6 ways to automate Dialpad with Zapier

Since 2011, Dialpad has helped businesses manage calls, messaging, and meetings in a single platform. As soon as a conversation ends, though, you've likely got more work to do. Cue the updates to your customer relationship manager (CRM), creation of follow-up tasks, and sharing insights with your team.

Done manually, these tasks break your focus and slow you down. But when you pair Dialpad with Zapier's automated workflows—we call them Zaps—you can automate what happens after every touchpoint without bouncing between tools.

Read on for six of the most popular ways to get more out of Dialpad with secure, dependable automation.

Table of contents

• Auto-log Dialpad calls in a spreadsheet

• Add leads and activities from Dialpad to your CRM

• Alert your team when a new message comes in

• Turn phone calls into support tickets

• Send Dialpad call data anywhere with webhooks

• Turn Dialpad calls and texts into actionable tasks

Automatically log Dialpad calls in a spreadsheet

Keeping track of your customer conversations is a non-negotiable, especially if you rely on them to close deals and provide customer support. You need to know who called, when it happened, and the outcome.

While you could manually log each call in a spreadsheet or download the call records from Dialpad and paste them into your spreadsheet, this method invites human error and wastes precious business time.

With Zapier, you can tame the chaos of workflows past and log every Dialpad call directly in a specified spreadsheet, automatically. As soon as a call ends in Dialpad, a Zap can create new rows in Google Sheets or Smartsheet—complete with the contact name, call time, and other key details. That means you'll always have an up-to-date record of every conversation.

Add leads and activities from Dialpad to your CRM

Every call or text is a chance to move a deal forward or solve a customer problem. If those conversations don't make it into your CRM immediately, context gets lost and follow-ups get missed.

Sales or support reps often rely on memory or post-call notes to log activity in CRM tools. But manual updates are so easy to forget and can lead to incomplete records or lost deals. A better approach? Connect your favorite CRM tool to Dialpad using Zaps, so every call and message is logged automatically.

For example, when a call ends in Dialpad, a Zap can create an activity or lead in Zoho CRM or Copper with the complete call details. Or, if someone texts your team, a Zap can automatically create a new contact or lead in Salesforce. You can even use a Zap to update an existing opportunity or create a new one in LeadConnector the moment someone reaches out.

Either way, these workflows keep your team focused on relationships, not admin work, giving you full visibility into what's happening.

Pro tip: When a call mentions multiple stakeholders from the same company, use AI and Looping by Zapier to create a separate CRM record for each person mentioned. That way, you make sure every potential decision-maker is properly followed up with—not just the primary caller—so you can build consensus, uncover objections early, and keep deals moving forward. Check out our guides for building loops and using AI by Zapier.

Alert your team when a new message comes in

When new messages flow into Dialpad, can you guarantee that the right teammate will see them in time? If your answer's no, then consider using automation. It'll help your team members stay plugged in without constantly monitoring Dialpad.

With the workflows below, you can automatically send alerts to a shared Slack channel or Microsoft Teams thread whenever someone sends your team a text. You can also send alerts through WhatsApp, Telegram, or email—or whichever communication platform your team uses the most. This way, everyone stays responsive and ready to act.

Turn phone calls into support tickets

When customers call for help, you need a clear process for following up. Usually, this means logging into your help desk to fill out a form, then creating and assigning a ticket. But when your team is swamped, those steps can easily get skipped—and without a ticket, there's no record of the call. No record means no follow-up, which means the customer doesn't get the help they need.

With Zapier, you can prevent this from happening by automating ticket creation after every Dialpad call. Use these Zaps to instantly create a ticket in Freshdesk or log new conversations in Help Scout or Zoho Desk, so your support agents can swoop in quickly.

Pro tip: With AI chatbots, you can build a support strategy to handle routine questions before they become phone calls. Just add a Zapier Chatbot to your website and train it on your support knowledge base. When the chatbot can't solve an issue, it can create a pre-populated support ticket with conversation context, so your team already knows what solutions were attempted and can jump straight to troubleshooting. Read our guide to creating a chatbot.

Send Dialpad call data anywhere with webhooks

Zapier is the most connected AI orchestration platform. We've got thousands of app connections and are always adding more. But if a tool in your stack doesn't integrate yet, or if you've built a custom tool without a plug-and-play connection, you can still send your Dialpad data exactly where you need it to go using webhooks.

For instance, you can push Dialpad events to your data warehouse for reporting and analytics. Or send call info to an internal tool that scores leads or assigns follow-ups. No matter what your use case is, Zapier can help you power up the tools that you already use and love.

Turn Dialpad calls and texts into actionable tasks

Every call or SMS leads to an action. It could be a bug report, a follow-up call, or a check-in reminder. But if these actions or tasks aren't recorded, they might not happen.

With Zaps, you can automate the task creation process in your project management tool and make sure nothing falls through the cracks. For example, when a call ends in Dialpad, a Zap can create a new task in Asana or Monday.com with all the call details. Also, if you get an SMS, you can set up a Zap that automatically creates a task in Todoist and ClickUp.

Use automation to turn your conversations into action

Dialpad brings your team's calls, texts, and meetings into one place. And with Zapier, every one of these checkpoints can kick off a workflow, letting your team move faster, stay focused, and alchemize each interaction into a business opportunity.

That's just the start of what you can do with Dialpad and Zapier. What will you automate first?