Pretty quickly after I started working remotely, I realized two things:
Email is vital to my work
I hate checking my email
We've all had that moment of inbox dread: It's the start of your day, you've made a fresh cup of coffee, and you open up your email only to find yourself face-to-face with an inescapable jungle of impending deadlines, missed replies, and menial tasks that you keep putting off.
While some of those emails require a response, chances are a lot of them don't: Appointment reminders, notifications about new tasks or leads, documents to save for later, and so on. Luckily, there's a robot ready and waiting to take care of those for you. Using Zapier and an email parser app, you can automate the repetitive tasks that pop up in your emails and make your inbox a little more bearable.
What's an email parser?
Apps like Mailparser, Parseur, Parserr, and our in-house Email Parser by Zapier are designed to look at the content of emails and pull out just the essential bits. Using automated workflows we call Zaps, you can use those apps to kick off actions that process those emails for you, so you can stop having to sift through your inbox, and focus on the replies that matter most.
Below are some of the most popular ways to use parsed email data with Zapier. Just click the button next to one of the templates, and we'll walk you through the steps to start automating your emails right away.
You'll need a Zapier account to use the workflows in this piece. If you don't have an account yet, it's free to get started.
Save your parsed email data to a spreadsheet
One of the easiest ways to use your email data is to save it to a spreadsheet. There, you can sort and filter the data or easily import it into another app. Zapier can automatically save information from your email to a spreadsheet or database so you have an archive of everything you need in one place.
Store new parsed emails in Google Sheets rows
Email Parser by Zapier + Google Sheets
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Keep track of every email you send to the Zapier Email Parser by letting Zapier save that data to Google Sheets. For each email your Parser mailbox receives, this Zap will automatically send the extracted information as an added row in your specified Google Sheets spreadsheet.
Add new document data parsed by Parseur to Microsoft Excel rows
Parseur + Microsoft Excel
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Your business receives data via email every day—data you need to track in your Excel spreadsheets. Stop manually copying and pasting this email data and automate! Add your important emails to Parseur to extract the data, then this Zapier integration can automatically add that to an Excel row.
Save newly-parsed emails in Airtable
Email Parser by Zapier + Airtable
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Instead of spending endless amounts of time copying and pasting data from emails into your records, use this integration. Once it's active, each time you forward a new email to your email parser account, Zapier will automatically extract data and create a new record in Airtable.
Add Smartsheet rows from emails parsed by mailparser.io
Mailparser + Smartsheet
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Collate any type of data in Smartsheet by setting up an email template in mailparser.io, and connecting it to Zapier. Set up a structured email and parsing rules, and Zapier can then automatically create Smartsheet rows from the emails as they are received.
Get notified about parsed emails
Sometimes, the worst part about emails is that you'd rather use a different app to read them. Want to get a simple version of emails sent to you as SMS messages? Or perhaps you'd rather get another email with just the important text, or notify your team in Slack or Microsoft Teams. Either way, you can do this automatically.
Send Twilio SMS for new Zapier Email Parser emails
Email Parser by Zapier + Twilio
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Need to trigger an SMS based on data in template emails? Use this Email Parser Twilio integration to automatically parse template emails and trigger an SMS based on the data in those emails.
Send webhooks from new documents processed by Parseur
Parseur + Webhooks by Zapier
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Quickly send data from emails and PDFs to your own custom web apps with Parseur and this Zapier integration. Whenever a document with specific data comes in, Parseur will automatically parse it and send it to your application in real time via a POST with a Zapier webhook step.
Get new Mailparser.io parsed emails in Slack
Mailparser + Slack
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There may be many instances when you want to extract information from emails, and Mailparser.io is perfect for that. But what about sending that information to the rest of your team in your communication tool? Connecting Mailparser.io and Slack together via Zapier can help keep all of your team on the same page.
Send email notifications of mailparser.io emails
Mailparser + Email by Zapier
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Use Zapier's Email integration to automatically receive notifications of emails to a mailparser.io mailbox. Zapier can monitor your mailparser.io mailbox and generate notifications when emails are received. Whenever a new email comes in, Zapier will send you an email with just the info you want—or it can email the person who sent the original message with followup data based on what mailparser.io found.
Create calendar events from parsed emails
Do you get email reminders about important events, like doctor appointments, meetings with clients, or upcoming live shows? Let an email parser save those to your calendar automatically, so you always know where you're going next.
Create Google Calendar detailed events from Zapier Email Parser emails
Email Parser by Zapier + Google Calendar
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Do you recieve emails with events that need to go on your calendar? Use this Email Pasers to Google Calendar integration to automatically parse template emails and turn them into Google Calendar events automatically.
Create Google Calendar events from emails parsed by mailparser.io
Mailparser + Google Calendar
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Use structured email to automatically create detailed events in your Google Calendar. Once you set up a structured email and parsing rules, Zapier can use the data to automatically create new detailed events in your Google Calendar automatically whenever new emails are received.
Create events in Office 365 Calendar from new email data parsed by Parseur
Parseur + Microsoft Office 365
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Keeping your Office 365 calendar up-to-date is essential to your day-to-day work. But it can be cumbersome when appointments come in via email. Stop manually adding event to your calendar! Instead, send your appointment emails to Parseur to extract the event info, then this Zapier integration can automatically add that new event to your Office 365 Calendar.
Add new subscribers to an email list
When someone contacts your company, you could settle for using automation to copy their email address to a list, and call it a day. But you'd miss a lot of important information in the process. An email parser can help fill in the blanks, copying all of their contact info before adding them as a new subscriber. In addition to their email address, you could parse names, phone numbers, and job titles.
Create New Mailchimp Subscriber from Mailparser Processed Email
Mailparser + Mailchimp
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Mailparser can pull important data out of your emails, but what do you do with that data? Use this zap to create Mailchimp subscribers from your Mailparser emails, including setting up custom fields (advanced options) in your Mailchimp lists.
Create SendInBlue subscribers from Parseur parsed email data
Parseur + Brevo
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Tired of manually adding new subscribers to SendInBlue from your various email channels? Stop copy and pasting and automate with Parseur and Zapier! Parseur can extract that data out of your emails, then this Zapier integration can automatically add those new contacts to SendInBlue.
Create MailerLite subscribers from new parsed emails
Email Parser by Zapier + MailerLite Classic
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Turn your parsed emails into CRM leads with this integration. When active, it uses data extracted from emails via Email Parser to create subscribers on MailerLite. Each time data fitting the template you created shows up in your inbox, we add a new contact to your CRM software.
Create CRM contacts and leads from emails
Whether you're parsing messages from your contact forms or order receipts from an eCommerce store, save your email data to a CRM to keep contact and customer records as up-to-date as possible.
Create or update HubSpot CRM contacts from parsed emails
Email Parser by Zapier + HubSpot
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Rather than manually pulling out information from incoming emails, such as notifications for new form entries, use this Zapier integration to automatically add the important items to HubSpot CRM. The free Zapier Email Parser allows you to set up a template that'll extract contact details, such as email, name and phone, from emails, then automatically import them into HubSpot CRM.
Create Pipedrive deals from new emails parsed by mailparser.io
Mailparser + Pipedrive
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Let your sales team create new Pipedrive deals on the go by emailing details to a mailparser.io mailbox. Set up a structured email and parsing rules, and Zapier can use the data from the parsed emails to automatically create new Pipedrive deals as the emails are received.
Create Salesforce leads from new emails processed by Parseur
Parseur + Salesforce
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Does your businesses receive lead information via email that you have to manually copy and paste into Salesforce? Get off this hamster wheel, and take your lead automation to the next level! Parseur can copy the info you need out of your email—and then this Zapier integration can add it to Salesforce for you.
Add contacts from parsed emails to Agile CRM
Mailparser + Agile CRM
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Importing contacts to your CRM by hand takes time that's better spent on other things. Use this automation to sync your contacts automatically. After you set it up, your contacts parsed via Mailparser.io emails will be automatically added to Agile CRM as contacts. Or, if that contact already exists, their info will be updated.
Start projects and tasks with parsed emails
Don't let work pile up in your inbox. Parse the emails, and let Zapier turn those messages into tasks and projects you'll complete. This is especially useful if your team uses email to assign tasks or projects, or if that's a primary way you discuss new work with clients.
Create Trello cards from new Zapier Email Parser emails
Email Parser by Zapier + Trello
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Automate your task management workflow by dynamically creating new Trello cards from new emails that are parsed by your custom Zapier Email Parser mailbox. After you set up this integration, every time a Zapier Email Parser mailbox receives a new email, a new Trello card is created.
Create Zendesk tickets from emails parsed by mailparser.io
Mailparser + Zendesk
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Want to pull the most important data out of support emails before you send them to your help desk? Set up a mailparser.io mailbox and parsing rules for your emails, and Zapier can use the data to create Zendesk tickets when they are received. That'll help your team focus on the most important parts of your tickets, and help your customers faster.
Email's the default way for most apps to send notifications and other info—and can be the best way to automate apps that don't have their integrations. With an email parser and Zapier workflows, your inbox can get your most important emails working for you as soon as they come in—no more copying and pasting from your inbox.
Make your inbox work for you
Want to make your inbox even more productive? Here are some great Zapier guides to help:
