You probably chose Webflow as your website builder because you're more of a creator than a coder. The platform makes designing, collaborating, and launching responsive websites simple, with no coding or dev help required.
But maintaining a website still involves a lot of technical details—like tracking forms submitted by customers and leads, creating new blog posts, and keeping all page elements up to date. And most of that work requires referencing information across your other most-used apps, which complicates things even further.
That's why a lot of Webflow users rely on Zapier's automated workflows (called Zaps) to streamline tasks and make the most out of their website. Here are a few popular Webflow automation ideas to help you save a whole lot of time—and technical headaches.
New to Zapier? It's workflow automation software that lets you focus on what matters. Combine user interfaces, data tables, and logic with thousands of apps to build and automate anything you can imagine. Sign up for free to use this app, and thousands more, with Zapier.
To get started with a Zap template—what we call our pre-made workflows—just click on the button. It only takes a few minutes to set up. You can read more about setting up Zaps here.
Archive your form submissions
If you collect information from leads or customers through a form on your website, it's a good idea to catalog submissions in a spreadsheet or database. Archiving important Webflow items like email subscribers, contacts, and more can help you keep track of every form submission so you can easily reference them in the future.
But as your web traffic grows, manually exporting and importing that data goes from tedious to simply unfeasible. These Zaps help you automatically store all your form submissions in the app of your choice, so you can forget about copying and pasting manually.
Have the need to catalog form submissions directly into a spreadsheet without having to export and import? With the help of Zapier, now you can. Once you set up this Webflow-Google Sheets integration, data from your Webflow forms will be added to your Google Sheet from that point forward.
If you feel like you are spending all your time copying form submissions into a record, you are wasting that valuable time of yours. Use this integration to get some of it back. After setup, new Webflow form submissions will automatically create Airtable records. From there, you can review the info, categorize, or share it.
When you have form submissions on your site, you may want to organize the details in a spreadsheet. This integration makes it easy by automatically creating a row(s) in a Google Sheet with the details of a new form submission in Webflow. You won't have to copy and paste form submission data again.
This Zap lets you capture and organize incoming form data without slowing down for tedious copy-and-paste chores. As soon as it’s active, this integration automatically adds an item to a specified Notion database for each new form submission that comes in to your Webflow account.
You can even add new website content from your social media feeds. Stretch your social marketing strategy further by showcasing new Instagram or Facebook posts on your Webflow site automatically.
Create Webflow live items from new Facebook Pages posts you publish
Instantly showcase your new Facebook Page posts on your Webflow site with this seamless automation. Every time you publish a post on your Facebook Page, this workflow will create a live item on your Webflow site, keeping your audience informed and engaged with your latest content. Enjoy a simple and efficient way to connect your social media presence and website.
If your team spends more time in Google Sheets or Airtable than in your CMS, you might want the ability to create or update items inside Webflow from your other apps. This is handy if you want to update live items in Webflow to match your records or create a new blog post draft by adding the topic idea to your spreadsheet.
Publish Webflow CMS items when new rows are added to Google Sheets
After you set up this integration, whenever a new row is added to a specified Google Sheets spreadsheet, Zapier will automatically publish its contents to a Webflow collection. That way, you can get your newest content out to your readers even faster.
Regularly adding new content to your blog keeps your readers coming back for more. This Zapier automation helps you create new content on the fly. After you set it up, whenever you add new content to a row in a Google Sheet, Zapier will add it to your CMS Collection for review.
You've got detailed Airtable bases that you and your team use and keep a close watch on your content. Now, you can add automation to this process to save your team time. With the help of this integration, whenever a new record is created in Airtable, you will automatically generate a new CMS item in Webflow.
Need to stay on top of form submissions or new orders that come in through your website? While not every form you receive requires your immediate attention, Zapier can help you and your team keep track of what's important.
Whether it's a customer in need of support or a warm lead that your sales team can reach out to, these Zaps will send you instant email or Slack alerts to let you know. Stay on top of the activity happening across your website.
Send emails via Gmail for new Webflow form submissions
Need an easy way to get the word out when your Webflow forms get new submissions? Put this integration to work and never worry about that again. This Zap will trigger with every new submission to one of your site forms on Webflow, automatically sending out new emails via Gmail for each and every one.
Looking to set up timely notifications for your new Webflow submissions? This Webflow email integration will do just that, automatically sending you an email whenever any new submission is received to your Webflow form.
Form data, submitted through your Webflow project, will be automatically sent to a Slack channel with this Zapier integration. Once you set up this Zap, user data from your Webflow forms will be captured by Webflow and sent via a custom message to a specified Slack channel, saving you time for more important work.
When you have submissions of your online form, you'll want to know about it. This integration helps by automatically sending a Microsoft Outlook email with details of a new form submission in Webflow. You'll know every time you have a form submission.
Well done—you're consistently collecting email addresses via your website form! Now, you probably want to nurture those prospects through your marketing funnel, right?
Adding those email addresses straight to your mailing list or CRM means you can start engaging leads as soon as they've expressed an interest. No more bottlenecks, just good marketing.
Rather than downloading your form data from Webflow then uploading it into your Mailchimp account, use this Zap to automatically grow your subscriber lists! Once you set up this integration, user data from your Webflow forms will be automatically added to your email subscriber lists from that point forward.
Feeling like there's a little too much of a bottleneck while waiting for ActiveCampaign contact data from Webflow in your pipeline? Just activate this Webflow ActiveCampaign integration to speed things up, automatically creating or updating contacts with all the information from every new form submission you receive on Webflow.
When someone fills out a form on your site, you'll want to add them to your email marketing tool for proper follow up. Zapier helps by adding subscribers to Klaviyo when there are new form submissions from Webflow. You won't have to worry if your contacts got added to the right email list again.
Manage your subscriber details without getting bogged down in manual copy-and-paste chores. Simply set up this integration instead to automatically create or update a MailerLite subscriber from the details included in each new Webflow form submission.
Spending too much time just moving your information from Webflow over to HubSpot? Use this integration to save yourself effort. Once active, it will automatically trigger for every new submission you receive on a Webflow form, submitting it to your chosen HubSpot form at the same time.
Maintaining a website with Webflow involves regularly updating collection items like blog posts, authors, emails, and more. You'll probably get a lot of those update requests through Webflow's form submissions, but reviewing those submissions and then updating individual items takes a lot of work.
Zapier can do the heavy lifting for you by either turning form submissions into published items, creating new collection items automatically, or creating new items for you to review later. It's a better way to keep your Webflow content organized and up to date within the CMS.
Publish Webflow CMS items from new Webflow form submissions
Turning form submissions into published items on your site is a lot of work. Get it done fast using this integration. Set it up, and each time you get a new Webflow form submission, we'll publish it as an item to the site. Now, publishing your form data to a Webflow collection will be way easier.
When someone submits a form on your site, you'll want to organize the details submitted. This integration creates Webflow collection items when you have new from submissions in Webflow. Now you'll have all your form submissions in one place.
Instead of creating a new entry in your CMS whenever someone submits a story, Zapier can automatically create an item when anyone clicks Submit on your form. You won't need to copy/paste, and the item will be ready for you to review and publish.
Simplify your website management with Webflow automation
You're already a pro when it comes to Webflow. Now you're ready to supercharge your workflows to get more done and make more of an impact with automation.
These automations can help you seamlessly manage your website leads, organize your CMS, and fuel your marketing and sales efforts so you can grow your business faster.
