Gmail + Google Calendar
Send emails reminders from Gmail for upcoming Google Calendar events with video call information
Are you tired of manually emailing video call links? Zapier can do that for you, whether you use Zoom, Webex Meetings, or another video conferencing app. Set up this integration, and whenever a Google Calendar event is about to start, we'll send out an email from Gmail at the pre-defined time. It'll include any video conferencing links you've attached to your calendar event.
Are you tired of manually emailing video call links? Zapier can do that for you, whether you use Zoom, Webex Meetings, or another video conferencing app. Set up this integration, and whenever a Google Calendar event is about to start, we'll send out an email from Gmail at the pre-defined time. It'll include any video conferencing links you've attached to your calendar event.
- When this happens...
Event StartTriggers when a specified amount of time before an event starts.
TriggerPollingZapier checks for new data every 15 min on the Free plan - automatically do this!
Send EmailTriggers when a new email appears in the specified mailbox.
ActionWriteCreate a new record or update an existing record in your app.
- Free forever for core features
- 14 day trial for premium features & apps
New Calendar
Triggers when a calendar is created.
Try ItTriggerThis is the start of your ZapPollingZapier checks for new data every 15 min on the Free planCalendarRequired
Search Term
Try ItTriggerThis is the start of your ZapPollingZapier checks for new data every 15 min on the Free planCalendarRequired
Expand Recurring Events
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.CalendarRequired
Search TermRequired
Try ItTriggerThis is the start of your ZapPollingZapier checks for new data every 15 min on the Free planNameRequired
Description
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.CalendarRequired
Summary
Description
Location
Add Conferencing?
Start Date & TimeRequired
End Date & TimeRequired
Repeat Frequency
Repeat Until
Repeat How Many Times?
All day
Color
Attendees
Visibility
Use Default Reminders?
Reminders
Minutes Before Reminders
Show me as Free or Busy
Guests Can Modify Event
Event Type
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.CalendarRequired
EventRequired
Summary
Description
Location
Start Date & Time
End Date & Time
Repeat Frequency
Repeat Until
Repeat How Many Times?
All day
Color
Attendees
Visibility
Use Default Reminders?
Reminders
Minutes Before Reminders
Show me as Free or Busy
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.CalendarRequired
Event IDRequired
ActionThis is an event a Zap performs.SearchFind existing data in your appCalendarRequired
Expand Recurring Events
Search Term
Start Time Before
End Time After
ActionThis is an event a Zap performs.SearchFind existing data in your appLabel or mailbox
Search keywords
Try ItTriggerThis is the start of your ZapPollingZapier checks for new data every 15 min on the Free planEmail message to be DeletedRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Trigger Instructions
ThreadRequired
To
Cc
Bcc
From
From Name
Body type
BodyRequired
Add signature default
Label or mailbox
Attachments
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.To
Send message to Google Contacts Group/Label
Cc
Bcc
From
From Name
Reply To
SubjectRequired
Body type
BodyRequired
Add signature default
Label or mailbox
Attachments
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.ThreadRequired
Label(s) to removeRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Search StringRequired
ActionThis is an event a Zap performs.SearchFind existing data in your app
CalendarRequired
Time Before
Time Before (Unit)
Search Term
Try ItTriggerThis is the start of your ZapPollingZapier checks for new data every 15 min on the Free planCalendarRequired
EventRequired
Attendee/sRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.CalendarRequired
EventRequired
Notify Attendees?
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.CalendarRequired
Describe EventRequired
Attendees
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Api Docs Info
Stop on errorRequired
HTTP MethodRequired
URLRequired
Query string parameters
Additional request headers
Body
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.CalendarRequired
Expand Recurring Events
Search Term
Start Time Before
End Time After
ActionThis is an event a Zap performs.SearchFind existing data in your appCalendarRequired
Expand Recurring Events
Search Term
Start Time Before
End Time After
Summary
Description
Location
Add Conferencing?
Start Date & TimeRequired
End Date & TimeRequired
Repeat Frequency
Repeat Until
Repeat How Many Times?
All day
Color
Attendees
Visibility
Use Default Reminders?
Reminders
Minutes Before Reminders
Show me as Free or Busy
Guests Can Modify Event
Event Type
ActionThis is an event a Zap performs.Search or writeFind existing data in your app, or create a new record if no data is found
New Label
Triggers when you add a new label.
Try ItTriggerThis is the start of your ZapPollingZapier checks for new data every 15 min on the Free planNew Starred Email
Triggers when you receive a new email and star it within two days.
Try ItTriggerThis is the start of your ZapPollingZapier checks for new data every 15 min on the Free planLabel
MessageRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Recipient Instructions
To
Cc
Bcc
SubjectRequired
From
From Name
Body type
BodyRequired
Add signature default
Label or mailbox
Attachments
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Name of labelRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.MessageRequired
Label(s) to removeRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Trigger Instructions
ThreadRequired
To
Cc
Bcc
From
From Name
Reply To
Body type
BodyRequired
Add signature default
Label or mailbox
Attachments
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Search StringRequired
To
Send message to Google Contacts Group/Label
Cc
Bcc
From
From Name
Reply To
SubjectRequired
Body type
BodyRequired
Add signature default
Label or mailbox
Attachments
ActionThis is an event a Zap performs.Search or writeFind existing data in your app, or create a new record if no data is found
About Gmail
One of the most popular email services, Gmail keeps track of all your emails with threaded conversations, tags, and Google-powered search to find any message you need.
About Google Calendar
Google Calendar lets you organize your schedule and share events with co-workers and friends. With Google's free online calendar, it's easy to keep track of your daily schedule.
Related Zap Templates
- Get an email reminder in Gmail 1 hour before a new Google Calendar event starts
- Send emails from Gmail for upcoming Google Calendar events
- Create Google Calendar events from new Gmail emails
- Wish clients "Happy Birthday!" with an automated email from your Gmail inbox
- Send emails from Gmail for new Google Calendar events
- Create Google Calendar events for new emails that match searches on Gmail
- Send Gmail emails for ended events in Google Calendar
- Send reminder email 12 hours before an appointment
- Have a "Happy Birthday!" email draft waiting in Gmail the day before a client's birthday
- Send Gmail emails for new cancelled Google Calendar events
- Add new Google Calendar events with new emails matching Gmail searches
- Create new Google Calendar events from new Gmail emails
- Send Gmail emails for new or updated Google Calendar events
- Send Gmail emails for new Google Calendar events matching search terms
- Create detailed events in Google Calendar for new starred emails in Gmail
- Send Gmail emails for new Google Calendar event starts
- Create Gmail drafts for ended Google Calendar events
- Plant trees in Tree-Nation and relay emails via Gmail when new events end in Google Calendar
- Send weather updates via email as Google Calendar events approach
- Get your Zapier Digest in a Gmail email before your Google Calendar event
- Send email through Gmail for new calendar events in Google Calendar
- Send Gmail emails for new calendars in Google Calendar
- Send emails via Gmail for new likely no-show appointments in Google Calendar identified by Akkio
- Send Gmail emails for new events in Google Calendar
- Generate images with Leap AI from new Gmail emails
- Add labels to emails in Gmail for new Google Calendar events
- Create drafts in Gmail for new events in Google Calendar
- Create drafts in Gmail for new Google Calendar events
- Create Gmail drafts for new Google Calendar events matching a search criteria
- Create drafts in Gmail for cancelled events in Google Calendar
- Add attendees to Google Calendar events from new Gmail emails
- Create Gmail labels for new Google Calendar events
- Reply to emails in Gmail when new events are created in Google Calendar
- Start events in Google Calendar and add labels to emails in Gmail
- Create new Google Calendar events from newly received Gmail emails
- Start new Google Calendar events and create labels in Gmail
- Create detailed events in Google Calendar from new labeled emails in Gmail
- Create Google Calendar events for new emails matching search in Gmail
- Create new Google Calendar events for new Gmail labels
- Create Google Calendar events from new Gmail attachments
- Create events in Google Calendar from new labels in Gmail
- Create Google Calendar events from new labeled Gmail emails
- Create detailed events in Google Calendar for new attachments in Gmail
- Create detailed events in Google Calendar for new labels in Gmail
- Create drafts in Gmail for new or updated events in Google Calendar
- Respond to emails in Gmail when new events start in Google Calendar
- Add attendee/s to events in Google Calendar and send emails via Gmail for new EOwn submissions
- Create detailed events in Google Calendar from new threads in Gmail
- Create events in Google Calendar from new starred emails in Gmail
- Label Gmail emails when Google Calendar events are cancelled
- Start events in Google Calendar and remove labels from emails in Gmail
- Create labels in Gmail for new events in Google Calendar
- Start actions in Google Calendar when new emails matching search are found in Gmail
- Label emails in Gmail when events end in Google Calendar
- Add new Gmail emails matching a search to Google Calendar as event attendees
- Update Google Calendar events when new Gmail emails match a search
- Create Google Calendar events from new Gmail emails
- Update Google Calendar events when new labeled emails arrive in Gmail
- Label Gmail emails when new Google Calendar events are created
- Create draft Gmail replies for new Google Calendar events
- Update events in Google Calendar when new emails arrive in Gmail
- Create labels in Gmail when events are cancelled in Google Calendar
- Send emails via Gmail when events end in Google Calendar
- Create drafts in Gmail for new events in Google Calendar
- Send emails in Gmail for new events matching search in Google Calendar
- Send emails in Gmail when new or updated events occur in Google Calendar
- Create Google Calendar events from new Gmail emails
- Create drafts in Gmail when events end in Google Calendar
- Create detailed events in Google Calendar from new labeled emails in Gmail
- Create drafts in Gmail for new or updated events in Google Calendar
- "reply to emails in Gmail when new matching events occur in Google Calendar"
- Create Google Calendar events from new Gmail emails
- Send email with Gmail when events are cancelled in Google Calendar
- Create Google Calendar events from new matching Gmail emails
- Create detailed Google Calendar events from new labeled Gmail emails
- Generate Google Calendar events using data extracted from new Gmail attachments by SmartDocs AI Studio
- Add label to emails in Gmail when new calendars are created in Google Calendar
- Create Google Calendar events from new labeled Gmail emails
- Create new Google Calendar events from new labeled Gmail emails
- Create new Google Calendar events from new Gmail attachments
- Add new attendees to Google Calendar event from new starred emails in Gmail
- Create new Google Calendar events for new Gmail emails matching search criteria
Related Zap Templates
- Get an email reminder in Gmail 1 hour before a new Google Calendar event starts
- Wish clients "Happy Birthday!" with an automated email from your Gmail inbox
- Send Gmail emails for ended events in Google Calendar
- Send Gmail emails for new cancelled Google Calendar events
- Send Gmail emails for new or updated Google Calendar events
- Send Gmail emails for new Google Calendar event starts
- Send weather updates via email as Google Calendar events approach
- Send Gmail emails for new calendars in Google Calendar
- Generate images with Leap AI from new Gmail emails
- Create drafts in Gmail for new Google Calendar events
- Add attendees to Google Calendar events from new Gmail emails
- Start events in Google Calendar and add labels to emails in Gmail
- Create detailed events in Google Calendar from new labeled emails in Gmail
- Create Google Calendar events from new Gmail attachments
- Create detailed events in Google Calendar for new attachments in Gmail
- Respond to emails in Gmail when new events start in Google Calendar
- Create events in Google Calendar from new starred emails in Gmail
- Create labels in Gmail for new events in Google Calendar
- Add new Gmail emails matching a search to Google Calendar as event attendees
- Update Google Calendar events when new labeled emails arrive in Gmail
- Update events in Google Calendar when new emails arrive in Gmail
- Create drafts in Gmail for new events in Google Calendar
- Create Google Calendar events from new Gmail emails
- Create drafts in Gmail for new or updated events in Google Calendar
- Send email with Gmail when events are cancelled in Google Calendar
- Generate Google Calendar events using data extracted from new Gmail attachments by SmartDocs AI Studio
- Create new Google Calendar events from new labeled Gmail emails
- Create new Google Calendar events for new Gmail emails matching search criteria
- Send emails from Gmail for upcoming Google Calendar events
- Send emails from Gmail for new Google Calendar events
- Send reminder email 12 hours before an appointment
- Add new Google Calendar events with new emails matching Gmail searches
- Send Gmail emails for new Google Calendar events matching search terms
- Create Gmail drafts for ended Google Calendar events
- Get your Zapier Digest in a Gmail email before your Google Calendar event
- Send emails via Gmail for new likely no-show appointments in Google Calendar identified by Akkio
- Add labels to emails in Gmail for new Google Calendar events
- Create Gmail drafts for new Google Calendar events matching a search criteria
- Create Gmail labels for new Google Calendar events
- Create new Google Calendar events from newly received Gmail emails
- Create Google Calendar events for new emails matching search in Gmail
- Create events in Google Calendar from new labels in Gmail
- Create detailed events in Google Calendar for new labels in Gmail
- Add attendee/s to events in Google Calendar and send emails via Gmail for new EOwn submissions
- Label Gmail emails when Google Calendar events are cancelled
- Start actions in Google Calendar when new emails matching search are found in Gmail
- Update Google Calendar events when new Gmail emails match a search
- Label Gmail emails when new Google Calendar events are created
- Create labels in Gmail when events are cancelled in Google Calendar
- Send emails in Gmail for new events matching search in Google Calendar
- Create drafts in Gmail when events end in Google Calendar
- "reply to emails in Gmail when new matching events occur in Google Calendar"
- Create Google Calendar events from new matching Gmail emails
- Add label to emails in Gmail when new calendars are created in Google Calendar
- Create new Google Calendar events from new Gmail attachments
- Create Google Calendar events from new Gmail emails
- Create Google Calendar events for new emails that match searches on Gmail
- Have a "Happy Birthday!" email draft waiting in Gmail the day before a client's birthday
- Create new Google Calendar events from new Gmail emails
- Create detailed events in Google Calendar for new starred emails in Gmail
- Plant trees in Tree-Nation and relay emails via Gmail when new events end in Google Calendar
- Send email through Gmail for new calendar events in Google Calendar
- Send Gmail emails for new events in Google Calendar
- Create drafts in Gmail for new events in Google Calendar
- Create drafts in Gmail for cancelled events in Google Calendar
- Reply to emails in Gmail when new events are created in Google Calendar
- Start new Google Calendar events and create labels in Gmail
- Create new Google Calendar events for new Gmail labels
- Create Google Calendar events from new labeled Gmail emails
- Create drafts in Gmail for new or updated events in Google Calendar
- Create detailed events in Google Calendar from new threads in Gmail
- Start events in Google Calendar and remove labels from emails in Gmail
- Label emails in Gmail when events end in Google Calendar
- Create Google Calendar events from new Gmail emails
- Create draft Gmail replies for new Google Calendar events
- Send emails via Gmail when events end in Google Calendar
- Send emails in Gmail when new or updated events occur in Google Calendar
- Create detailed events in Google Calendar from new labeled emails in Gmail
- Create Google Calendar events from new Gmail emails
- Create detailed Google Calendar events from new labeled Gmail emails
- Create Google Calendar events from new labeled Gmail emails
- Add new attendees to Google Calendar event from new starred emails in Gmail