Asana Updates

Asana mention · October 22, 2018

The Best Free Project Management Software

Projects can take on a life of their own, spiraling out of budget and taking far more time than planned. Free project management software can help you rein it in without dipping into the company wallet. From kanban apps to Gantt chart software, here are the 11 best free project...read more
Asana update · October 16, 2018

New for Our Asana Integration: Watch for Updated Tasks in Projects

Projects change. Tasks get updated. And when that happens, that often affects the rest of your workflow. Maybe you don't need to do the thing you were planning, or perhaps you now need to do that thing much faster. Either way, you need to know. Zapier's Asana integration...read more
Asana mention · September 27, 2018

The 25 Best Productivity Apps for iPhone in 2018

The best productivity apps for iPhone make possible something that would otherwise be impossible, or they make something you need to do simpler and faster. Imagine being asked, unexpectedly, for a copy of a tax form from last year as proof of address during an important appointment that you traveled...read more
Asana mention · September 12, 2018

How a Marketing Engineer at a Real Estate Brokerage Doubles Their Output

"We can accommodate unique client requests that, without Zapier, would have been totally unscalable."John Balladares, Marketing Engineer, Reside Real Estate If you're in business by yourself, you probably have a few tools you rely on that brought you to this point. Maybe it's a customer relationship manager...read more
Asana mention · September 1, 2018

The 20 Best Productivity Apps for Android in 2018

The best productivity apps for Android keep your life running smoothly and efficiently. They allow you to get information you need and communicate with others without feeling limited by a small screen. Whether you need to get in touch with colleagues to update them on your work progress or sign...read more
Asana mention · August 30, 2018

How to Use Asana for GTD®

If you follow the GTD® productivity method and are looking for an app to use with it that's also collaborative, Asana might be the right option for you. Asana and GTD go together best for people who collaborate regularly and are willing to pay for a subscription, as some...read more
Asana mention · August 23, 2018

The 16 Best Student Software Discounts

It's expensive being a full-time student. During the 2017-2018 school year, average annual tuition costs for college ranged from $9,528 to $34,699. And that figure doesn't even include the nearly $1,300 you might need to fork over for textbooks, software, and other materials. The bright...read more
Asana update · June 22, 2018

New for Asana: Add Emoji, Links, Colors, and Timelines to Projects

Tasks aren't binary, incomplete or complete. They're each mini-projects that need guided from start to finish. You need a way to see at a glance where everything stands. That's what Asana's new color and emoji options in custom fields bring to Asana Premium accounts. Open your...read more
Asana mention · April 27, 2018

The 40 Best To-Do List Apps in 2018

What was once the simple choice between a notebook, legal pad, or stack of Post-it notes to manage personal tasks is now a mind-numbing decision between dozens of to-do apps. Flashy apps that offer more features than you could ever use. Free apps that are so bare you wonder how...read more
Asana update · March 28, 2018

New for Asana: A Timeline Feature with Gantt Charts

Project management tool Asana just got a handy new feature for Premium members: Gantt charts. The Gantt chart view, which Asana calls Timeline, is a visual and interactive representation of a project and the steps needed to complete it, including details about each step, such as who is responsible for...read more
Vicky Cassidy
Reviewed by Vicky Cassidy
Last updated May 11, 2018

It's easy to spend a solid portion of your work day going back and forth on email, writing messages with progress reports, asking people to take care of this or that, forwarding emails to people left off the chain. Time spent in email is time not spent on real work. Asana is a work-management app that changes the way people collaborate. You can use it as a simple to-do list, or as workflow-management tool, or as project management software. How you choose to implement Asana is up to you. The app lets you and your colleagues track work that needs to get done, see what everyone on the team is assigned to do, view the status of projects or ongoing work at a glance, and communicate with one another. All the information about the work itself is in one place.

Because Asana is highly customizable, you can bend it to fit your team's needs. To start, you set up an organization, the top level grouping. Next, you build teams, so that specific groups of people can focus on the work that's most pertinent to them. From there, each team sets up projects, which can be projects in the traditional sense (work with a set begin date, end date, and deliverable, such as building a house) or ongoing work, such as maintaining a company website. Alternatively, a project might be nothing more than a list, such as ideas your team brainstorms or supplies you need to keep stocked. Asana's flexibility puts few limits on what you can do with projects.

Asana has a wealth of tools and features for managing quite complex projects. For example, you can use Sections to visually break up long lists of tasks and put them into relevant groups. You can also create subtasks within tasks to keep track of work that contains multiple steps. Every task and subtask can have a due date, assignee, followers (people who want alerts about changes and updates made to the task) description, comments, and attached files. You can also track time spent completing a task. All important data and communication about the task appears directly on it, so you never have to track down related information from an email.

In 2018, Asana added Gantt chart views, a handy way see a project that's in progress on a timeline. The app also offers a Board option for managing work using a kanban methodology.

While Asana offers collaborative features for managing work together, you can also create private projects for keeping your own hidden to-do list or other information.

To more easily manage work or projects that recur, you can build templates. For example, if you do the same six tasks every time you sign a new client or always follow a particular workflow when building a house, having templates lets you get to the work itself faster.

Another way Asana shows its flexibility is in how it lets you collaborate with anyone. You can easily create an account that allows everyone with the same email address domain to join, but you can also invite contractors and other collaborators who are not in your organization to participate. With Asana, you can give guests access to entire projects or only specific tasks.

Different views in Asana help you focus on the work you need to see. My Tasks shows all tasks that are assigned to you, breaking down the information into what's due today, what's due this week, and what's due later (Today, Upcoming, Later). A Calendar view provides another way to see tasks by due date. You can see a Calendar of your own tasks or a Team Calendar, showing all tasks assigned with due dates across all team members. Another view, called My Inbox lists new activity on all the tasks assigned to you or that you follow.

A dashboard in Asana automatically tracks the status of each project. It shows a progress chart of completed versus outstanding tasks for whichever project you choose. Project owners can add additional information, such as a brief overview and a status to indicate if the project is on track, at risk or falling behind schedule, or in need of attention.

While Asana offers a free, limited account, organizations can upgrade to a paid account to get the ability to make certain projects and teams private, open up guest access to an unlimited number of individuals, add more dashboard functionality, and centralize user administration and billing. Asana also integrates with a number of third-party apps that extend its capabilities through add-ons.

Asana is available on the web, iOS, and Android. With its flexibility and customization options, it's an excellent productivity tool for teams that need to centralize their work and more easily manage it.

Have any feedback on this overview, or something we should change? Let us know!

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Asana is a collaborative information manager for workspace. It helps you organize people and tasks effectively.