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Zapier makes it easy to integrate Microsoft Outlook with Redtail CRM - no code necessary. See how you can get setup in minutes.

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Microsoft Outlook logo
Microsoft Outlook
Microsoft Outlook logo
Microsoft Outlook
1. Choose trigger event
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Redtail CRM
Redtail CRM logo
Redtail CRM
2. Choose action
Microsoft Outlook logo
1. Select the event
Setup
Test
Microsoft Outlook logo
Microsoft Outlook
Choose a trigger event

Choose a trigger

A trigger is the event that starts your Zap—like a "Calendar Event Start" from Microsoft Outlook.

Add your action

An action happens after the trigger—such as "Create Activity" in Redtail CRM.

You’re connected!

Zapier seamlessly connects Microsoft Outlook and Redtail CRM, automating your workflow.

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Customers have created over 25 million Zaps on the platform

6 mins

The average user takes less than 6 minutes to set up a Zap

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Frequently Asked Questions about Microsoft Outlook + Redtail CRM integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Microsoft Outlook and Redtail CRM

How do I connect Microsoft Outlook to Redtail CRM for email synchronization?

To establish a connection between Microsoft Outlook and Redtail CRM, you need to use third-party tools that facilitate integration through triggers and actions. Our platform offers seamless solutions where an incoming email in Outlook can be set as a trigger, prompting an action like creating a new contact or logging the email in Redtail CRM.

Can I automatically create contacts in Redtail CRM from emails received in Outlook?

Yes, by setting up an integration where receiving an email in Microsoft Outlook serves as a trigger, you can automate the creation of new contacts in Redtail CRM. This requires configuring specific actions that extract contact information from emails.

Is it possible to log calendar events into Redtail CRM from Microsoft Outlook?

Absolutely, you can synchronize calendar events by setting a trigger for new or updated events in Outlook. This trigger can then initiate actions such as logging these appointments directly into your Redtail CRM calendar.

How are tasks managed between Microsoft Outlook and Redtail CRM using integrations?

Tasks in Microsoft Outlook can be managed by setting triggers such as task creation or completion. These triggers can prompt actions like updating task statuses or creating corresponding tasks within Redtail CRM, ensuring both platforms are consistently updated.

What happens if I delete an event in Microsoft Outlook that was synced to Redtail CRM?

If an event originally created or updated via our integration is deleted in Microsoft Outlook, you need to set up a specific trigger-action pair that also removes it from your Redtail CRM to maintain synchronized records across both platforms.

Can we customize which parts of the data sync between Microsoft Outlook and Redtail?

Yes, customization is key with our solutions; you can specify which data points should sync between the two applications by defining precise triggers and corresponding actions according to your workflow requirements.

Do I need technical expertise to set up the integration between these tools?

Not at all. We have designed our platform to be user-friendly and intuitive. Setting up triggers and actions requires no coding experience. Our step-by-step guide walks you through linking your accounts easily.

Practical ways you can use Microsoft Outlook and Redtail CRM

Add new Redtail contacts to Outlook.

When a new contact is added in Redtail CRM, Zapier can automatically create a new contact in Microsoft Outlook. This ensures your contact lists stay synchronized without manual data entry, improving accuracy and saving time.

Business Owner
Sync important emails to Redtail as activities.

Zapier can create a new activity in Redtail CRM whenever a flagged email is received in Microsoft Outlook. This helps customer support teams centralize critical client communications and collaborate more efficiently.

Customer Support Ops
Add Redtail leads to Outlook as contacts.

When a new lead is created in Redtail CRM, Zapier can automatically add it to Microsoft Outlook contacts. This ensures contact information is readily accessible for email marketing or outreach, reducing manual data handling.

Marketing & Marketing Ops

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

triggers, actions, or triggers and actions
    • Calendar
    • Time Before
      Required
    • Time Before (Unit)
      Required
    Trigger
    Polling
    Try It
    • Parent Folder
      Required
    • Child Folder
    Trigger
    Polling
    Try It
    • Contact Folder
    Trigger
    Polling
    Try It
    • Parent Folder
      Required
    • Child Folder
    • Search terms
      Required
    • Note
    Trigger
    Polling
    Try It
  • Microsoft Outlook triggers, actions, and search
    Cancelled Calendar Event

    Triggers when an event is cancelled.

    Trigger
    Instant
    Try It
    • Calendar
    Trigger
    Polling
    Try It
    • Shared Inbox
    Trigger
    Polling
    Try It

Learn how to automate Microsoft Outlook on the Zapier blog

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microsoft-outlook logo
About Microsoft Outlook
Microsoft Outlook is a web-based suite of webmail, contacts, tasks, and calendaring services.
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About Redtail CRM
Redtail CRM is cost-effective, easy to use, cloud based solution for today’s financial professional. Packed with powerful features for activity management, office automation, and more.
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