Automate Wix with Zapier to supercharge your business
By Wren Noble Ā· May 23, 2025
Sometimes you just want things to be easyāand that's especially true when building your website.
Fortunately, when it comes to Wix, easy doesn't mean a lack of features or low frills. The Swiss Army knife of website creation, Wix offers customizable templates, drag-and-drop features, and nifty widgetsāall without having to write code.
The potential snag? Connecting Wix with all the other tools you use to run your business. From forms to emails, spreadsheets to CRMsānot to mention team and customer communication spread across different toolsāthere's nothing easy about manually managing data across so many apps.
Fortunately, you can use ZapsāZapier's automated workflowsāto easily connect your business-critical tools. Here's how.
New to Zapier? It's workflow automation software that lets you focus on what matters. Combine user interfaces, data tables, and logic with thousands of apps to build and automate anything you can imagine. Sign up for free to use this app, and thousands more, with Zapier.
To get started with a Zap templateāwhat we call our pre-made workflowsājust click on the button. It only takes a few minutes to set up. You can read more about setting up Zaps here.
Add site subscribers to your mailing list
Websites are a powerful lead-generating tool. To capitalize on those leads, though, you need to get their contact info from your forms into your email marketing tool.
With automation, you can instantly add a subscriber to your mailing lists as soon as a new Wix form is submitted. Rather than manually adding batches of subscribers by handāwhich is slow and prone to user errorāautomation is instant. That means your new subscribers will start getting your email campaigns immediately, catching their interest while it's still fresh.
This one automation can save you a lot of time, especially if your site is generating a lot of subscriptions. Spend less time managing prospect data by hand and more time on growing your business.
Add or update Mailchimp subscribers when a new Wix Form is submitted
Keep your subscribers up to date and your outreach on target without slowing down for manual data entry. This integration saves you from the usual copy-and-paste chore of subscriber creation by automatically adding a subscriber to your Mailchimp account as soon as a new Wix Form is submitted.
Streamline your contact management process with this efficient workflow. Whenever a new form submission is received in Wix, a corresponding contact will be created or updated in ActiveCampaign. This saves you from manually transferring data, ensuring your contact information stays accurate and up-to-date. Upgrade your efficiency and keep your focus where it's needed most.
Get a handle on your follow-up marketing and communications without slowing down for manual updates. Once this integration is in place, it automatically generates a new Flodesk subscriber, or updates an existing subscriber, as soon as a new Wix Form is submitted.
Streamline your contact management with this workflow. When a new form is filled in on your Wix site, it will result in a new contact being created in your GetResponse account. Ideal for businesses looking to optimize their communication process, this workflow saves you time by eliminating the need for manual data entry and allows you to focus on building relationships with your contacts.
Streamline your contact management process with this seamless workflow. Whenever a new form is filled out on Wix, the contact details will be updated or added in the Brevo system. This automated process not only saves time and effort, but also ensures your marketing efforts are always targeted towards updated information. Stay organized and target-oriented with this easy-to-use system.
Keep your MailerLite subscribers list up-to-date effortlessly. Whenever a specific event happens in your Wix app, this workflow will create or update your MailerLite subscribers without any manual intervention. This will help to ensure your contacts are always current, allowing for more effective and efficient email marketing campaigns.
Pro tip: Before adding new subscribers to your mailing list, you can use Formatter by Zapier to standardize names (like capitalizing "john smith" to "John Smith") or reformat phone numbers and email addresses. Clean data means better personalization and higher deliverability.
Create a spreadsheet backup of important Wix form data
Wix is a website builder, not a databaseāso when your site starts collecting important data like form submissions, event registrations, or chat transcripts, it's smart to store that information somewhere more flexible. With a spreadsheet or database, you can:
Keep a running log of contact form submissions, including names, emails, and message content.
Track signups for upcoming events to monitor attendance and follow up afterward.
Archive customer service chats so your team can review conversations or identify common questions.
Plus, spreadsheets offer powerful sorting, filtering, and sharing options. With automation, you can automatically send Wix data to your spreadsheet the moment it's createdāso nothing slips through the cracks, and no one has to copy and paste manually.
Add rows to Google Sheets spreadsheets when a new Wix Form is submitted
This integration automatically adds a new row to a specified Google Sheets spreadsheet as soon as a new Wix Form is submitted. Skip the hassle of managing your spreadsheet layout by hand.
Stay organized and efficient with this workflow that links Wix Forms to Airtable. Whenever a new Form is submitted on your Wix site, this setup will immediately create a new record in Airtable. It's an ideal way to ensure all your entries are stored in one, easy-to-manage location, improving your data management and freeing up more of your time to focus on other tasks.
Keep a clean record of your Wix eCommerce transactions with this simple yet powerful workflow. Once set up, this automation will diligently capture and organize your Wix store transactions directly into a Google Sheets spreadsheet row. With this solution, managing your online sales becomes easier and efficient, leaving you more time to scale your business.
When you receive a filled form in your Wix app, it's crucial to have that data organized in a spreadsheet for easy access. With this automation, every time a form is filled on Wix, multiple rows of data will be created in your Google Sheets. It allows you to effortlessly keep track of your forms entries, and lets you save time on manual data entry.
Effortlessly stay updated on every event happening within your Wix site with this handy automation. Once set up, this workflow springs into action whenever a new event takes place in Wix, capturing every detail and instantly saving it into a new row in your Google Sheets spreadsheet. Keep track of your website activity without having to manually record data, giving you more time to focus on growing your online presence.
Of course, the best spreadsheets contain a wealth of information while still being skimmable. You can add an AI by Zapier step to automatically analyze submissionsāfor example, summarizing long messages or extracting key topics from chat transcriptsāand send that enriched data into your spreadsheet instead of the entire wall of text.
Send notifications for important website activity
When something important happens on your Wix site, you want to know about it. Setting up automated notifications to yourself or relevant team members is an easy way to keep up to date.
Notifications can be integrated with whatever communication tool you use most often. If you're working with a contractor or rely on an email inbox, send notifications to Gmail. If your whole team needs to watch the site, post a message to a dedicated Slack channel. If it's really time-sensitive, send a text.
You can also use these same types of automated notifications to connect with your customers. You can acknowledge receipt of a form or send them their first outreach message via email or SMS.
With automated notifications, important info comes right to you when it happens, giving you faster reaction time and peace of mind.
Streamline your workload by connecting Wix and Gmail. With this efficient workflow, each time a form event takes place in Wix, an email is immediately sent from your Gmail account. This automation eliminates the necessity for individual notifications, enhancing your response speed and fostering better engagement with your audience or customers. Experience hassle-free and effective communication between Wix and Gmail.
When a form is submitted on your Wix website, this workflow instantly sends a message via WhatsApp Notifications. It's a seamless solution that saves time and ensures immediate response to your users. Great for businesses that value prompt communication with their audience, enhancing user engagement and satisfaction.
Stay responsive to your form submissions in Wix with this seamless workflow. When a new form is submitted within your Wix site, an outbound email is immediately sent through the Email by Zapier app. This automation allows you to promptly react to every submission, making your customers and visitors feel heard and appreciated. Take control of your engagements, and ensure that every form submission is recognized.
Stay on top of your booking management with this efficient workflow. When a new booking is created in Wix, an email is immediately sent via Gmail, keeping you informed in real-time. This shortens response times and streamlines your booking and communication process.
Automate your communication process with this workflow. When a form is submitted to your Wix site, an SMS will be instantly sent through the SMS by Zapier app. This automation saves you time by eliminating manual data transfer between these platforms and allows you to promptly respond to user actions. Improve your business efficiency by streamlining notification tasks.
Of course, not every form submission or website activity needs an alert. You can use a filter step to only trigger notifications for activity matching your specifications. Or, avoid spamming your inbox or Slack channels by adding a digest step that compiles the day's or week's notifications into one concise message.
Add leads to your CRM
Websites are incredibly useful for collecting valuable contact informationāthe kind you can use to drive sales and grow your business. Automation ensures you never miss a sale by having missing or incorrect contact info.
Use these automated workflows to instantly transfer newly collected lead data from your website into your CRM. You can create a new contact, add detailed information for them, or even update existing contacts.
Depending on how you're using those contacts, you can send them to an email marketing subscribers list, register them for an event, or add them as sales leads.
Trigger Wix action and create or update contacts in ActiveCampaign
Elevate your customer engagement with this streamlined workflow. As a certain event takes place in your Wix app, this integration seamlessly updates your ActiveCampaign contact list. This process enhances your contact management and rids of manual updates, freeing your schedule to focus more on cultivating stronger customer relationships.
Simplify your contact management process with this smart integration. When a specific event occurs within the Wix platform, this workflow seamlessly updates your HubSpot contact list. Save time and keep all your crucial contact information up to date, allowing you to focus more on building relationships and less on manual data entry.
Create new contacts in your HubSpot account simply and efficiently with this integration. Set it up to automatically generate a new contact as soon as a new Wix Form is submitted.
Capture and organize your Wix form entries efficiently with this automation. This workflow springs into action the moment a form is filled on Wix, creating a new record in Salesforce for every form entry. Now, you can effortlessly manage data without having to transfer information manually, saving you time and minimizing errors. No more stress over lost or overlooked entries, stay organized and foster better customer relationships with this seamless workflow.
Boost your email marketing efforts seamlessly by connecting your Wix Forms to Klaviyo. With this workflow, whenever a new form is filled in Wix, the details are instantly added to your Klaviyo subscriber list, eliminating the need for manual data entry. Streamline your process, engage your audience promptly, and effectively manage your email campaigns.
Pro tip: Use a Code by Zapier step to score leads based on their form data (like company size, budget, and industry). From there, you can use a path step's conditional logic to send high-scoring leads to a priority pipeline in your CRM, and the rest to a nurture campaign in your email marketing tool.
Create follow-up tasks for you and your team
Managing a website is usually a team effort. Manually assigning website-related tasks might work if you have a team of only a few peopleābut if you're managing a high volume of tasks or a lot of stakeholders, passing the baton manually doesn't work. Details will slip through the cracks, and work won't get done as efficiently and quickly as you need to scale your business.
Organize that work more effectively by automatically connecting Wix to your preferred project management or task-tracker app. Automated workflows instantly pass on tasks to the right person with the right information, every time. That way, when someone receives a task on their list, they already have the data they need to get it done easily.
Create items in monday.com when new Wix forms are submitted
Track and manage leads effortlessly with this Zap. Once it's active, this Zap will automatically create an item in monday.com whenever a new Wix form is submitted.
Here's your description: Manage your bookings and projects together with ease. When a new booking occurs in Wix, this workflow instantly creates a card in Trello. This seamless integration helps you stay organized, ensuring all details are accounted for and tasks are prioritized correctly. Perfect for event planners, service providers, or anyone juggling multiple bookings.
Turn form responses on Wix into actionable steps in ClickUp with this handy automation. Whenever a form in Wix is filled out, a task will be set up in ClickUp, making it easy for you to keep track of inquiries, feedback, or any other form data. Say goodbye to the days of manual entry and spend less time managing your information.
Easily manage your database in Notion when new form submissions are made on Wix. This workflow bridges the gap between Wix and Notion, streamlining your workflow by ensuring every new Wix form submission gets promptly added as a new item in your Notion database. Enhance efficiency and keep your data up-to-date, all in real-time.
Pro tip: A multi-step Zap lets you do more than just create a taskāyou can prep your team with everything they need. You might use ChatGPT to summarize a customer message or extract next steps, then include that in the task description so your team doesn't need to read through raw text.
Or, have AI assign a tag from a pre-set list of optionsāand then use Paths by Zapier to route submissions to the right task list or team member based on those keywords. For example, maybe "billing issue" goes to Finance while "event inquiry" goes to Sales.
And this is just the start of what you can do with Wix and Zapier. What will you automate first?
