If you're a personal trainer working with a diverse group of clients, you have a ton to keep track of. From managing your marketing efforts to making sure your clients get a unique, challenging workout each week, there are a lot of moving parts.
Identifying the repetitive, tedious tasks that take up your time and finding ways to automate them can help you focus your efforts on the good stuff—like how to break a sweat.
Zapier can help you streamline your tasks by automatically sending information from one app to another in a Zap, our word for automated workflows. You'll see a variety of Zap templates—pre-made Zaps—throughout this piece that will help minimize the administrative hassle of managing your fitness business. To get started with a Zap template, just click on it, and we'll guide you through customizing it—it only takes a couple of minutes.
Automatically add new clients to your training app
Depending on how you're marketing your personal training business, your clients are probably signing up for your services in a few different ways. For example, you may sign them up directly after a phone call, or they may come your way from a social media ad.
Rather than manually adding all of your new clients to your personal training software after they make a purchase, use automation to connect the dots for you. These pre-made workflows will automatically add new clients to your personal training app from your email marketing, lead management, or purchase app.
Add new Mailchimp subscribers to Trainerize as active clients
Mailchimp + ABC Trainerize
More details
If you collect signups via Mailchimp's embeddable sign-up form, or if you use any storefront platform that integrates with Mailchimp, this integration can save you time. Automatically register new subscribers to your Mailchimp mailing lists to Trainerize as new, active clients.
Add clients to Trainerize programs from new Stripe orders
Stripe + ABC Trainerize
More details
Save time copying and pasting details from Stripe. This integration will automatically add clients to a Trainerize program when a new order occurs in Stripe.
Create a new person in ABC GymSales from a new lead in Facebook Lead Ads
Facebook Lead Ads + ABC GymSales
More details
Sync up your lead tools with this automation. This Zap automatically adds new leads in Facebook Lead Ads to ABC GymSales as a person. Take out the manual work from lead management by keeping your apps connected.
Follow up with clients automatically
That workout motivation can fade fast. Sending a welcome packet as soon as a client signs up for a workout or sending regular communication like workout reminders and tips can ensure your clients stay motivated and don't skip a workout.
Use these Zaps to connect your personal fitness app to your marketing software. Once you add a new client to your training app, these pre-made workflows will automatically add them to your subscriber list on Mailchimp, ActiveCampaign, and more. You'll never miss an opportunity for a follow-up.
Add new clients in Trainerize as a new or updated subscriber in Mailchimp
ABC Trainerize + Mailchimp
More details
Manually updating your mailing list can be time consuming. Use this automation to add all of your new clients in Trainerize to your subscriber lists in Mailchimp automatically.
Welcome new Trainerize clients with outbound emails
ABC Trainerize + Email by Zapier
More details
When you add a new client, there's a lot of new information for them to take in and process, whether it's your welcome package, PARQ forms, or waiver PDFs. Get that paperwork done automatically so that, when you add someone new, your focus can remain on your trainee. This Zap, once active, triggers with every new Trainerize client you add, sending them an email so everyone gets off on the right foot.
Add new paid group member in Exercise.com as a new or updated contact in ActiveCampaign
Exercise.com + ActiveCampaign
More details
Don't forget to follow up with new clients again. This Zap will automatically add new paid group members on Exercise.com to your ActiveCampaign list. This will ensure each new client enters your marketing stream without you having to add each one manually.
Keep track of your clients' workouts
Part of any good exercise program is keeping track of which workouts your clients perform each week so you can make sure you're adding in variety and continuing to challenge them. But if your clients prefer to track their workouts in a bunch of different workout tools, things can get messy.
Logging information about all of your clients in your project management software or in a Google Sheets spreadsheet can make it easier to track and manage.
Add completed MapMyFitness workouts to Google Sheets
MapMyFitness + Google Sheets
More details
Do you keep a journal of your workouts? Is it a bit tedious having to manually copy the details of each workout, when your fitness device or smartphone already has all of that information? Here's a great way to add a new row to an existing Google Sheets spreadsheet every time you complete a workout.
Archive Runkeeper activities in Google Sheets
Runkeeper + Google Sheets
More details
Another three miles down. Every day you put more and more road behind you as you challenge yourself to do a little better every day. Runkeeper can help you track your path in the moment, but wouldn't it be great to have an overall view of your progress to sort and archive as you need to? One simple automation can do just that.
Add new Strava activities to Google Sheets rows
Strava + Google Sheets
More details
With this Zap in place, each time you post your activity to Strava, Zapier will automatically add the details to a new row in your Google Sheets spreadsheet. Grab your data effortlessly to better see trends and improve your performance.
Add new Strava activities as records to Airtable
Strava + Airtable
More details
Each time you post your bike/run/swim/hike/etc activity to Strava, Zapier will create a new record in Airtable, including all of the activity details like pace/mileage/elevation/heart rate and time (in both metric and US/imperial). Then you can dig down into your data, charting and summarizing it to be better able to see trends and improve your performance.
If it's easier for you to track workouts on a calendar, you can do that, too. These pre-made workflows add workouts and activities from your fitness training app to your calendar automatically.
Add new MapMyFitness workouts as events in a Google Calendar
MapMyFitness + Google Calendar
More details
Can't remember how many times you went for a run last week? Use this Zapier integration to automatically log your workouts to a calendar. Every time you log an activity in MapMyFitness, an event will be created in a Google Calendar. You can share that calendar with a training team to make sure everyone hits their goals.
Add new Strava activities as events in Google Calendar
Strava + Google Calendar
More details
Google Calendar is a great place to reference your fitness activities over time, and this Zapier integration can make it happen effortlessly. Each time you post your bike/run/swim/hike/etc activity to Strava, Zapier will automatically create a new event in your Google Calendar, including all of the activity details like pace/mileage/elevation/heart rate and time. Just open your calendar and get a quick glance of how you are doing against your fitness goals.
Create detailed Google Calendar events from new Runkeeper activities
Runkeeper + Google Calendar
More details
Easily monitor your activity level by seeing your Runkeeper activities in Google Calendar. This integration handles that automatically, adding a detailed event to your calendar with each new activity so you know just how much in any week you've put one active foot in front of the other.
