Active Collab

Active Collab Updates

Active Collab mention · September 17, 2018

The 10 Best Time Tracker Apps in 2019

People who track time spent working often do so because they need to create invoices for clients and get paid. Others track their time to have an accounting of how long different tasks take or to make sure that a flat-rate project doesn't cost more money to complete than...read more
Active Collab mention · May 12, 2016

How to Create Effective Document Templates

Every week brings new projects, emails, documents, and task lists. How much of that is completely different from the work you've done before? Odds are, not much. Many of our day-to-day tasks are variations on something we've done hundreds of times before. Don't reinvent the wheel every...read more
Active Collab update · November 11, 2013

Project Management Tool activeCollab Now Connects to 250+ Apps

With the benefit of working in a tool that puts all facets of project management, including invoicing and client collaboration, in one place, activeCollab users will be delighted to learn they can now extend the app’s functionality to more than 250 other web services. activeCollab, a project management and...read more
Matthew Guay
Written by Matthew GuayLast updated July 27, 2015

There are great time tracking apps, tools that can simplify your invoicing, dozens of ways to help your team communicate, and more project management systems than you can possibly choose between. You can pick a great app for each thing, tie them all together with integrations, and get your work done. Or, you can simplify your team work by picking one tool that can manage everything your team's working on.

Active Collab aims to simplify your work with one place to manage everything you're working on: tasks, time sheets, invoices, documents, communications, and more. And with its recent redesign complete with background images from Unsplash, it aims to do all of that in a stylish app you'll want to use.

It all starts with projects, the primary focus in Active Collab. Setup projects for everything you're working on, and choose whether they're internal projects or client work you'll be billing for. For the latter projects, you can set a budget, add job types and rates, share your project with clients, and choose if they can see time entries or not. Active Collab has integrated time tracking app, so you can log time on tasks and get a report about time spent across your projects.

Once your projects are in place, it's time to list your tasks. You can just type them out quickly and tap your Return key to save them, or you can assign them to team members, add detailed notes, and set due dates. Active Collab's task interface is much like a to-do list app—you can drag-and-drop tasks between lists in a project, see all of your assigned and upcoming tasks on your personal My Work list, and view what everyone's working on from the calendar view.

Then, instead of centralizing all communications in one place, Active Collab has discussions in each project. You can comment, mention team members with an @sign, and keep up with the discussions via your My Work list. Instead of opening Google Docs to collaborate on documents and other text elements of your project, Active Collab's Notes section in each project gives you a place to work together on text. There's also a spot for files, expense tracking, and a detailed activity log in each project, to keep everything in one place.

When your projects are done, the Invoices tab is where you'll go to get paid for your work. You can make new invoices for anything—perfect for one-off payments—or turn your time slips and expenses from projects into detailed invoices. Your clients can then pay you via credit card or PayPal, right from your Active Collab invoice.

With so many features, you'll have a lot going on in your Active Collab account all the time. But it's easy enough to keep from getting overwhelmed, since nearly everything you'll need to see and work on will show up in your My Work page. For everything else, you can turn to Active Collab's reports, where you'll find automated reports on uninvoiced time and expenses, overdue tasks, projects budgets versus their real cost, and more. Each report can be customized based on the project, user, and more, for a quick reference of the info you need.

If you're looking for a way to keep your team's projects, time tracking, invoicing and more all under the same roof, Active Collab is a streamlined option that does a quite good job keeping everything simple. It can even run on your own servers if you want, a great option for internal project management for larger teams.

Have any feedback on this overview, or something we should change? Let us know!

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Active Collab is a popular, all-in-one tool for project management, team collaboration and billing. Available both in cloud and self hosted versions.