There's an old saying in business: if you can measure it, you can manage it. The problem? It's not always easy to measure how productive your time is. Maybe you spend five minutes here and seven minutes there—and by the end of the day, you have no idea what drove your productivity. If you did, you'd know where to focus your efforts tomorrow—and maybe earn yourself a Friday afternoon off.
Toggl Track is one of those rare productivity apps to remember there's a 4th dimension to manage: time. Sure, you could try one of those punch-card productivity apps, but they do nothing but add to your to-do list. Toggl Track is different. It can sync with Outlook and Google calendars for single-button time tracking. It can even auto-track what you do, spitting out results that tell you: hey, this is when you were most productive next week. Do more of that.
But like any app, Toggl Track only works best if it connects with your entire digital experience. Here's how you can automate Toggl Track to sync with databases, calendars, and even accounting software so you can finally measure the unmeasurable.
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To get started with a Zap template—what we call our pre-made workflows—just click on the button. It only takes a few minutes to set up. You can read more about setting up Zaps here.
Connect Toggl Track to your calendar app
If you have a repeating Google Calendar meeting every Monday morning, adding a Toggl Track button on top of that meeting can feel like punching the clock. And that's no one's idea of fun.
The solution is simple: create a Zap. These Zaps can work in either direction. For example, you can create a Zap that will press the Toggl Track button for you, metaphorically speaking, when calendar events start.
Start tracking time in Toggl Track for new events in Google Calendar
Google Calendar + Toggl Track
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Streamline your time tracking process with this convenient workflow. When an event begins in your Google Calendar, it triggers the creation of a new Time Entry in Toggl Track. This seamless process helps maintain accurate time logs without manual entries. Perfect for freelancers, consultants, and anyone looking to have an organized record of their work time right from their calendar events.
Create new Toggl Track entries for every new Google Calendar event start
Google Calendar + Toggl Track
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Enhance your productivity with this efficient workflow that initiates when an event begins in Google Calendar, resulting in the creation of a time entry in Toggl Track. This automation helps maintain an accurate record of your time spent on tasks, offering optimal time management. It's a perfect solution for professionals looking to streamline their work process and focus more on task completion.
Or, if you want your calendar to accurately reflect where you spent your time all day, you can set Toggl Track entries to create events in Google Calendar or Outlook.
Create detailed Google Calendar events for new Toggl Track time entries
Toggl Track + Google Calendar
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This integration will allow you to create new Toggl Track time entries as new Google Calendar events. Whenever you add a new time entry, this Zap will automatically copy it over to Google Calendar so you can keep track of the time you spend in meetings in your calendar. Set up this integration, and you'll never have to track your appointments manually again!
Create events in Microsoft Outlook from new time entries in Toggl Track
Toggl Track + Microsoft Outlook
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Streamline your time management and scheduling process with this efficient workflow. Once a new time entry is made in Toggl Track, an event is promptly created in your Microsoft Outlook calendar. By aligning your time tracking data with your digital diary, you can forgo manual data entry and increase productivity. Make the most of your time with this easy-to-set-up process.
Create Google Calendar events for new Toggl Track time entries
Toggl Track + Google Calendar
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Start recording a new time entry in Toggl Track and this workflow will promptly schedule a corresponding event in your Google Calendar. It's a great way to ensure your calendar matches your time tracking data, helping streamline work schedules, stay organized, and optimize productivity. This automatic process takes away the hassle of manual scheduling. Use this integration and watch as time management becomes a breeze.
The result is full synchronization between your favorite calendar app and your Toggl tracking data. You won't have to do any additional data entry to accurately measure where you spent your time.
Connect Toggl Track to your database app
You can go full productivity-nerd with Toggl Track if you want. But it helps to bring help from other nerd-friendly apps, especially if those apps are great at storing a lot of raw information. We happen to know a couple.
Notion is great for storing, organizing, and collecting data—not to mention building the shortcuts and navigation to ensure it all makes sense. And Airtable records aren't only great for warehousing all of your raw data but also for processing however you choose.
Create a Zap between these apps and Toggl Track, and you can measure your long-term productivity, too. Maybe you want to see how much time you spent on a specific project over the past few months. You can set new time entries in Toggl Track to create new records within Airtable each time. Or, you can save your information to Google Sheets and process that data later.
But if you want to know everything about how you spend your time, connecting these apps with Toggl Track will have you covered.
Create Google Sheets rows for every new time entry in Toggl Track
Toggl Track + Google Sheets
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Monitor your work hours efficiently with this automation that connects Toggl Track with Google Sheets. Every new time entry recorded in Toggl Track gets instantly logged as a row in your chosen Google Sheets spreadsheet. This maintains a seamless record of your work hours, eliminating the need for manual entry and errors. Enjoy streamlined time tracking, enabling a precise overview of your working schedule.
Create new Notion database items from new Toggl Track time entries
Toggl Track + Notion
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Boost your productivity and keep track of your working hours efficiently with this workflow. Whenever there's a new time entry in Toggl Track, it automatically creates a new database item in your Notion app. This helps in consolidating your time tracking data, making it easier to manage and keeping everything in one convenient, easily accessible place.
Create new Airtable records from updated Toggl Track time entries
Toggl Track + Airtable
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Boost your productivity with this seamless workflow between Toggl Track and Airtable. Every time a new time entry is recorded in Toggl Track, this integration effortlessly creates a record in Airtable, saving you the time and hassle of manual data entry. Stay organized and keep track of your time more efficiently with this easy-to-use automation.
Create tasks in Toggl Track for new database items in Notion
Notion + Toggl Track
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Effortlessly keep track of tasks with this intuitive workflow. When a new item is added to your Notion database, it creates a corresponding task within Toggl Track. This automation ensures all your important Notion updates are transformed into actionable Toggl Track tasks, enabling efficient project management and time tracking.
Create projects in Toggl Track from new Airtable records
Airtable + Toggl Track
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Manage your time automatically! This workflow will create new projects in Toggl Track for new records in Airtable. Keep track of new projects in your time-management app without adding to your to-do list.
Sync Toggl Track with your to-do and project management apps
Maybe you're not so much about data collection as you are about getting things done. We salute your dedication. How can Toggl Track help you focus on your work while still effortlessly tracking your time spent on each project? If you use other apps like Todoist, Trello, or Asana, there's likely a Zap that has you covered.
For those relentless getting-things-done folks, it's not unusual to live in your project management apps. This can create a problem if you want to use another app, like Toggl Track, to measure how much time you spend. If you have to click a new button every time you set a new project in Asana or Todoist, are you really feeling more productive? Hardly.
So set a Zap between your apps and let Zapier do it instead.
Create new Toggl Track projects from new Todoist projects
Todoist + Toggl Track
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Save time and stay organized by seamlessly managing your work with this automation. Whenever you start a new project in Todoist, a corresponding project will be created for you in Toggl Track. This helps ensure your project tracking stays accurate and up-to-date, maximizing your productivity and efficiency.
Create tasks in Asana for every new project in Toggl Track
Toggl Track + Asana
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This workflow initiates when there's a new project in the Toggl Track app, and it promptly creates a corresponding task in your Asana app. It's a great way to streamline your workflow and ensure that no new projects go unnoticed or unattended in your Asana task list. By leveraging this automation, you can save time and focus more on the important tasks at hand.
Create new Toggl Track projects from new Trello cards
Trello + Toggl Track
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When a new card is created in Trello, this workflow triggers a corresponding project creation in Toggl Track. This automation helps streamline your project management system, allowing you to keep your tasks structured and up-to-date without manually duplicating efforts across platforms. Instead of juggling between Trello and Toggl Track, ensure consistency and efficiency in your work management with this setup.
Bill clients from your time-tracker app
Time is money, right? If you're charging a client by the hour, you can use a Zap to save even more of your time by automating your invoice process.
Why bother? It's a much more convenient way to move from working to billing. And when you automate it, you won't have to remember that someone owes you money for time working—the time will be waiting for you in FreshBooks.
Create time entries in FreshBooks from new time entries in Toggl Track
Toggl Track + FreshBooks
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Effortlessly streamline your workflow by transforming new time entries in Toggl Track into FreshBooks time entries using this dynamic automation. Once set up, every new time entry logged in Toggl Track will form a time entry in FreshBooks, saving you precious time and ensuring seamless consistency across both platforms. This quick and efficient workflow is perfect for balancing time management and accounting tasks in a simplified manner.
Don't just measure your time, manage it
When you connect your time-tracking app like Toggl Track to your other business-critical tools, you can not only better measure where you spend your time, you can save even more of it by cutting out unnecessary tasks from your day.
And this is just the start of what you can do with Toggl Track and Zapier. What will you automate first?
