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Set up your first integration
Quickly connect Google Drive to QuickBooks Online with a Zapier template.
Our most popular template
How Zapier works
Zapier makes it easy to integrate Google Drive with QuickBooks Online - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "New File" from Google Drive.
Add your action
An action happens after the trigger—such as "Attach File(s) or Note" in QuickBooks Online.
You’re connected!
Zapier seamlessly connects Google Drive and QuickBooks Online, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- Drive
Try ItTriggerPolling- Drive
- Folder
Try ItTriggerPolling- FileRequired
- Convert to Document?
- File Name
- Drive
- Folder
ActionWrite- Drive
- Folder
- Folder NameRequired
ActionWrite
- Drive
- Folder
- Include Deleted Files?
Try ItTriggerPolling- Drive
- Folder
- Include_deleted
Try ItTriggerPolling- Drive
- Folder
- FileRequired
- Convert to Document?
- File Name
- File Extension
- Idempotency_key
ActionWrite- FileRequired
- Drive
- Folder
ActionWrite
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Practical ways you can use Google Drive and QuickBooks Online
Sync expense receipts to Google Drive
Streamline your expense management by organizing digital copies directly in your file storage. When a new expense with an attachment is logged in QuickBooks Online, Zapier can automatically upload the receipt to a designated folder in Google Drive, saving time in managing documents.
Business OwnerTrack campaign expenses in Google Drive
When a new marketing expense is added to QuickBooks Online, have Zapier automatically record the receipt in a Google Drive folder. This oversight aids in tracking and organizing campaign budgets effortlessly.
Marketing & Marketing OpsStore project-related invoices in Google Drive
When a new project invoice is created in QuickBooks Online, Zapier uploads it to a project-specific Google Drive folder. This ensures easy access and centralizes project financial records for better team collaboration.
Project ManagementLearn how to automate Google Drive on the Zapier blog
Learn how to automate QuickBooks Online on the Zapier blog
Frequently Asked Questions about Google Drive + QuickBooks Online integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Google Drive and QuickBooks Online
How do I integrate Google Drive with QuickBooks Online?
You can integrate Google Drive with QuickBooks Online using our platform by setting up automated workflows, known as Zaps. You just need to select a trigger event in Google Drive, like 'New File in Folder', then choose an action event in QuickBooks Online, such as 'Create Sales Receipt'. This setup allows the two applications to communicate seamlessly.
What triggers are available for Google Drive when integrating with QuickBooks Online?
When integrating Google Drive with QuickBooks Online, you can use triggers such as 'New File', 'New Folder', or 'File Updated'. These triggers initiate actions within QuickBooks like categorizing expenses or updating records automatically.
Can I automate the creation of invoices in QuickBooks from files added to Google Drive?
Yes, you can automate invoice creation in QuickBooks based on files added to a specific Google Drive folder. Set a trigger for 'New File in Folder' in Google Drive and an action for 'Create Invoice' in QuickBooks Online.
Are there any limitations when integrating these platforms?
While integrating, note that certain file types may not be supported for automatic actions, and there might be limitations on the number of tasks you can automate per Zap. Make sure your files are compatible and plan your workflow accordingly.
Does my Zap run instantly once triggered by an action on Google Drive?
Our platform checks for new data approximately every 5 to 15 minutes depending on your plan. So while Zaps do not run instantly upon a trigger action in Google Drive, they do execute shortly after being triggered.
Can I update existing QuickBooks records automatically with changes from Google Drive?
Yes, by setting up a Zap that uses the 'File Updated' trigger from Google Drive, you can prompt changes or updates to existing records within QuickBooks Online automatically.
How secure is the integration between Google Drive and QuickBooks Online through your service?
We use strong encryption protocols to ensure that data transferred between Google Drive and QuickBooks Online remains secure throughout the automation process. Both platforms continue to maintain their security measures during these interactions.
