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Set up your first integration
Quickly connect Google Sheets to Xero with a Zapier template.
Our most popular template
How Zapier works
Zapier makes it easy to integrate Google Sheets with Xero - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "New Spreadsheet Row (Team Drive)" from Google Sheets.
Add your action
An action happens after the trigger—such as "Add Items to Existing Sales Invoice" in Xero.
You’re connected!
Zapier seamlessly connects Google Sheets and Xero, automating your workflow.
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Frequently Asked Questions about Google Sheets + Xero integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Google Sheets and Xero
How can I integrate Google Sheets with Xero?
To integrate Google Sheets with Xero, you can use our platform to set up automated workflows called Zaps. You'll start by selecting a trigger event in Google Sheets, such as 'New Spreadsheet Row', and then choose an action event in Xero, like 'Create Invoice'. This streamlines data transfer without manual input.
What triggers are available for Google Sheets in a Xero integration?
In our integration service, Google Sheets can be used with triggers like 'New Spreadsheet Row', 'Updated Spreadsheet Row', and 'New Worksheet'. These triggers help initiate actions in Xero as part of an automated workflow.
What actions can be performed in Xero when integrated with Google Sheets?
When integrated with Google Sheets, you can perform actions in Xero such as 'Create Invoice', 'Add New Contact', and 'Create Payment'. These actions are automatically executed based on specified triggers from your sheets.
Can I update existing invoices in Xero using data from Google Sheets?
Currently, the direct update for existing invoices isn't supported. However, we recommend creating new invoices based on updated row data from your Google Sheet using the 'Create Invoice' action.
Is it possible to sync multiple spreadsheets with one Xero account?
Yes, you can sync multiple spreadsheets with a single Xero account. Each spreadsheet would have its own set of triggers and actions configured, allowing flexible control over how data moves between them.
Are there limitations on the number of rows that can trigger an action from Google Sheets to Xero?
While individual Zaps work well for smaller datasets due to speed and frequency limits, bulk operations might require segmenting your spreadsheet or running less frequent Zaps to ensure proper execution without hitting any threshold limits.
How secure is the integration between Google Sheets and Xero?
Our platform ensures that all connections between Google Sheets and Xero are secure. Data transferred during the process is encrypted end-to-end, adhering to industry-standard security protocols.
Practical ways you can use Google Sheets and Xero
Track new sales invoices in a spreadsheet.
Keep an up-to-date record of all sales invoices. When a new sales invoice is created in Xero, Zapier automatically adds the invoice details as a new row in a specific Google Sheets spreadsheet. This helps business owners maintain visibility over cash flow and revenue trends without needing to manually reconcile records.
Business OwnerTrack marketing spend in a spreadsheet.
Monitor campaign budgets closely with automation. When a new bill is created in Xero for marketing expenses, Zapier logs it into a budget-tracking Google Sheets file. This ensures the marketing ops team has immediate access to spending data, helping manage budgets effectively and avoid overspending.
Marketing & Marketing OpsLog project expenses in real time.
Streamline expense tracking by automating updates. When a new bill is added in Xero, Zapier updates a designated Google Sheet with the details. Project managers can monitor expenses with greater accuracy, which supports better budgeting and financial tracking.
Project ManagementSupported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- Drive
- SpreadsheetRequired
- WorksheetRequired
Try ItTriggerPolling- Drive
Try ItTriggerPolling- No_team_drive
- SpreadsheetRequired
- WorksheetRequired
- Trigger column
Try ItTriggerInstant- Drive
- SpreadsheetRequired
- WorksheetRequired
- Column_nameRequired
- Index
ActionWrite
- No_team_drive
- SpreadsheetRequired
- WorksheetRequired
Try ItTriggerInstant- Drive
- SpreadsheetRequired
- WorksheetRequired
- Trigger column
Try ItTriggerPolling- Drive
- SpreadsheetRequired
Try ItTriggerPolling- Drive
- SpreadsheetRequired
- WorksheetRequired
- Use Timezone set up on the spreadsheet to format date values?
ActionWrite