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Zapier makes it easy to integrate Microsoft Excel with Xero - no code necessary. See how you can get setup in minutes.

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Microsoft Excel
Microsoft Excel logo
Microsoft Excel
1. Choose trigger event
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Xero
Xero logo
Xero
2. Choose action
Microsoft Excel logo
1. Select the event
Setup
Test
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Microsoft Excel
Choose a trigger event

Choose a trigger

A trigger is the event that starts your Zap—like a "New Row" from Microsoft Excel.

Add your action

An action happens after the trigger—such as "Add Items to Existing Sales Invoice" in Xero.

You’re connected!

Zapier seamlessly connects Microsoft Excel and Xero, automating your workflow.

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Customers have created over 25 million Zaps on the platform

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The average user takes less than 6 minutes to set up a Zap

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Frequently Asked Questions about Microsoft Excel + Xero integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Microsoft Excel and Xero

How do I integrate Microsoft Excel with Xero using our platform?

To integrate Microsoft Excel with Xero, you can use our platform to create a "Zap" which connects the two applications. You will need to set up triggers in Excel, such as 'New Row Added', and corresponding actions in Xero, like 'Create Invoice'. Our intuitive editor will guide you through linking the two services seamlessly.

Can I update an Excel spreadsheet when there is a new transaction in Xero?

Yes, by utilizing our platform, you can create a workflow where a new transaction in Xero triggers an update in your Excel spreadsheet. This is done by setting the trigger as 'New Transaction' in Xero and the action as 'Update Row' in Microsoft Excel.

What kind of data can be transferred between Microsoft Excel and Xero?

You can transfer various data types between Microsoft Excel and Xero, including invoices, transactions, contacts, and financial summaries. By setting specific triggers like 'New Expense' or 'Invoice Paid', corresponding updates or entries can be automated between both applications.

Does integrating Microsoft Excel with Xero support bidirectional data synchronization?

Our integration primarily supports unidirectional workflows initiated by triggers. For instance, updating data from an action taken in Xero results in changes reflected in Excel or vice versa based on the defined trigger and action sequence. While direct bidirectional synchronization isn't currently available as one automated process, you can set up reciprocal workflows manually.

Are there pre-built templates available for integrating Microsoft Excel with Xero?

Yes, we offer several pre-built templates that simplify the setup process for integrating Microsoft Excel with Xero. These templates include common use cases such as syncing spreadsheets with invoice data from Xero or updating billing information automatically based on changes made in either system.

Can I automate financial reporting between Microsoft Excel and Xero?

Absolutely! By creating customized workflows through our platform, financial reporting tasks can be automated. You might set up a trigger such as 'End of Month' to pull necessary financial data from Xero into predefined reports within your Excel spreadsheets.

Are there any limitations I should be aware of when linking Microsoft Excel with Xero?

When linking Microsoft Excel with Xero via our platform, it's essential to consider potential limitations such as API call limits of each application, certain unsupported custom fields, or potential delays depending on network speeds during data transfer processes.

Practical ways you can use Microsoft Excel and Xero

Sync new Xero invoices with Excel.

When a new invoice is created in Xero, Zapier adds the invoice details to Microsoft Excel. This ensures every invoice is logged in your Excel worksheet, simplifying reporting and manual data consolidation.

Business Owner
Track team expenses in Excel.

When a new expense claim receipt is added in Xero, Zapier updates a workbook in Microsoft Excel. This helps project managers maintain up-to-date expense data, aiding in resource planning and monthly budget tracking.

Project Management
Log won deals from Xero into Excel.

When a new sales invoice is created in Xero, Zapier automatically logs the deal details in Excel for tracking sales team performance. This automation helps sales ops monitor revenue trends and track individual contributions without manual entry.

Sales Ops

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

triggers, actions, or triggers and actions
    • Plan Restrictions
    • Storage_source
    • Folder
    • Spreadsheet
      Required
    • Worksheet
      Required
    Trigger
    Polling
    Try It
    • Plan Restrictions
    • Storage_source
    • Folder
    • Spreadsheet
      Required
    Trigger
    Polling
    Try It
    • Plan Restrictions
    • Storage_source
    • Folder
    • Spreadsheet
      Required
    • Worksheet
      Required
    Action
    Write
    • Plan Restrictions
    • Storage_source
    • Folder
    • Spreadsheet
      Required
    • Worksheet
      Required
    • Table
      Required
    Action
    Write
    • Plan Restrictions
    • Storage_source
    • Folder
    • Spreadsheet
      Required
    • Worksheet
      Required
    • Table
      Required
    Trigger
    Polling
    Try It
    • Plan Restrictions
    • Storage_source
    • Folder
    • Spreadsheet
      Required
    • Worksheet
      Required
    • Trigger Column
    Trigger
    Polling
    Try It
    • Plan Restrictions
    • Storage_source
    • Folder
    • Spreadsheet
      Required
    • Worksheet
      Required
    Action
    Write
    • Plan Restrictions
    • Storage_source
    • Folder
    • Title
      Required
    • Column Headers
    • Zap_step_id
    Action
    Write

Learn how to automate Microsoft Excel on the Zapier blog

Learn how to automate Xero on the Zapier blog

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About Microsoft Excel
Microsoft's Excel is a spreadsheet application used by millions of users across the world. It is part of the Office ecosystem and is considered the industry standard for spreadsheets. Only files on OneDrive for Business (available with Office 365 and Sharepoint server) are supported at this time with Zapier.
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About Xero
Xero is an accounting app that lets you track businesses expenses and accounting with intuitive mobile apps and web interfaces for point-of-sale, ecommerce, time-tracking, and more.
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