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Set up your first integration
Quickly connect Google Forms to Xero with a Zapier template.
Our most popular template
How Zapier works
Zapier makes it easy to integrate Google Forms with Xero - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "New Form Response" from Google Forms.
Add your action
An action happens after the trigger—such as "Add Items to Existing Sales Invoice" in Xero.
You’re connected!
Zapier seamlessly connects Google Forms and Xero, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- FormRequired
Try ItTriggerInstant- Stop on errorRequired
- HTTP MethodRequired
- URLRequired
- Query string parameters
- Additional request headers
- Body
ActionWrite- OrganizationRequired
- Status
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- Status
- Type
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- FormRequired
Try ItTriggerInstant- OrganizationRequired
Try ItTriggerPolling- OrganizationRequired
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Practical ways you can use Google Forms and Xero
Streamline form responses into expenses.
When participants respond to a Google Form designed for expense submissions, Zapier logs these as expense claim receipts in Xero. This automation saves time and ensures that no submissions are missed, improving financial accuracy.
Business Owner
Centralize user access forms with invoicing.
When employees submit a Google Form requesting access to new tools or software, Zapier can trigger the creation of a draft expense or bill in Xero. This improves visibility into costs associated with tools and streamlines IT-related expense approvals.
ITTrack project expenses from forms in real time.
Every time a team member submits a Google Form detailing project expenses, Zapier creates a corresponding expense report in Xero. This ensures real-time tracking of project-related costs and reduces the risk of budgeting errors.
Project ManagementLearn how to automate Google Forms on the Zapier blog
Learn how to automate Xero on the Zapier blog
Frequently Asked Questions about Google Forms + Xero integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Google Forms and Xero
How can I integrate Google Forms with Xero using Zapier?
You can integrate Google Forms with Xero by setting up a Zap in our platform. This involves selecting Google Forms as your trigger app and choosing a specific trigger event, such as 'New Response in Spreadsheet.' Then, connect Xero as your action app to perform tasks like 'Create Invoice' or 'Create Bill.'
What triggers are available for Google Forms in the integration with Xero?
In the integration, you can use triggers like 'New Response in Spreadsheet' from Google Forms. This allows you to automate tasks in Xero every time a new form response is recorded.
What actions can be performed in Xero once integrated with Google Forms?
Once integrated, you can perform various actions in Xero such as 'Create Invoice,' 'Create Contact,' and 'Create Payment.' These actions are executed whenever there's a new response in your selected Google Form.
Is it possible to update existing records in Xero through this integration?
Our current integration between Google Forms and Xero focuses primarily on creating new records rather than updating existing ones. However, you can manage updates directly within the Xero interface after new data is entered.
Do I need any coding skills to set up the integration between Google Forms and Xero?
No coding skills are required. Our platform provides an intuitive interface that guides you through setting up triggers and actions for integrating Google Forms with Xero.
Can I map specific fields from my Google Form to fields within Xero invoices or bills?
Yes, during the Zap setup process, you can map form fields to specific fields within invoices or bills in Xero. This ensures that data is accurately transferred according to your preferences.
How often does the data transfer occur between my Google Form and Xero once integrated?
The data transfer occurs automatically whenever there is a new form submission if you've set up your trigger correctly. The actual frequency depends on your plan with us, as some plans offer real-time syncing while others may have slight delays.
