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How Zapier works

Zapier makes it easy to integrate Google Calendar with Google Tasks - no code necessary. See how you can get setup in minutes.

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Google Calendar logo
Google Calendar
Google Calendar logo
Google Calendar
1. Choose trigger event
Google Tasks logo
Google Tasks
Google Tasks logo
Google Tasks
2. Choose action
Google Calendar logo
1. Select the event
Setup
Test
Google Calendar logo
Google Calendar
Choose a trigger event

Choose a trigger

A trigger is the event that starts your Zap—like a "New Calendar" from Google Calendar.

Add your action

An action happens after the trigger—such as "Create Task List" in Google Tasks.

You’re connected!

Zapier seamlessly connects Google Calendar and Google Tasks, automating your workflow.

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Customers who say using Zapier has made them better at their job

25m

Customers have created over 25 million Zaps on the platform

6 mins

The average user takes less than 6 minutes to set up a Zap

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Frequently Asked Questions about Google Calendar + Google Tasks integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Google Calendar and Google Tasks

How can I integrate Google Calendar with Google Tasks?

You can integrate Google Calendar with Google Tasks using automation tools like ours that allow for setting up triggers and actions. Usually, a trigger such as 'Event starts' on Google Calendar can create a new task in Google Tasks automatically.

What triggers are available for connecting Google Calendar to Google Tasks?

Common triggers include 'New Event Created' and 'Event Starts Soon.' These can be set to automatically create or update tasks in your Google Tasks.

Can I create a task in Google Tasks from a canceled event in Google Calendar?

Yes, by setting up an automation where the trigger 'Event Canceled' creates a new task in your Google Tasks, you can keep track of events even if they don't occur as planned.

Is it possible to update tasks when an event is modified in Google Calendar?

Absolutely. You can configure the action such that modifications to events, like changes in time or description, automatically update corresponding tasks in your list.

How do recurring events affect tasks created through integration?

If you have recurring events, each instance can trigger separate task creation or updates based on how you set the workflow. Ensure the settings reflect whether you want individual tasks or just updates to an existing one.

Can we configure reminders for tasks created from calendar events?

Yes, when setting up the integration, you can add specific time-based reminders to your newly created tasks so you're notified ahead of time.

Is two-way synchronization available between Google Calendar and Google Tasks?

At present, most setups allow for one-way synchronization where actions in Google Calendar trigger responses in Google Tasks. We're exploring options for future enhancements for two-way sync.

Practical ways you can use Google Calendar and Google Tasks

Sync meeting times with task deadlines.

When a meeting is scheduled in Google Calendar, Zapier adds a related task in Google Tasks with the same due date. This helps business owners balance meetings with task completions more effectively.

Business Owner
Log maintenance schedules into tasks.

When events like IT maintenance schedules are added to Google Calendar, Zapier turns them into tasks in Google Tasks. This helps the IT team stay organized and never miss critical updates or schedules.

IT
Create tasks for project milestone meetings.

For every project milestone meeting added to Google Calendar, Zapier creates a detailed task in Google Tasks. This helps project managers track action items tied to milestones, creating better accountability.

Project Management

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

triggers, actions, or triggers and actions
    • Calendar
      Required
    • Expand Recurring Events
    Trigger
    Instant
    Try It
    • Calendar
      Required
    • Search_term
    Trigger
    Polling
    Try It
    • Calendar
      Required
    Trigger
    Polling
    Try It
    • Calendar
      Required
    • Time After
    • Time After (Unit)
    • Search_term
    Trigger
    Polling
    Try It
    • Calendar
      Required
    Trigger
    Instant
    Try It
    • Calendar
      Required
    • Event
      Required
    • Attendee/s
      Required
    Action
    Write

Learn how to automate Google Calendar on the Zapier blog

Learn how to automate Google Tasks on the Zapier blog

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google-calendar logo
About Google Calendar
Google Calendar lets you organize your schedule and share events with co-workers and friends. With Google's free online calendar, it's easy to keep track of your daily schedule.
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google-tasks logo
google-tasks logo
About Google Tasks
Google Tasks is a very simple task list. Works inside Gmail, Android, and Calendar seamlessly.
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