Asana Updates

Asana mention · July 15, 2019

Project Management Software Showdown: Trello vs. Asana

There are dozens of excellent project management apps out there, each with its own unique advantages and disadvantages. Two of the most popular are Asana and Trello, which has many people trying to choose between them. Here, we'll do a deep dive into the offerings of Asana and more
Asana mention · June 27, 2019

Project Management Software Showdown: Monday vs. Asana

To help us manage our daily tasks, deadlines, and projects, we have the luxury of turning to project management software rather than Post-it Notes or endless email threads. The demand for project management tools is high, with heavyweights like Microsoft, Atlassian, and Basecamp often dominating the conversation. But there more
Asana mention · April 5, 2019

The 11 Best To Do List Apps in 2019

To do lists don't need to be complicated—plenty of people use a pen and paper for the job without any problem. And yet a new to do list app seems to come out every day. Why? Because keeping track of your tasks is an intensely personal thing, more
Asana mention · February 28, 2019

The Best Free Project Management Software

Learning how to manage your projects efficiently can mean the difference between profit and loss for your revenue. In fact, it's estimated that 9.9% of every dollar is currently wasted due to poor project performance. That's a sobering stat, especially if your startup or freelance business more
Asana update · January 2, 2019

New for Our Asana Integration: Add Tasks to a Section of a Project

Sections in Asana help you better organize the tasks within your project, allowing you to create categories, workflow stages, priorities, and more. Now Zapier can add tasks to a specific section of a project whenever trigger events happen in the other apps you use most. No need to manually more
Asana update · November 28, 2018

New for Our Asana Integration: Find Tasks by ID or Name

Asana is a crucial part of your task management, so you'll often want to include a specific Asana task as part of your workflow. Now Zapier allows you to find Asana tasks by ID in addition to name, giving you more flexibility in your project management. → Automate your more
Asana update · October 16, 2018

New for Our Asana Integration: Watch for Updated Tasks in Projects

Projects change. Tasks get updated. And when that happens, that often affects the rest of your workflow. Maybe you don't need to do the thing you were planning, or perhaps you now need to do that thing much faster. Either way, you need to know. Zapier's Asana more
Asana mention · September 12, 2018

How a Marketing Engineer at a Real Estate Brokerage Doubles Their Output

"We can accommodate unique client requests that, without Zapier, would have been totally unscalable."John Balladares, Marketing Engineer, Reside Real Estate If you're in business by yourself, you probably have a few tools you rely on that brought you to this point. Maybe it's a customer relationship more
Vicky Cassidy
Written by Vicky CassidyLast updated May 11, 2018

It's easy to spend a solid portion of your work day going back and forth on email, writing messages with progress reports, asking people to take care of this or that, forwarding emails to people left off the chain. Time spent in email is time not spent on real work. Asana is a work-management app that changes the way people collaborate. You can use it as a simple to-do list, or as workflow-management tool, or as project management software. How you choose to implement Asana is up to you. The app lets you and your colleagues track work that needs to get done, see what everyone on the team is assigned to do, view the status of projects or ongoing work at a glance, and communicate with one another. All the information about the work itself is in one place.

Because Asana is highly customizable, you can bend it to fit your team's needs. To start, you set up an organization, the top level grouping. Next, you build teams, so that specific groups of people can focus on the work that's most pertinent to them. From there, each team sets up projects, which can be projects in the traditional sense (work with a set begin date, end date, and deliverable, such as building a house) or ongoing work, such as maintaining a company website. Alternatively, a project might be nothing more than a list, such as ideas your team brainstorms or supplies you need to keep stocked. Asana's flexibility puts few limits on what you can do with projects.

Asana has a wealth of tools and features for managing quite complex projects. For example, you can use Sections to visually break up long lists of tasks and put them into relevant groups. You can also create subtasks within tasks to keep track of work that contains multiple steps. Every task and subtask can have a due date, assignee, followers (people who want alerts about changes and updates made to the task) description, comments, and attached files. You can also track time spent completing a task. All important data and communication about the task appears directly on it, so you never have to track down related information from an email.

In 2018, Asana added Gantt chart views, a handy way see a project that's in progress on a timeline. The app also offers a Board option for managing work using a kanban methodology.

While Asana offers collaborative features for managing work together, you can also create private projects for keeping your own hidden to-do list or other information.

To more easily manage work or projects that recur, you can build templates. For example, if you do the same six tasks every time you sign a new client or always follow a particular workflow when building a house, having templates lets you get to the work itself faster.

Another way Asana shows its flexibility is in how it lets you collaborate with anyone. You can easily create an account that allows everyone with the same email address domain to join, but you can also invite contractors and other collaborators who are not in your organization to participate. With Asana, you can give guests access to entire projects or only specific tasks.

Different views in Asana help you focus on the work you need to see. My Tasks shows all tasks that are assigned to you, breaking down the information into what's due today, what's due this week, and what's due later (Today, Upcoming, Later). A Calendar view provides another way to see tasks by due date. You can see a Calendar of your own tasks or a Team Calendar, showing all tasks assigned with due dates across all team members. Another view, called My Inbox lists new activity on all the tasks assigned to you or that you follow.

A dashboard in Asana automatically tracks the status of each project. It shows a progress chart of completed versus outstanding tasks for whichever project you choose. Project owners can add additional information, such as a brief overview and a status to indicate if the project is on track, at risk or falling behind schedule, or in need of attention.

While Asana offers a free, limited account, organizations can upgrade to a paid account to get the ability to make certain projects and teams private, open up guest access to an unlimited number of individuals, add more dashboard functionality, and centralize user administration and billing. Asana also integrates with a number of third-party apps that extend its capabilities through add-ons.

Asana is available on the web, iOS, and Android. With its flexibility and customization options, it's an excellent productivity tool for teams that need to centralize their work and more easily manage it.

Have any feedback on this overview, or something we should change? Let us know!

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