Planning an invitation-based event can spread you thin pretty quickly. With this template, you can build an RSVP form that tracks responses and sends you automatic email updates, making your job a breeze.
Why use our RSVP form template?
✓ Create your form easily with no coding required
✓ Customize it with branding and form fields
✓ Share your form through a link or embed code
✓ Get instant notifications for new submissions
✓ View all responses in an organized table
✓ Send submission data to thousands of apps
Who should use this template?
Small business owners and event planners: This template is your ticket to stress-free guest confirmation management, whether you're organizing a suit-and-tie fundraiser dinner or a relaxing team offsite.
How does this template work?
Inside the template, you'll find:
- An RSVP form — Collect attendance confirmations and contact details in a form that also displays the current guest list.
- A thank-you page — Thank invitees and remind them of their response.
- A guest list — Automatically store and organize guest details.
- Two automated workflows — Every time someone submits a response, receive an email notification, and based on privacy preferences, automatically update an optional public guest list.
It's so easy to customize your RSVP form to match your event's vibe. You can add your event title, upload a photo from a past shindig, create a personalized thank-you page that sets the right tone, and more.
As soon as an invitee fills out your form, the magic begins. One Zap alerts you of their attendance status by email, automatically.
A second Zap manages the public guest list on the thank-you page, adding names only when guests opt to be displayed. You can also remove the public list altogether to keep guest details in a table only you can see.
To start collecting responses, just share the form's URL or embed it on your website with embed code. Each new response will flow into your table. It's that simple.
Frequently Asked Questions
Is this template beginner-friendly?
It is. It's straightforward and easy to use, even if you're new to automation. You don't need coding or technical skills to get started. And our help center is available if you encounter questions along the way.
Can I add different elements to my form?
Absolutely. There are so many elements to choose from, including a short text field, date picker, and checkbox.
Can I customize what people see when they submit the form?
Yes, you can easily change the message on the thank-you page to tailor it to your audience.
Can I embed forms on my website?
Yes, all forms can easily be embedded on your website. Or they can serve as a standalone page with a unique URL.
For the notification email, do you connect with my email provider?
This template is pre-configured to send notifications using Email by Zapier—but you can easily connect your preferred tool instead. Zapier integrates with tons of email apps, so yours is likely included.
Where can I view my form submissions?
This template comes with a table that houses every form submission, so you can easily see them all at a glance.
Do I need a paid Zapier plan to use this template?
Nope, you can use it for free. If you need more flexibility, you can always switch to a paid plan. Compare plans and features here.
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