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The 7 best Gmail add-ons and extensions in 2025

By Jessica Lau · May 14, 2025
Gmail logo, which looks like a multi-colored 'M.'

Unless you're my one friend from grade school who still has a Hotmail account, you probably use Gmail. And it's not hard to understand why. It's visually pleasing, easy to use, and won't make your friends question your life choices. 

And yet there's a lot that Gmail can't do—at least not out of the box. 

Gmail add-ons and extensions extend the functionality of your inbox, making it easier to actually get work done. I tested a bunch of the internet's favorites to see how they stacked up. Here, I'll walk you through my choices for the seven best Gmail add-ons and extensions to help boost your productivity. 

Note: I focused on Gmail add-ons and extensions that improve individual productivity and offer free plans. If an app you already use has a Gmail add-on or extension, it's probably worth trying out.

Table of contents:

Gmail add-ons vs. Gmail extensions 

Gmail add-ons and Gmail extensions are similar in that they extend the capabilities of Gmail. But how they're installed differs: add-ons are installed directly to your Google Workplace app, while extensions are added to your browser. 

Note: Before you give any apps permission to access your account, be "politely paranoid." If something feels "off" about the app, listen to your gut. Don't feel compelled to install it just because you're afraid of looking paranoid or low-tech. 

The best Gmail add-ons and extensions 

App name

Type

Best for

Trello for Gmail

Add-on

Quickly turning emails into Trello tasks

Asana for Gmail

Add-on

Creating and managing Asana tasks directly from Gmail

Zoom for Gmail

Add-on

Scheduling or starting Zoom meetings without leaving Gmail

Mail Tracker for Gmail

Add-on

Tracking when and how often your emails are opened

Inbox When Ready for Gmail

Extension

Minimizing distractions and limiting inbox time

Checker Plus for Gmail

Extension

Managing multiple Gmail accounts from your browser

Sortd for Gmail

Extension

Turning your Gmail inbox into a Kanban-style task board

The best Gmail add-ons for project management

Want to quickly send the contents of an email over to your project management app? Try these Gmail add-ons. 

Trello for Gmail 

Trello for Gmail lets you easily transform an email into a Trello task without leaving your inbox.

With the Trello add-on expanded in the Gmail side panel, open an email, and its contents will automatically appear in the relevant card fields. For example, the email subject line will be used as the default card name, and the body of the email will be added to the card description. Edit the card details as needed, and then click Add

Trello for Gmail add-on in Gmail.

The task will immediately appear in your designated Trello board. 

Trello card populated with details from a Gmail email.

Zapier's Trello integration also lets you turn emails into Trello cards. But it goes well beyond that. You can connect Trello with thousands of other apps so you can automatically do things like create Trello tasks from calendar events and Slack messages. Learn more about how to automate Trello, or get started with one of these pre-made templates.

Create Trello cards from new starred Gmail emails [Business Gmail Accounts Only]

  • Gmail logo
  • Trello logo
Gmail + Trello
More details
    If you're constantly adding cards to Trello for new tasks in your inbox, use this Gmail Trello integration to cut down the steps. Once this integration is in place, simply star an email in your Gmail inbox and a new Trello card is created automatically.

    Send or receive Gmail emails for new Trello activity

    • Trello logo
    • Gmail logo
    Trello + Gmail
    More details
      This integration lets you keep everyone on the team—even those not on Trello—up to the minute on developments in your boards. Easily ensure that no information falls through the cracks by watching for activity and sending an email every time there's anything new.

      Zapier is the most connected AI orchestration platform—integrating with thousands of apps from partners like Google, Salesforce, and Microsoft. Use interfaces, data tables, and logic to build secure, automated, AI-powered systems for your business-critical workflows across your organization's technology stack. Learn more.

      Asana for Gmail

      Asana for Gmail allows you to turn emails into Asana tasks in the same way Trello for Gmail does—it just requires one extra step. 

      Open the email you want to transform into a task, along with the Asana add-on in the side panel. Click Create new task. Unlike Trello, Asana doesn't automatically pull in the contents of your email into the task description so you'll need to update it manually. Then click Create task

      Asana for Gmail add-on in Gmail.

      What sets this add-on apart from others is that it has more functionality than just creating a task card. You can browse your Asana tasks, post comments, and mark tasks as complete right from Gmail. 

      And when you connect Asana with Zapier, you can automate the email-to-task process. You can even have a roundup of new Asana tasks sent to your inbox on a daily, weekly, or monthly basis. Learn more about how to automate Asana, or get started with one of these pre-made templates. 

      Create Asana tasks for labeled Gmail emails [Business Gmail Accounts Only]

      • Gmail logo
      • Asana logo
      Gmail + Asana
      More details
        Want to add emails directly into your to do list? Use this automation and when you add a label to an email in Gmail, Zapier will create a new task in Asana. Save yourself a step and turn emails directly into tasks.

        Get a digest of new Asana tasks sent to your Gmail every day, week, or month

        • Asana logo
        • Gmail logo
        Asana + Gmail
        More details
          Seeing your to-do list in one place can help you plan out your schedule. With this workflow, you can have new tasks sent to you via Gmail on a daily, weekly, or monthly basis. Whenever a new task in is added to a project in Asana, Zapier appends it to a digest. Then, on a schedule you set, Zapier will deliver the digest to you via Gmail.

          The best Gmail add-ons to schedule virtual meetings

          It's a hassle to copy and paste meeting details from your video conferencing software into Gmail. But with these Gmail add-ons, you can schedule a meeting with anyone you're emailing, and share the meeting details with one simple button. 

          Zoom for Gmail

          There are two Zoom add-ons for Gmail: Zoom for Gmail and Zoom for Google Workspace. If you have a free Gmail account (not Google Workspace), use Zoom for Gmail. But both add-ons work pretty well the same way.

          Open an email conversation with the person you want to meet with, and then open the Zoom add-on in the side panel. Modify the meeting details, as needed, and then click Schedule Meeting. I have Zoom for Google Workspace so my screen might look slightly different from yours if you go with Zoom for Gmail.

          Zoom for Gmail add-on in Gmail.

          Zoom will automatically send a meeting invite, along with the meeting details, to your email recipients. It'll also add the meeting to your Google Calendar

          You can also start a meeting directly from the Zoom add-on, but it won't share the invite link with your email recipients. Instead, you need to send it manually once the meeting has begun. But with Zapier's Zoom integration, you can automate the entire process. Learn more about how to automate Zoom, or get started with one of these pre-made templates.

          Send emails via Gmail for new Zoom meetings

          • Zoom logo
          • Gmail logo
          Zoom + Gmail
          More details
            Get the details of new meetings you create on Zoom sent as emails via Gmail. To send or receive email notifications about Zoom meetings, set up this integration. Each time a meeting gets created, an email will get sent via Gmail.

            Add new Zoom meetings to Google Calendar

            • Zoom logo
            • Google Calendar logo
            Zoom + Google Calendar
            More details
              Ever wanted your Zoom meetings on a Google Calendar? This simple automation has you covered! Any new Zoom meeting will automatically be added to a Google Calendar of your choice.

              The best Gmail add-on to help you track email opens

              Mail Tracker for Gmail

              If you've ever stared at your inbox wondering whether you've been ghosted or if the recipient simply hasn't gotten your message yet, Mail Tracker can clear things up. This add-on lets you know exactly when and how many times your email's been opened. 

              Mail Tracker for Gmail add-on in Gmail.

              On the free plan, recipients can tell that Mail Tracker has been added to your messages. To remove this notification, you'll need to upgrade to a paid plan ($2.99/user/month, billed annually). 

              Mail Tracker icon in a Gmail message.

              The best Gmail extension to help you spend less time in your inbox

              Inbox When Ready for Gmail (Chrome, Firefox, Edge) 

              Focus apps are great for blocking distractions while browsing the internet. But Inbox When Ready is specifically designed to help you spend less time in your Gmail inbox. You can do things like set a timer for how long you can spend in your inbox or schedule time periods when you're blocked from checking your emails.

              The feature I appreciate the most is that it automatically hides my inbox whenever I open it. This way, I'm not immediately overwhelmed by the volume of emails I need to review. To reveal your inbox, press I (and press it again to hide it).  

              Gmail with all emails in the inbox hidden from view.

              The best Gmail extension to manage multiple Gmail accounts

              Checker Plus for Gmail (Chrome)

              With Checker Plus for Gmail, you can manage multiple Gmail accounts at once—even while you're browsing other sites. 

              After you've installed the extension, click the Checker Plus icon in your browser's extension bar, and you'll be able to review all of your inboxes in one window. From here, you can do almost anything else you would in Gmail: read, delete, archive, mark messages as spam, and compose a new message.  

              Checker Plus for Gmail extension in a Chrome browser.

              By default, the number of unread emails that appear on top of the Checker Plus icon in the browser extension bar is red. If you, like me, are a little unnerved by that color, you can change this. 

              1. Click the Options icon, which looks like three dots stacked vertically (â‹®), at the top of the extension window. 

              2. Select Options

              3. On the Checker Plus for Gmail page, click Button

              4. Next to Unread mail count color, select your preferred color. 

              Checker Plus for Gmail button settings.

              The best Gmail extension for turning your emails into a Kanban board 

              Sortd for Gmail (Chrome)

              If you use your Gmail inbox as a to-do list, but you need a more holistic view of everything you're working on, try Sortd. It transforms your inbox into a Kanban board—a project management style that helps you visualize what's on your plate. All you have to do is click the Sortd icon in the Gmail side panel.

              Gmail inbox with a view of emails in a Kanban board using the Sortd for Gmail extension.

              Want to return to a regular view of your inbox? Click the icon again. 

              You can also use Zapier to connect Sortd for Gmail with thousands of other apps, so you can automatically do things like create tasks on a Sortd board using data from Google Sheets and vice versa.

              Create tasks on a Gmail Sortd board from new rows on Google Sheets

              • Google Sheets logo
              • Sortd for Gmail logo
              Google Sheets + Sortd for Gmail
              More details
                Spreadsheets can be used for almost anything you can think of. With this Zapier integration, you can turn a new row on a Google Sheet into a task on a Kanban board in Gmail. From there you can track it through a process, assign to team members, discuss with your team and email customers and suppliers.

                Add rows to Google Sheets when emails are added to a Gmail Sortd board

                • Sortd for Gmail logo
                • Google Sheets logo
                Sortd for Gmail + Google Sheets
                More details
                  Use a Google Sheet to keep track of new emails added to a Sortd board in Gmail. Every time a new task is taken on by the team a new row is added to the spreadsheet. Then analyze your sales and customer service data like inbound lead volume with pivot tables and charts.

                  Automate Gmail with Zapier 

                  While these Gmail add-ons and extensions are great for getting more out of your inbox, they require a lot of manual effort. Since your inbox probably isn't where you want to spend most of your day, use Zapier to connect Gmail with the rest of your tech stack. This way, you can automate your entire email workflow. For example, you can automatically save email attachments in your go-to cloud storage app or send personalized auto-responses to new leads. 

                  Learn more about how to automate Gmail, or get started with one of these pre-made templates. 

                  Save new Gmail emails matching certain traits to a Google Spreadsheet

                  • Gmail logo
                  • Google Sheets logo
                  Gmail + Google Sheets
                  More details
                    Often it's helpful to store, backup and organize emails matching certain characteristics to a Google Spreadsheet. This Gmail Google Sheets integration makes it a breeze to setup a simple rule (i.e. emails from:

                    Save new Gmail attachments to Google Drive

                    • Gmail logo
                    • Filter by Zapier logo
                    • Google Drive logo
                    Gmail + Filter by Zapier + Google Drive
                    More details
                      It can be difficult to track down files attached to emails. Zapier can simplify your email and file management by automatically saving your email attachments to Google Drive for safekeeping. Whenever you get a new email in Gmail with an attachment, this Zap will save it to the Google Drive folder you want - just be sure to pick one when setting this up, otherwise we'll add the file to the root of your Drive. Get a step-by-step walkthrough in our

                      Send emails via Gmail when Google Sheets rows are updated

                      • Google Sheets logo
                      • Gmail logo
                      Google Sheets + Gmail
                      More details
                        This integration makes it easy to trigger an email via Gmail for updates in a Google Spreadsheet. You can trigger an email based on any update or specific updates to a certain column. Get step-by-step directions in our

                        Gmail add-ons and extensions: FAQS 

                        If you have questions about how to install and manage Gmail add-ons and extensions, I've got answers.

                        How to install Gmail add-ons

                        There are a few ways to install Gmail add-ons—here's the most straightforward way. 

                        1. Go to Google Workplace Marketplace

                        2. Click the Works with dropdown, and select Gmail to narrow your options. 

                        3. Find the Gmail add-on you want to install, and then click Install

                          Google Workspace Marketplace with a list of Gmail add-ons.

                        4. Follow the instructions to install the add-on. 

                        5. Once the add-on has been installed, click Done. 

                        Once Gmail add-ons have been installed to the web version, they'll also be accessible in the Gmail app for iOS and Android devices. In your Gmail mobile app, all installed add-ons will appear at the bottom of an opened email.

                        Portion of the Gmail mobile app, which shows available add-ons at the bottom of an email.

                        How to remove Gmail add-ons 

                        There are two ways to remove a Gmail add-on. Here's the fastest way to do it.

                        1. In the Gmail side panel, click the Get Add-ons icon, which looks like a plus sign (+). 

                        2. In the Search apps bar of the Marketplace, enter the name of the add-on you want to remove. 

                        3. Click the desired app in your search results. 

                        4. Click Uninstall.

                        How to install and manage Gmail extensions

                        The method to install and manage Gmail extensions will vary depending on your browser and device. Here are guides on how to do this for the most common browsers: 

                        Related reading

                        This article was originally published in November 2017 by Melanie Pinola and has also had contributions from Justin Pot. The most recent update was in May 2025.

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