When this happens...
CalendlyInvitee Created
Then do this...
Email by ZapierSend Outbound Email

Following up with someone via email after they schedule a meeting with you is a great way to not only confirm, but give them all of the information they need to know. Let Zapier send that email for you, and don't worry about sending it manually!

How It Works

  1. An invitee schedules an event in Calendly
  2. Zapier sends an email to the invitee

What You Need

  • Calendly account

Why Zapier?


Get started for free—14 day trial of premium features and apps.


No coding required—automate any of 1,000+ apps in minutes.


Enterprise-level security—connect mission-critical apps.

It's easy to connect Calendly + Email by Zapier and requires absolutely zero coding experience—the only limit is your own imagination.

When this happens...
then do this!
Invitee Canceled

Triggers when an invitee cancels a scheduled event.

Send Outbound Email

Send an email from your own custom address. Up to 10 emails sent per hour.

Invitee Created

Triggers when an invitee schedules an event.

New Inbound Email

Triggers when an email is forwarded to your own custom address.

Use our free platform to build a single Zapier integration and instantly connect your app with 1,400+ others.

Become a Zapier Integration Partner

Calendly is an elegant and simple scheduling tool for businesses that eliminates email back and forth. It helps save time so that businesses can provide great service and increase sales.

About Email by Zapier


Send and receive email via a custom Zapier email address at "". This is great for triggering off of emails and sending custom emails. (Max of 10 email sends per hour.) Have direct access to your own email servers? Check out our IMAP and SMTP services!

See Email Integrations