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5 ways recruiters can start automating their work

By Tyler Robertson · April 28, 2021
A man shakes hands with a woman across a table. A second woman sits next to the man.

As a recruiter, you're already great at making sure your company hires the best people for each role. You're an expert at reaching people, keeping things organized, and setting your team and your new candidates up for success. With automation, you can take those skills to the next level by removing the busywork that takes up precious time, like sharing content across multiple platforms, uploading files, or managing leads.

Zapier helps take care of the menial tasks in your day by taking data from one app to another, eliminating work you'd otherwise have to do manually. The pre-made Zaps (our word for automated workflows) below can help give you recruiting superpowers, and help you build the best team possible for your company.

You'll need a Zapier account to use the workflows in this piece. If you don't have an account yet, it's free to get started.

Send new applicants a personalized message

When we talk about sending messages automatically, one of the first worries that comes up is always "won't it sound like a robot?" And the answer is "no," provided you customize your message to match the person. Using a Zap, you can take in new applicants, and send each one a personalized email using Zapier's ability to take information from one app and use it in the next.

Send email via Gmail for new Google Forms submissions

  • Google Forms logo
  • Gmail logo
Google Forms + Gmail
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    When someone fills out your form or takes your survey, follow up with them via email is a huge part of that process. If someone takes the time to give you information, you'll want to take the same time to thank them or ask more questions. Automate this process with the help of Zapier, and have that first follow up email go out all on it's own.

    Send a Confirmation Email to New Workable Applicants

    • Workable logo
    • Gmail logo
    Workable + Gmail
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      Need to send a quick custom confirmation email to new applicants for Workable? This Workable Gmail integration lets you automatically send an email to new applicants for Workable positions.

      Share job openings across social media

      When you're hiring for a new role, you'll often want to cast as wide a net as possible, which means sharing your job openings on social media. This can be time-consuming not only because you have to log in to multiple sites and post similar content on each, but you have to make adjustments for image size, or how many characters you can type. Let us take care of the heavy lifting for you, and post job openings right from your recruitment tool to social media when they go live.

      Share new BrightMove jobs to LinkedIn

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      • LinkedIn logo
      BrightMove + LinkedIn
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        Do you want to list your newly created jobs in BrightMove on LinkedIn? Would you like to have your new jobs posted to LinkedIn automatically? Let this Zapier integration do the posting for you. This integration will share a newly created job in BrightMove to your LinkedIn account with a link to your job listing on your company career portal in BrightMove.

        Depending on how many platforms you post to, this may require multiple Zaps. Check out how Erik of Real Life Investor Couple uses Zapier to post to Facebook, Twitter, and more.

        Save high-quality candidates to a spreadsheet

        Sometimes, you might have a great candidate, but not a great role to put them in yet. Don't risk letting good talent go to waste, and use this Zap to quickly save their information to a spreadsheet so you can match them up quickly when the right opportunity comes around.

        Push new URLs to rows in Google Sheets

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        • Google Sheets logo
        Zapier Chrome extension + Google Sheets
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          Quickly log things you find online to a Google Sheets spreadsheet with this Zapier integration. Using the Zapier Chrome extension, you can click a button in Chrome, enter text, and Zapier will automatically log it to your spreadsheet.

          Log new Airtable records using a Google Chrome extension

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          • Airtable logo
          Zapier Chrome extension + Airtable
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            Add records to Airtable from anywhere on the web. With the Zapier Chrome extension, you're just a click away from piping data into your base. Hit the Zapier icon in the Chrome menu bar, paste in some text, and we'll automatically send it to Airtable for safe-keeping. Now you can keep track of articles you want to read, prospects to reach out to, or sites that pique your interest with the push of a button.

            The new push with fields trigger allows you to enter custom information with every URL you save. For candidates, it could be adding skills or experience that make them stand out or the type of role you think they'd be great for.

            Save important tasks to a to-do list

            You never know when you're going to run into your next high-priority item, and switching between your current task and your to-do list to write something down can quickly become distracting. Like cameras, the best to-do list is the one you have with you. With Zapier, you can easily create tasks from just about anywhere.

            Track Greenhouse candidate applications as Trello cards

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            • Trello logo
            Greenhouse + Trello
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              Project manage your recruiting by connecting Greenhouse to Trello. Turn on this integration to automatically track Greenhouse candidate applications as Trello cards.

              Add new starred emails to Todoist as tasks [Business Gmail Accounts Only]

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              • Todoist logo
              Gmail + Todoist
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                If you find yourself using your inbox as a to-do list, there's a better way. With the help of this Zap, any time you star an email in Gmail, it will automatically create a to-do item for you in Todoist.

                Create Trello tasks from new Workable candidates

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                • Trello logo
                Workable + Trello
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                  Workable is great for streamlining your hiring process but you may need to notify a wider team or project of new job candidates. If your using Trello boards for internal communication, you can use Zapier to integrate the two.

                  Automatically save resumes where you need them

                  If you receive resumes or portfolios by email, going back later to find them can be a hassle. This Zap automatically uploads attachments to Google Drive, making them easier to find when you need them.

                  Save new Gmail attachments to Google Drive

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                  • Filter by Zapier logo
                  • Google Drive logo
                  Gmail + Filter by Zapier + Google Drive
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                    It can be difficult to track down files attached to emails. Zapier can simplify your email and file management by automatically saving your email attachments to Google Drive for safekeeping. Whenever you get a new email in Gmail with an attachment, this Zap will save it to the Google Drive folder you want - just be sure to pick one when setting this up, otherwise we'll add the file to the root of your Drive. Get a step-by-step walkthrough in our

                    Add Google Sheets rows for new CandidateZip-parsed resume attachments in Gmail

                    • Gmail logo
                    • CandidateZip Resume/Job Parser logo
                    • Google Sheets logo
                    Gmail + CandidateZip Resume/Job Parser + Google Sheets
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                      Evaluating resume information on a shared spreadsheet is a great way to compare applicants. However, manually entering information from received resumes into a spreadsheet can take up valuable time. Once set up, this integration will automatically parse resume information via CandidateZip from a new Gmail attachment and add the information to a Google Sheets spreadsheet.

                      Add Google Sheets rows for CandidateZip new parsed Dropbox resume files

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                      • CandidateZip Resume/Job Parser logo
                      • Google Sheets logo
                      Dropbox + CandidateZip Resume/Job Parser + Google Sheets
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                        Dropbox is a great way to keep track of your inbound resumes files. However, it can be tough to evaluate candidates using their interface. This integration will automatically parse the resumes from Dropbox and add the information as new rows in Google Sheets. That way, you can evaluate all of your candidates in an easy-to-read spreadsheet.

                        Create Zoho Recruit candidates for new CandidateZip-parsed Gmail resume attachments

                        • Gmail logo
                        • CandidateZip Resume/Job Parser logo
                        • Zoho Recruit logo
                        Gmail + CandidateZip Resume/Job Parser + Zoho Recruit
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                          Using Applicant Tracking Software (ATS) has many benefits when it comes to managing candidates in the recruitment process. If you're using Gmail to manage your inbound resumes, this integration will help you save precious time by adding candidates to your ATS automatically. Once configured, Zapier will automatically grab resumes attached to Gmail emails, parse them via CandidateZip, and add them to Zoho Recruit.

                          Going above and beyond

                          These are the five ways we think every recruiter should use Zapier to make their job easier. But this is just the start of what automation can do for you. Learn how it can help you take control of your meetings, save money, and even run your business.

                          Happy automating!

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