Whether you're a freelancer who regularly bills clients for your time or you actively track the hours you spend on projects for your business, time tracking tools are a must.
Not only do these tools help you keep an accurate portrayal of where (and when) you're working, but they also help enhance your productivity, bill your clients accurately, and manage your wider team.
Yet when you add another app into the mix, it's easy to forget to hit that start timer. With Zapier, you can connect your apps to your time tracking tools to create automated workflows—what we call Zaps—to help you automate all the processes involved.
Whether you need to create invoices or track the time you spend on meetings, these workflows will help you get more out of your work.
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To get started with a Zap template—what we call our pre-made workflows—just click on the button. It only takes a few minutes to set up. You can read more about setting up Zaps here.
Time track all of your meetings
For better or worse, meetings are part of professional life. They can also either last way too long, or if you're lucky, get cut short. If you need to track time spent in meetings for billing purposes, you want a more accurate account than what's blocked in your calendar.
You can use a workflow to automatically start the timer whenever a calendar event starts.
Start TMetric timer when Google Calendar events start
Google Calendar + TMetric
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Track time spent on your business meetings, so you can look back and see all that you've accomplished in your work week. Use Google Calendar - TMetric integration to start the TMetric timer when an event scheduled in your Google Calendar starts. This template is particularly useful for events that don't have a strict time-frame.
Create new Toggl Track entries for every new Google Calendar event start
Google Calendar + Toggl Track
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Enhance your productivity with this efficient workflow that initiates when an event begins in Google Calendar, resulting in the creation of a time entry in Toggl Track. This automation helps maintain an accurate record of your time spent on tasks, offering optimal time management. It's a perfect solution for professionals looking to streamline their work process and focus more on task completion.
Start a Clockify timer when new Google Calendar events start
Google Calendar + Clockify
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This handy integration automatically starts a timer in Clockify whenever an event in your Google Calendar starts. That way, at the end of your day, all your meetings and appointments are already logged into Clockify. You won't have to worry about forgetting to start a timer before each meeting!
Create calendar events to see where you're spending time
Want an accurate portrayal of where you're spending your time across your days—or even weeks? No matter how much effort you put into tracking your time, it can still be difficult to calculate exactly where you're spending (or wasting!) time.
That's why logging time entries straight into your calendar lets you get a quick overview of everything you're doing—and how much time those tasks take everyday.
With these Zaps, every time you add an entry to your time tracking tool, it will create a new calendar event so that your schedule is always up-to-date—and visible to the rest of your team.
Create Google Calendar events from new Clockify time entries
Clockify + Google Calendar
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Easily find out how you are spending your time across days and weeks with this integration. Set it up, and Zapier will automatically create a new Google Calendar event for every new time entry you track in Clockify. That way, you can get easy access to insight about where you spend your time.
Create detailed Google Calendar events for new Toggl Track time entries
Toggl Track + Google Calendar
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This integration will allow you to create new Toggl Track time entries as new Google Calendar events. Whenever you add a new time entry, this Zap will automatically copy it over to Google Calendar so you can keep track of the time you spend in meetings in your calendar. Set up this integration, and you'll never have to track your appointments manually again!
Create detailed Google Calendar events from new or updated Timely Time Tracking entries
Timely Time Tracking + Google Calendar
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Effortlessly keep track of your time entries with this smart automation. Whenever you add or update a time entry in Timely Time Tracking, a detailed event will be created in your Google Calendar, ensuring you never lose sight of your tasks. Stay organized and improve time management by seamlessly integrating your Timely data into your calendar.
Use your time wisely
We all have those moments where it's hard to stay focused on work. When your time is other people's money, it can be difficult to push through and get the job done. The Pomodoro Technique is a productivity system that helps you take the right number of breaks to complete a task, and there are many apps out there to help you stay focused.
If you're in "can't focus" land but don't want to juggle two timers, use a Zap to connect a Pomodoro timer with your favorite time-tracking app. Zapier will handle one of the timers for you.
Create TMetric time entries when RoundPie timers stop
RoundPie + TMetric
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The Pomodoro technique is a great way to time yourself and get more done. With this RoundPie - TMetric integration, you can work using the Pomodoro technique in RoundPie then log your time in a time-tracking app like TMetric. This Zapier integration automatiaclly creates a time entry in TMetric when a the current timer runs out in RoundPie. That way, you don't have to worry about manually logging your time and you can quickly move onto the next task.
Start FocusTime sessions whenever you start a PomoDone timer
RoundPie + RescueTime
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Sometimes it's hard to stay focused, even just for 25 minutes. This integration helps you stay on track, automatically triggering a new FocusTime session every time you start a new timed session in PomoDone.
Create time entries in Toggl Track when timers stop in RoundPie
RoundPie + Toggl Track
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This workflow creates a seamless connection between the RoundPie and Toggl Track apps. Whenever a timer is stopped in RoundPie, it initiates an automatic time entry in Toggl Track. This integration aids in hassle-free task management and precise time tracking - a useful tool for mastering productivity and improving efficiency in your daily operations.
Create invoices for completed projects
Tired of manually creating invoices for the time you cover at work? Instead of creating invoices every time you finish a project or task in your time tracking tool, you can set up any of these workflows to do the heavy lifting for you.
This way, whenever you log a new time entry in your time tracking tool, it will be added automatically to a specific invoice in your accounting tool. You'll be able to cover time without worrying about your invoices until you're ready to send them.
Add items to Hnry invoices from new Clockify time entries
Clockify + Hnry
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Set up this integration to streamline your invoicing workflows. Whenever you log a new time entry in Clockify, an item will automatically be added to a selected invoice in Clockify. You can now freely log away in Clockify without worrying about managing your invoices until you want to send them.
Add new Clockify clients as customers in Wave for efficient management
Clockify + Wave
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Effortlessly manage your clients with this streamlined workflow that connects Clockify and Wave. Whenever a new client is added in Clockify, this automation will create a customer in your Wave app, ensuring your client information stays organized and up-to-date. Save time and maintain consistent records by integrating these two platforms seamlessly.
Track time spent on projects and tasks
If you're a freelancer or work in a field where you need to keep billable hours, time-tracking is a crucial part of the business. There's no shortage of time-tracking apps out there, each with their own method of organizing time per project. You may prefer to use a separate app to manage projects and tasks. Automate your tasks, projects, and time-tracking with these Zaps.
Create new Toggl Track projects from new Trello cards
Trello + Toggl Track
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When a new card is created in Trello, this workflow triggers a corresponding project creation in Toggl Track. This automation helps streamline your project management system, allowing you to keep your tasks structured and up-to-date without manually duplicating efforts across platforms. Instead of juggling between Trello and Toggl Track, ensure consistency and efficiency in your work management with this setup.
Add new incomplete Todoist tasks to TMetric as tasks
Todoist + TMetric
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With this Todoist - TMetric integration, you're no longer bound to a single app for tracking time spent on your tasks. Use this integration copy Todoist tasks to TMetric, so you don't have to manually transfer them. That way, you easily can figure out what tasks you've spent the most time on and which ones you have left to do!
Create items in monday.com for new projects in Harvest
Harvest + monday.com
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Effortlessly manage your new projects with this automation that connects Harvest and monday.com. Whenever a new project is created in Harvest, the workflow will automatically add an item in a specified monday.com board. Stay organized and keep track of progress while saving valuable time and resources.
Add completed Todoist tasks as highlights in RescueTime
Todoist + RescueTime
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Optimize your efficienty when you combine Todoist and RescueTime with this integration. Once it's active, this Zap automatically creates a highlight in RescueTime, keeping you on task with your to-do lists and letting you know how much time you spent to complete it!
Create a spreadsheet log of your time
Whether you're creating estimates or just want to see your activity in a spreadsheet format, most time-tracking apps will allow you to select and export data to a CSV file. If you're looking for real-time spreadsheet updates, these workflows will automatically add your time to a new spreadsheet row whenever you start or finish a timer.
Create Google Sheets rows for every new time entry in Toggl Track
Toggl Track + Google Sheets
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Monitor your work hours efficiently with this automation that connects Toggl Track with Google Sheets. Every new time entry recorded in Toggl Track gets instantly logged as a row in your chosen Google Sheets spreadsheet. This maintains a seamless record of your work hours, eliminating the need for manual entry and errors. Enjoy streamlined time tracking, enabling a precise overview of your working schedule.
Create Google Sheets rows for new Harvest time entries
Harvest + Google Sheets
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Effortlessly track your time entries in Harvest and organize them in Google Sheets with this streamlined workflow. Whenever you log a new time entry in Harvest, a new row will be created in the specified Google Sheets spreadsheet, keeping your records up-to-date and easily accessible. Stay on top of your time management and maintain an organized database without any manual effort.
Save new Timeneye time entries as rows in Google Sheet
Timeneye + Google Sheets
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Create a ready-to-view timesheet in Google Sheet from your Timeneye tracked data. With this integration, you'll add rows automatically on your sheet with the time you have registered.
Easily track your time across other apps
From logging your time in your calendar to creating invoices automatically once you hit that timer, you can use automation to streamline the process around your time tracking tools.
No matter how you track your time, Zapier can help you scale your business and keep an up-to-date portrayal of all your hard work.
If you work with tools not listed here, don't worry! Zapier works with thousands of apps. Head to our App Directory and search for the one you use, or browse to find the right solution for your needs.
This article was originally published in October 2020, written by Krystina Martinez. It was most recently updated in November 2023 by Elena Alston.
