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Box Updates

Box mention · September 20, 2016

The Best Online Writing Apps for Collaboration

Writing shouldn't be a solitary endeavor. Unless you're a team of one, every published piece requires hours of back-and-forth between writers, editors, sources, and stakeholders. Thankfully, many of today's online writing apps offer robust collaboration features that keep everyone involved in the process on the same page...read more
Box update · April 15, 2016

Collaborate with Box: Add Tasks, Comments, and Folders

Add Collaborators to a Box File and Move It to Another Folder Box, the cloud storage app, is a perfect place for your team to collaborate. Think about it: your teammates are already accessing files on Box and very likely have feedback on those files as they are viewing them...read more
Box mention · July 21, 2014

How to Automate 10 Tedious Tasks and Get More Time Back

Here on the Zapier blog it isn't often that we dedicate a full post to highlighting the automation tool we've built. Today's post does just that, introducing you to Zapier's power, showing you the basics of setting up a "Zap" (aka automation) and supplying you with...read more
Box update · February 23, 2013

Sharable Box File URL

You can now optionally use the shared URL file in Box triggers, making it easy to send download links and more into your CRM or todo list automatically. Learn more about Box integrations here!read more
Shaun Takenouchi
Written by Shaun TakenouchiLast updated November 13, 2015

There are dozens of cloud storage services, each of which stores files online and simplifes syncing and sharing them with others. Some stand out, perhaps with more free storage or shinier apps, but they’ll all quite similar.

Box, though, with its focus on file sharing for businesses, stands out from the crowded file sync app marketplace. At first glance, it’s just another tool to store files in the cloud and sync them to all your devices. But Box is much more than that. Its business features make it an indispensible collaboration tool for businesses that need more than just a way to sync files.

It all starts with your files. Upload files to Box, either through its web interface or downloadable apps, and you can organize them into folders and share them with your team. Since your business will likely have more files than you’d want synced to your computer, shared company folders aren’t synced to all of your devices by default. You can instead select the folders you want, and have only those synced.

Then, the sharing tools give you more granular options than most file sync tools—you can share a specific folder or file with somone for a specific period of time, include comments or even tasks on the files for a colleague to complete, and track whenever a file is viewed or modified. When you’ve made the changes you need to a file, Box lets you upload it as a new version, complete with comments about what’s been changed. You can then access either vesion of the file, anytime you need.

Often find yourself making the same folders and inviting the same people to collaborate for every new project? Box makes those and other repetitive tasks easy with Workflows. These lets you create simple rules for files that can automatically assign the file to someone to review, save it to a specific folder, or alert others when a task is finished.

Box also likely already works with the tools you need, with over a thousand business app integrations. Business tools including Webex, IBM, Asana, Salesforce, and more work with Box, letting you add files to CRM contacts, tasks, and more while still saving them into your team’s Box folders. You can also use the Box APIs to integrate your Box files with your own internal apps, and view them without having to download the files and open them in traditional programs. And if you use Active Directory to manage your team’s computers and local files, Box can integrate with it to let you configure sharing permissions along with the rest of your device management.

For a business-focused file sharing app, Box is one of the few tools that goes beyond simple file sharing. It’ll help your team collaborate on files inside the other software they already use, while making sure you never lose track of any important data.

Have any feedback on this overview, or something we should change? Let us know!

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