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Zapier makes it easy to integrate Trello with Xero - no code necessary. See how you can get setup in minutes.

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Trello
Trello logo
Trello
1. Choose trigger event
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Xero
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Xero
2. Choose action
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1. Select the event
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Trello
Choose a trigger event

Choose a trigger

A trigger is the event that starts your Zap—like a "New Board" from Trello.

Add your action

An action happens after the trigger—such as "Add Items to Existing Sales Invoice" in Xero.

You’re connected!

Zapier seamlessly connects Trello and Xero, automating your workflow.

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

triggers, actions, or triggers and actions
    • Board
    • List
    • Card
      Required
    Trigger
    Polling
    Try It
    • Activity
      Required
    • Board
    • List
    • Card
      Required
    Trigger
    Instant
    Try It
    • Info
    • Board
    • Time Before
    • Time Before (Unit)
    • Status
    • Only cards where you're a member?
    Trigger
    Polling
    Try It
    • Board
    • List
    • Card
      Required
    Trigger
    Polling
    Try It
    • Board
    • List
    • Card
      Required
    Trigger
    Instant
    Try It
    • Board
    • Card
      Required
    Trigger
    Instant
    Try It

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Practical ways you can use Trello and Xero

Track new Xero invoices in Trello.

When a new invoice is created in Xero, Zapier can automatically create a card on a Trello board. This ensures business owners can visually track outstanding payments or client follow-ups in one place. It helps eliminate the need for manual invoice tracking and improves project workflow organization.

Business Owner
Log Trello activity to Xero for accurate cost tracking.

When a new card is added to Trello for IT-related tasks, Zapier can automatically create a tracking category in Xero to document expenses. This workflow bridges project actions with financial logging, offering better budgeting insights for tech-related projects.

IT
Automatically update project status in Trello from Xero payments.

When a payment is reconciled in Xero, Zapier can move the corresponding Trello card to a 'Completed' list. This keeps project statuses in Trello up-to-date without requiring manual updates, ensuring team alignment and saving time.

Project Management

Learn how to automate Trello on the Zapier blog

Learn how to automate Xero on the Zapier blog

Make work flow with AI

Level up your Trello to Xero integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
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Frequently Asked Questions about Trello + Xero integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Trello and Xero

How can I integrate Trello with Xero?

To integrate Trello with Xero, you can use Zapier, which is a tool that connects different applications together. The integration involves setting up triggers in Trello, such as 'New Card' or 'Card Moved,' and actions in Xero like 'Create Invoice' or 'Add Purchase Order.' This enables data to flow seamlessly between the two platforms based on specific events that occur in Trello.

What triggers are supported when integrating Trello with Xero?

When integrating Trello with Xero, possible triggers from Trello include 'New Card Created,' 'Card Updated,' and 'Due Date Approaching.' These triggers will initiate corresponding actions in Xero, allowing for automated entries or updates based on the activities within your Trello boards.

What actions can be performed in Xero with a Trello trigger?

Using a Trello trigger such as 'New Checklist Item Completed,' you can perform various actions in Xero like creating an invoice, updating an existing customer record, or adding a new invoice line item. The specific action taken depends on the setup within the integration.

Can I customize the data sent from Trello to Xero during integration?

Yes, our integration allows for customization of data sent from Trello to Xero. You can map fields between the two applications so that only relevant information is transferred. This includes selecting which card details go into invoice descriptions or customer records.

Is it possible to automate financial record keeping by linking Trello and Xero?

By linking Trello with Xero, you can automate aspects of financial record keeping. For instance, when a card is moved to a specific list indicating task completion, an invoice or purchase order could automatically be created in Xero. This reduces manual entry and improves accuracy.

How do I handle errors during the integration process?

If errors occur during the integration process between Trello and Xero, we recommend checking your trigger and action settings first. Ensure all fields are correctly mapped and both apps are properly authorized through Zapier. If problems persist, reaching out to support may help resolve complex issues.

Do I need any coding skills to set up the integration between Trello and Xero?

No coding skills are necessary to set up the integration between Trello and Xero using our tools. The interface allows users to create Zaps—custom automations—using simple clicks rather than code, making it accessible for users without technical expertise.

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About Trello
Trello is a team collaboration tool that lets you organize anything and everything to keep your projects on task.
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About Xero
Xero is an accounting app that lets you track businesses expenses and accounting with intuitive mobile apps and web interfaces for point-of-sale, ecommerce, time-tracking, and more.
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