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There are dozens of cloud storage services, each of which stores files online and simplifes syncing and sharing them with others. Some stand out, perhaps with more free storage or shinier apps, but they’ll all quite similar.
Box, though, with its focus on file sharing for businesses, stands out from the crowded file sync app marketplace. At first glance, it’s just another tool to store files in the cloud and sync them to all your devices. But Box is much more than that. Its business features make it an indispensible collaboration tool for businesses that need more than just a way to sync files.
It all starts with your files. Upload files to Box, either through its web interface or downloadable apps, and you can organize them into folders and share them with your team. Since your business will likely have more files than you’d want synced to your computer, shared company folders aren’t synced to all of your devices by default. You can instead select the folders you want, and have only those synced.
Then, the sharing tools give you more granular options than most file sync tools—you can share a specific folder or file with somone for a specific period of time, include comments or even tasks on the files for a colleague to complete, and track whenever a file is viewed or modified. When you’ve made the changes you need to a file, Box lets you upload it as a new version, complete with comments about what’s been changed. You can then access either vesion of the file, anytime you need.
Often find yourself making the same folders and inviting the same people to collaborate for every new project? Box makes those and other repetitive tasks easy with Workflows. These lets you create simple rules for files that can automatically assign the file to someone to review, save it to a specific folder, or alert others when a task is finished.
Box also likely already works with the tools you need, with over a thousand business app integrations. Business tools including Webex, IBM, Asana, Salesforce, and more work with Box, letting you add files to CRM contacts, tasks, and more while still saving them into your team’s Box folders. You can also use the Box APIs to integrate your Box files with your own internal apps, and view them without having to download the files and open them in traditional programs. And if you use Active Directory to manage your team’s computers and local files, Box can integrate with it to let you configure sharing permissions along with the rest of your device management.
For a business-focused file sharing app, Box is one of the few tools that goes beyond simple file sharing. It’ll help your team collaborate on files inside the other software they already use, while making sure you never lose track of any important data.