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Zapier makes it easy to integrate Microsoft Outlook with Motion - no code necessary. See how you can get setup in minutes.

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Microsoft Outlook logo
Microsoft Outlook
Microsoft Outlook logo
Microsoft Outlook
1. Choose trigger event
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Motion
Motion logo
Motion
2. Choose action
Microsoft Outlook logo
1. Select the event
Setup
Test
Microsoft Outlook logo
Microsoft Outlook
Choose a trigger event

Choose a trigger

A trigger is the event that starts your Zap—like a "Calendar Event Start" from Microsoft Outlook.

Add your action

An action happens after the trigger—such as "Create Project" in Motion.

You’re connected!

Zapier seamlessly connects Microsoft Outlook and Motion, automating your workflow.

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25m

Customers have created over 25 million Zaps on the platform

6 mins

The average user takes less than 6 minutes to set up a Zap

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Frequently Asked Questions about Microsoft Outlook + Motion integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Microsoft Outlook and Motion

How do I integrate Microsoft Outlook with Motion?

To integrate Microsoft Outlook with Motion, you need to set up a connection between the two applications. This can be done through our platform by selecting Microsoft Outlook as your trigger app and Motion as your action app. You will then define specific triggers, such as receiving a new email or creating an event, and corresponding actions in Motion like updating a task or creating a new project.

Can I automatically create tasks in Motion from Outlook emails?

Yes, you can automatically create tasks in Motion from Outlook emails by setting up a trigger for new emails received in your Outlook inbox. This trigger can then be linked to an action in Motion that creates a task using the email contents.

What triggers are available for Microsoft Outlook integration?

For Microsoft Outlook integration, popular triggers include when you receive a new email, have an upcoming calendar event, or send an outgoing message. These can all be captured to initiate automated processes within our platform.

Are there any actions specific to Motion once integrated with Outlook?

Once integrated with Outlook, specific actions that can be taken in Motion include creating new tasks, updating existing projects, marking items as complete or notifying team members of changes.

Is it possible to sync calendar events between Microsoft Outlook and Motion?

Yes, syncing calendar events is possible. You can set up automated workflows where a new event created in Outlook is instantly added to your calendar in Motion or vice versa. These events can trigger further actions depending on your needs.

Do I need technical skills to set up this integration?

You don’t need technical skills to set up the integration; our user-friendly interface guides you step by step through establishing the connection and setting specific triggers and actions between Microsoft Outlook and Motion.

How secure is my data when integrating Microsoft Outlook with Motion?

We prioritize your data security and ensure that all connections between Microsoft Outlook and Motion are encrypted. We follow industry-standard practices to protect your information throughout the integration process.

Practical ways you can use Microsoft Outlook and Motion

Add new emails in Outlook as tasks in Motion

Stay on top of critical tasks as a business owner. When you receive a new email in Outlook that matches specific criteria (like an important client communication or business inquiry), Zapier can automatically create a task in Motion to ensure you never miss important action items. This automation helps track responsibilities and ensures timely follow-up, keeping business operations smooth.

Business Owner
Turn IT requests from Outlook emails into Motion tasks

Streamline IT task management by letting Zapier handle incoming requests. When an IT-related email lands in a specified Outlook folder, Zapier creates a corresponding task in Motion. This ensures every IT ticket or request is properly tracked and prioritized, cutting down response time and improving issue resolution.

IT
Sync calendar events from Outlook to Motion as tasks

For project managers juggling multiple deadlines, having tasks aligned with calendar events is critical. When you create a new event in Outlook, Zapier can automatically generate a corresponding task in Motion, ensuring your schedule and task manager are always in sync. This reduces forgotten tasks and increases alignment between meetings and action steps.

Project Management

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

triggers, actions, or triggers and actions
    • Calendar
    • Time Before
      Required
    • Time Before (Unit)
      Required
    Trigger
    Polling
    Try It
    • Parent Folder
      Required
    • Child Folder
    Trigger
    Polling
    Try It
    • Contact Folder
    Trigger
    Polling
    Try It
    • Parent Folder
      Required
    • Child Folder
    • Search terms
      Required
    • Note
    Trigger
    Polling
    Try It
  • Microsoft Outlook triggers, actions, and search
    Cancelled Calendar Event

    Triggers when an event is cancelled.

    Trigger
    Instant
    Try It
    • Calendar
    Trigger
    Polling
    Try It
    • Shared Inbox
    Trigger
    Polling
    Try It

Learn how to automate Microsoft Outlook on the Zapier blog

Learn how to automate Motion on the Zapier blog

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microsoft-outlook logo
About Microsoft Outlook
Microsoft Outlook is a web-based suite of webmail, contacts, tasks, and calendaring services.
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About Motion
Motion uses artificial intelligence to optimize your and your team’s day. It automatically prioritizes tasks, schedules meetings & resolves calendar conflicts.
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