ve selected a slot for the event.

One of Calendly’s strengths is how easy it is to book a time slot without needing to convert time zones yourself. The app automatically displays available slots based on the invitee’s current time zone, saving them the trouble of figuring out if the schedule is a good fit. This is a huge plus for remote startups and companies that hold group and one-on-one meetings on a regular basis.

Another highlight is how Calendly integrates with your favorite calendars. Apart from saving events automatically, Calendly checks your Google or Outlook calendar to see if there are scheduling conflicts that will require rescheduling. Once you’ve selected the best time slot, saving the event to your chosen platform is just a click of a button. No sign-up or registration required.

All of Calendly’s core features are available to everyone who signs up. With their premium plan, you’ll get premium support, the ability to customize automated reminders and notifications, and the option to redirect your invitees to a page on your website to further enhance their experience working with you. Metrics and reporting are also available to premium users, which provide useful insights, such as where invitees are scheduling from, what triggers them to schedule, and the like. Business owners and marketers can leverage these tools to better understand and engage with their customers.

Calendly allows you to regain control over your schedule, all while saving time and money from missed meetings and opportunities. It's one of the simplest ways to get your appointments scheduled, without the headache of worrying about conflicting time zones and schedules.

Using a form to book appointments? Zapier's Ultimate Guide to Forms & Surveys can help you make more forms that get better answers every time.

Have any feedback on this overview, or something we should change? Let us know!

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Calendly is an elegant and simple scheduling tool for businesses that eliminates email back and forth. It helps save time so that businesses can provide great service and increase sales.