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5 ways to automate knowledge management with Mem

By Krystina Martinez · May 18, 2023
The Mem app logo connected to other app logos on a light blue background.

Information overload at work is real. From the day-to-day projects and meetings to customer behavior and industry trends, you almost need a second brain just to keep up. 

Any knowledge management system, whether for yourself or across an organization, requires time and manual effort. Zapier can't give you a physical brain to transfer information—that would be creepy and dystopian—but we can help you automate knowledge management instead. 

With our automated workflows called Zaps, you can connect your favorite apps to AI-powered workspaces like Mem to organize your priorities and share internal knowledge with your team—no code required. Here are a few ways to get started.

You'll need a Zapier account to use the workflows in this piece. If you don't have an account yet, it's free to get started.

Table of contents

To get started with a Zap template—what we call our pre-made workflows—just click on the button. It only takes a few minutes to set up. You can read more about setting up Zaps here.

Keep track of tasks

Project and task management apps help us prioritize but often only have a single Notes field to add additional context to tasks. Mem uses AI to organize information automatically depending on the context of each mem—or note—you create. If you prefer more human control, Mem lets you organize mems into collections, which the AI will use as context to suggest related items to link. It also breaks out a separate to-do list for any mems with a date. 

You can use Zapier to route your tasks and projects to Mem and let AI organize the rest for easier access.  

Create Mems in Mem for new incomplete tasks in Todoist

  • Todoist logo
  • Mem logo
Todoist + Mem
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    Stay on top of your tasks with this seamless workflow between Todoist and Mem. Whenever you create a new incomplete task in Todoist, this automation will instantly create a Mem for you. This way, you can easily manage and track your tasks in both apps, ensuring important tasks never slip through the cracks.

    Create Mems from new Trello cards

    • Trello logo
    • Mem logo
    Trello + Mem
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      Consolidate your tasks in one place with this Zap, which automatically creates a Mem whenever there's a new Trello card.

      Quickly share notes and files

      We all have that coworker who remembers that obscure memo or magically unearths a document you've been trying to find. But we're not all gifted like that. Instead of spending time searching or relying on a teammate, you can share knowledge faster by automatically adding files to a shared Mem workspace with your team. These Zaps will get you started: 

      Create Mem notes from new Evernote entries

      • Evernote logo
      • Mem logo
      Evernote + Mem
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        Automatically turn your new Evernote notes into Mem notes with this seamless integration. Whenever you create a new note in Evernote, this automation will instantly create a corresponding Mem note, helping you stay organized and efficient across both platforms. Say goodbye to manual note transfers and enjoy a smooth, streamlined workflow.

        Create Mems in Mem for new Google Docs documents

        • Google Docs logo
        • Mem logo
        Google Docs + Mem
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          Create a seamless connection between Google Docs and the Mem app with this efficient workflow. When there's a new document in Google Docs, this automation will create a mem in the Mem app, ensuring your notes and information are in one convenient place. Save time and stay organized with this easy-to-set-up process.

          Turn new Notion database items into Mems

          • Notion logo
          • Mem logo
          Notion + Mem
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            Struggle to keep track of information? This Zap creates a new Mem for new Notion database items so you can access everything in one spot.

            Organize ahead of meetings

            Relevant documents can hide in plain sight within meeting agendas. For example, a discussion item might have links to project docs to provide further context. That's great for catching up in the moment, but it can be hard to find when you need to reference it later. 

            Mem uses AI to organize similar items for easier access, like the documents shared during a meeting. You can use the Zaps below to connect your calendar and conferencing tools to Mem, then let it organize the rest.  

            Create Mems when new Google Calendar events start

            • Google Calendar logo
            • Mem logo
            Google Calendar + Mem
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              Prep for your next meeting with this integration. Whenever an event is about to start in Google Calendar, this Zap automatically creates a new mem in Mem.

              Create new Mems when a Microsoft Outlook event starts

              • Microsoft Outlook logo
              • Mem logo
              Microsoft Outlook + Mem
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                Come prepared for your next meeting with this integration. This Zap automatically creates a Mem when a Microsoft Outlook event starts.

                Stay on top of communication

                Email and team chat apps are noisy, so it can be tough to parse out the tasks, decisions, and helpful FYIs you need. Instead of trying to be on all the time or using those advanced email search queries, you can use a Zap to save the content of those emails and team chat messages to Mem. Then, let the AI suggest how to organize them. Here are some workflows to try: 

                Create mems in Mem from new pushed messages in Slack

                • Slack logo
                • Mem logo
                Slack + Mem
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                  This integration can help you keep track of new knowledge acquired through Slack messages. This integration is run by selecting "Push to Zapier" on a message in Slack. When it runs, a new mem is automatically created that includes who the message is from, what channel it was sent in, the message content, and any notes you add when you push it to Zapier.

                  Create mems in Mem from new Outlook emails

                  • Microsoft Outlook logo
                  • Mem logo
                  Microsoft Outlook + Mem
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                    Use this integration to easily import each new Outlook email into Mem. This integration runs when you receive a new email and automatically creates a new mem with important information, such as who sent the email, when you received it, the subject, and the body content. Now, your searchable personal knowledge base can include invaluable information received via Outlook email!

                    Create Mems from Teams Mentions or Keywords

                    • Microsoft Teams logo
                    • Mem logo
                    Microsoft Teams + Mem
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                      Use this Zap to automatically import new Microsoft Teams messages that mention a certain person, word, or phrase. This integration will run when the specified mention is detected, and will create a new mem that includes who sent the message, what channel the message was sent in, what mention triggered the Zap, and the content of the message.

                      Monitor mentions and content

                      Whether you need to pay attention to your brand mentions or keep up with industry trends, you can use the power of AI and automation to get up to speed quickly. 

                      You can use Zapier to automatically add social media mentions and RSS feed content to Mem so you can catch up in one spot. Once it's within Mem, you can turn it into an action item or add it to a collection to keep everything organized. 

                      Add tagged media from Instagram for Business to Mem

                      • Instagram for Business logo
                      • Mem logo
                      Instagram for Business + Mem
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                        Stay on top of your brand's presence on Instagram. This Zap automatically creates a Mem for each new tagged post, making it easy to monitor and engage with your audience.

                        Add new Facebook Page recommendations to Mem

                        • Facebook Pages logo
                        • Mem logo
                        Facebook Pages + Mem
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                          This Zap automatically creates a new Mem for new Facebook Page recommendations, so you can respond to customer feedback quickly.

                          Add new RSS feed items to Mem

                          • RSS by Zapier logo
                          • Mem logo
                          RSS by Zapier + Mem
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                            Keep up with content easily with this integration. Whenever there's a new item in an RSS feed, this Zap automatically creates a new Mem.

                            Automate knowledge management with Mem and Zapier

                            With Mem and Zapier, you can automatically centralize and share knowledge so your team has what they need to do their best work. Zapier supports thousands of apps, so you automate almost any task at work. Start building your Zap now and see what you can create.

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