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5 TickTick automation ideas

Popular ways to automate your to-do list

By Krystina Martinez · November 17, 2023
Hero image with the TickTick logo connected by dots to the logos of Google Calendar, HubSpot, and Gmail

Checking items off your to-do list is a satisfying feeling. But it can be difficult to keep that list under control when tasks come from everywhere, like the notes you took in a meeting, a random message in team chat, or from deep within your inbox. 

Task management apps like TickTick make it so you spend more time doing the task, rather than organizing your to-dos. But who hasn't had the panicked moment when you realize you forgot to actually put that important task on your list? 

Zapier eliminates that through our automatic workflows, which we call Zaps. Automation lets you connect your business-critical apps so you can make sure your to-do list is always up to date. Here's how.

New to Zapier? It's workflow automation software that lets you focus on what matters. Combine user interfaces, data tables, and logic with thousands of apps to build and automate anything you can imagine. Sign up for free to use this app, and thousands more, with Zapier.

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To get started with a Zap template—what we call our pre-made workflows—just click on the button. It only takes a few minutes to set up. You can read more about setting up Zaps here.

Connect your task and project management apps

If your company is like most, different teams and individuals probably use a slew of different to-do, task, and project management apps. While it can be nice to tailor your to-do list to your individual needs and preferences, making sure tasks are listed in multiple places at the same time can be a logistical nightmare—for you and for any coworkers who share or need visibility into tasks.

Fortunately, you can easily set up a Zap to automatically add new TickTick tasks to whichever tool your team uses:

Create Notion items from new TickTick tasks

  • TickTick logo
  • Notion logo
TickTick + Notion
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    Make sure your to-do list stays organized and backed up with this integration. Once it’s activated, this Zap automatically adds each new task in your TickTick account as a specified database item in Notion.

    Add newly-completed TickTick tasks to Notion databases

    • TickTick logo
    • Notion logo
    TickTick + Notion
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      Track and manage your task data without the hassle of time-consuming data entry work. This Zap automatically creates an item in your Notion database for each TickTick task as soon as it's completed.

      Add new TickTick tasks as Google Tasks

      • TickTick logo
      • Google Tasks logo
      TickTick + Google Tasks
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        With this integration, you can seamlessly house your tasks in two places without additional data entry. This can help you collaborate on tasks with your team. When a new task is created in TickTick, it will also be put into Google Tasks.

        Create tasks in Microsoft To Do from new TickTick tasks

        • TickTick logo
        • Microsoft To Do logo
        TickTick + Microsoft To Do
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          Streamline your task management by automatically creating tasks in Microsoft To Do whenever there's a new task in TickTick. This workflow ensures that your tasks are organized across both platforms so you stay on track and never miss a deadline. Plus, it saves time by eliminating the need to manually copy tasks between the two apps.

          Or, if you want to keep your TickTick list in sync with your team's tools, use one of these Zaps to add tasks to TickTick as soon as a to-do is added to another tool:

          Add tasks in TickTick for new items in Notion databases

          • Notion logo
          • TickTick logo
          Notion + TickTick
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            This Zap keeps your to-do list updated, without needing to import your task items from Notion manually. Once it’s active, this integration automatically generates a task in TickTick for each new item added to a Notion database.

            Create TickTick tasks from new Google Tasks

            • Google Tasks logo
            • TickTick logo
            Google Tasks + TickTick
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              Rather than having to manage tasks in multiple apps, use this integration to automatically add every new Google task to TickTick. Boost your productivity easily.

              Add new tasks in Microsoft To-Do to TickTick

              • Microsoft To Do logo
              • TickTick logo
              Microsoft To Do + TickTick
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                This integration adds new tasks in Microsoft To-Do to TickTick.

                Add new Trello cards in a list to TickTick

                • Trello logo
                • TickTick logo
                Trello + TickTick
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                  Stay on top of projects with this integration. Whenever a Trello card is moved to a specific list in Trello, this Zap will automatically add it to TickTick as a task.

                  Connect TickTick to your calendar

                  Connecting TickTick with your calendar can be a game-changer for managing your schedule. It's like having a personal assistant that ensures you never miss a beat.

                  Meetings don't happen in a vacuum, and they often come with a lot of prep or follow-up tasks. When you sync calendar events to TickTick, you're turning your meetings into to-do's. That way, you'll never miss prepping a meeting agenda or sending out after-meeting notes again. 

                  Create TickTick tasks from new Google Calendar events

                  • Google Calendar logo
                  • TickTick logo
                  Google Calendar + TickTick
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                    Want to manage your to-dos and events in TickTick at the same time? This integration will automatically create a TickTick task for every new Google Calendar event you create.

                    Add new Microsoft Outlook events to TickTick

                    • Microsoft Outlook logo
                    • TickTick logo
                    Microsoft Outlook + TickTick
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                      Need to get a few tasks knocked out before a meeting? With this integration, whenever you create a new Microsoft Outlook calendar event, Zapier will automatically add it as a task in TickTick.

                      On the flip side, adding TickTick tasks to your calendar means your to-dos get their own time slots. This way, you won't overbook and you'll see exactly when you can tackle each task when you're planning your day or week.

                      Add Google Calendar events for new tasks created in TickTick

                      • TickTick logo
                      • Google Calendar logo
                      TickTick + Google Calendar
                      More details
                        This integration adds Google Calendar events for new tasks created in TickTick.

                        Add detailed events in Google Calendar for new tasks created in TickTick

                        • TickTick logo
                        • Google Calendar logo
                        TickTick + Google Calendar
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                          This integration adds detailed events in Google Calendar for new tasks created in TickTick.

                          Create events in Microsoft Outlook for new tasks added in TickTick

                          • TickTick logo
                          • Microsoft Outlook logo
                          TickTick + Microsoft Outlook
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                            Stay on top of your schedule with this efficient workflow. When a new task is created in TickTick, an event is generated in Microsoft Outlook, ensuring you never miss a task while keeping your calendar updated. Manage your tasks and events seamlessly with this time-saving solution that streamlines organization and productivity.

                            Automatically schedule recurring tasks

                            Do you have a recurring task you have to do every day, each week, or once a month? Say you want to remind yourself to check in on your progress towards your quarterly goals each week. Or you need to remember to set those goals every quarter.

                            With schedule by Zapier, you can automatically create a new task in TickTick on your schedule:

                            Add a task in TickTick on a recurring schedule

                            • Schedule by Zapier logo
                            • TickTick logo
                            Schedule by Zapier + TickTick
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                              We all have those tasks that need to get done on a recurring schedule. This Zap will create a task in TickTick on a recurring schedule, just choose whether you want it to run daily, weekly, or monthly.

                              Create tasks in TickTick everyday with Schedule by Zapier

                              • Schedule by Zapier logo
                              • TickTick logo
                              Schedule by Zapier + TickTick
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                                Stay organized and efficient with this daily task-setting workflow. Each day, as per your schedule, a new task gets added in the TickTick app. This routine puts you in control, helping you maintain a well-structured routine and tackle your work list without missing a beat. Achieve daily productivity goals with ease.

                                Turn chat messages and emails into tasks

                                Your manager messages you in your team chat app, asking you to look over a document. You receive an email from a client, who has a question that you need to research. That's two tasks added to your plate, but if you don't capture them in your to-do list, you're liable to forget them.

                                These Zaps will copy a chat message or labeled email into TickTick so you don't have to waste time copying and pasting text.

                                Create TickTick tasks for newly-labeled Gmail emails [Business Gmail Accounts Only]

                                • Gmail logo
                                • TickTick logo
                                Gmail + TickTick
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                                  Looking for a more efficient way to add emails into TickTick? Use this Zap! Once it's in place, when you add a label to an email in Gmail, this integration will automatically create a new task in TickTick.

                                  Create TickTick tasks from new saved Slack messages

                                  • Slack logo
                                  • TickTick logo
                                  Slack + TickTick
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                                    Slack is where your team doles out tasks. TickTick is where you manage personal to-dos. To automatically turn important messages into tasks, use this integration and next time you star a message, a task will be created to TickTick.

                                    Add new Microsoft Outlook emails to TickTick

                                    • Microsoft Outlook logo
                                    • TickTick logo
                                    Microsoft Outlook + TickTick
                                    More details
                                      Don't lose those tasks buried in emails with this integration. Whenever you receive an email in Microsoft Outlook, this Zap will automatically add it to TickTick as a task.

                                      Turn notes into tasks

                                      Notes can become a catch-all of actual meeting notes, ideas, and other random thoughts. While some of your notes will never see the light of day—like the measurements you took of your dining room for the next IKEA run—you'll probably want to do something about that idea you had for a new blog article.

                                      Turn on one of these automated workflows, which will copy your note to TickTick. You don't have to switch between apps when it's time to flesh out that idea, or worse—forget to turn your idea into reality.

                                      Turn new tagged Evernote notes into TickTick tasks

                                      • Evernote logo
                                      • TickTick logo
                                      Evernote + TickTick
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                                        Are you struggling to follow through with your good ideas? With this integration, whenever you add a specific tag to an Evernote note, Zapier will automatically turn it into a task in TickTick so that more of those great ideas become a reality.

                                        Add new OneNote notes to TickTick

                                        • OneNote logo
                                        • TickTick logo
                                        OneNote + TickTick
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                                          Take action on your notes with this integration, which will automatically add new notes in OneNote to TickTick as tasks.

                                          Add new Evernote reminders to TickTick

                                          • Evernote logo
                                          • TickTick logo
                                          Evernote + TickTick
                                          More details
                                            Keep your reminders and tasks streamlined in one place with this integration. Whenever you add a new reminder to a note in Evernote, this Zap will automatically add it to TickTick as a task.

                                            Take your task management to the next level

                                            This is just the start of all that you can do with TickTick and Zapier. Zapier supports thousands of apps, so you can automate almost any task at work. Start building your Zap now and see what you can create.

                                            New to Zapier? It's a tool that helps anyone connect apps and automate workflows—without any complicated code. Sign up for free to use TickTick with Zapier.

                                            This article was originally published in September 2020. It was most recently updated in November 2023.

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