Manual work might (eventually) get the job done—but it rarely scales. Whether it's following up with leads, sharing updates, or wrangling data across teams, as your processes grow more complex, so does the need for workflows that scale with you.
That's where Zapier comes in. You can start by automating individual tasks with simple workflows—what we call Zaps—and grow into orchestrating entire systems across apps, teams, and data. With tools like Tables, Interfaces, Chatbots, and AI-powered agents, it's easy to build workflows that not only run smoothly but evolve with your business.
The examples below are some of the most popular ways teams use Zapier to reduce manual work and streamline their day-to-day. From lead follow-up to content distribution, these workflows show what's possible when everything just works—automatically.
Zapier is the most connected AI orchestration platform—integrating with thousands of apps from partners like Google, Salesforce, and Microsoft. Use interfaces, data tables, and logic to build secure, automated, AI-powered systems for your business-critical workflows across your organization's technology stack. Learn more.
Post on your social channels from an RSS feed
Instead of manually sharing your blog posts or interesting articles you've found online, use these Zaps to share items from an RSS feed directly to social media.
Post new RSS items to Facebook Pages
RSS by Zapier + Facebook Pages
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It's tedious to publish new blog posts to your business's Facebook Page. But, it's really important to share your message with your audience on your social media accounts. Let this Zap take care of that for you by automatically posting each new RSS item to your Facebook Page.
Buffer new items in an RSS feed
RSS by Zapier + Buffer
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It doesn't matter if it's your company blog, personal blog, a popular news site or some special, private RSS feed. With this Zap you will have all new RSS items automatically sent to Buffer!
Share new RSS items as company updates in LinkedIn
RSS by Zapier + LinkedIn
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Easily tell your company's followers about your team's latest blog posts or announcements with this Zap. Use this integration to automatically post new items from an RSS feed to your company's LinkedIn profile. That way, your company's fans are kept in the loop automatically!
Save form responses in a spreadsheet
Forms are a great way to collect all sorts of data from your customers and internal teams. Once someone has filled out your form, you can easily analyze and share your form data by dropping it into a Google Sheet—or another database app of your choice.
Collect new Typeform responses as rows on Google Sheets
Typeform + Google Sheets
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Forms are great at capturing user information, but exporting their results takes time. Zapier can help you analyze those entries in a spreadsheet automatically with this integration. Once you set it up, it will catch every new entry you receive on a Typeform, saving the results to a new row on Google Sheets so you don't have to do it yourself.
Create rows in Google Sheets for new Gravity Forms submissions
Gravity Forms + Google Sheets
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Need to save your Gravity Forms submissions to a Google Sheets spreadsheet so you can easily share results with teammates and other collaborators outside of Gravity Forms? This Gravity Forms-Google Sheets integration makes it easy to do just that, automatically.
Add new Webflow form submissions to Excel
Webflow + Microsoft Excel
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You've captured new information on Webflow—time to go through it all. Keep yourself efficient by setting up this Zap to export everything automatically for you. Every new Webflow form submission you receive will trigger the integration, signalling Zapier to copy the contents and add it to a new row on an Excel spreadsheet for you to go through when you're ready.
Create records in Zapier Tables for every new submission in Jotform
Jotform + Zapier Tables
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Streamline your data management with this powerful workflow. When a new submission is received in Jotform, it instantly creates a record in Tables by Zapier. This not only saves you time and effort but also ensures accurate data entry, making your data management more efficient and effective. Keep track of all your Jotform submissions easily in a dynamic, organized table format.
Spreadsheets are great for storing information, but they're not built for acting on it quickly. For a more dynamic automated system, try Zapier Tables. With it, you can store data, trigger automations, and connect all your organization's apps and workflows to your spreadsheet data.
Automatically respond to forms
Analyzing form responses is important, but don't leave your customers hanging while you're working at getting back to them. Use a Zap to send an automated reply to form responses so customers know you've not only heard from them but are busy working on solving their issue, building better products, or whatever message will resonate most for your business.
Send emails for new Google Forms responses in a spreadsheet
Google Forms + Email by Zapier
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Having the right information at the right time is critical. Set up this automation to help ensure nothing slips by, even when you're not watching. From then on, we'll automatically notify you of new Google Forms responses through Zapier's native email functionality, including every answer you need for complete context.
Get email notifications or send follow-ups to new Typeform respondents
Typeform + Gmail
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After someone fills out a form on your site, you often want to receive an email notification or send a follow-up email to the individual who completed the form. This Zapier automation handles both gracefully, sending an email (customizable)—either to you or the form respondent—when a new form entry is submitted.
Send new Gravity Form leads to Mailchimp
Gravity Forms + Mailchimp
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Gravity Forms is one of the best form software plugins for WordPress. It makes it a breeze to put a form on your WordPress site to collect info from site visitors. Often times you want to collect a visitors email address for follow up later. This Gravity Forms Mailchimp integration makes it easy to automatically add leads from Gravity Forms to a Mailchimp list.
Want more control over the form experience—without switching tools? You can also build custom forms directly in Zapier Interfaces.
Interfaces makes it easy to design a form, collect data, and automatically route that data to your other apps through a Zap. It's perfect for internal requests, lead capture, or any workflow where you want everything—form, logic, and follow-up—to live in one place.

Contact us form
Automate the way you handle incoming messages using a customizable contact form template.

Survey Template
Collect feedback quickly with automatic notifications.

AI Form Template
Streamline data collection with an AI-powered form.
Track and respond to leads
As your business scales, tracking and following up with leads can get tricky. Make sure no leads fall through the cracks by automatically connecting your lead management app to your spreadsheet or email tool with one of these Zaps.
Add new Facebook Lead Ads leads to rows on Google Sheets
Facebook Lead Ads + Google Sheets
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Spreadsheets make it easy to filter and sort through new prospects, but take time to build. Use this Facebook Lead Ads-Google Sheets integration to link your records directly to your ads so you can keep your mind on marketing. After being set up, every new ad lead on Facebook will trigger this Zap, automatically creating a new row on Google Sheets with all those valuable details for you. Learn more in our
Send emails in Gmail for new leads in Facebook Lead Ads
Facebook Lead Ads + Gmail
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A personal welcome email is a great way to kick-start a relationship with a new customer.This Zap can help with that, triggering whenever a new lead follows your call to action on Facebook Lead Ads. This integration automatically inserts their details into your email template and sends them your personal message from Gmail. You also have the option of sending their details to a teammate so they can follow up instead.
Get emails with new Facebook Lead Ads leads
Facebook Lead Ads + Email by Zapier
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You set up those ads to collect new leads, not waste time checking for new ones. Zapier can alert you with any new submissions so you don't have to worry about looking yourself—just set up this Facebook Lead Ads-Zapier Email integration. From then on, we'll send you an email with all the information submitted by each new lead on Facebook!
Need a helping hand writing follow-up emails at scale? With Zapier, you can drop AI directly into your workflows to generate personalized responses automatically. For example, this Zap uses ChatGPT to write custom emails for new LinkedIn Ads leads—and sends them via Gmail, instantly.
Write new LinkedIn Ads leads emails with ChatGPT and send in Gmail
LinkedIn Ads + ChatGPT (OpenAI) + Gmail
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Following up with new leads quickly is key to conversions—but writing emails manually takes time. This Zap automatically drafts a personalized email with ChatGPT whenever you receive a new lead from LinkedIn Ads, then sends it via Gmail. Ensure timely, high-quality outreach without the extra effort.
If you want a hand in handling customer queries, try Zapier Chatbots—free custom AI chatbots that engage customers when they have questions, deliver personalized responses, and collect lead information automatically.
Create tasks and to-dos
To-dos can come from almost anywhere—your notes app, your calendar, or a form response. Keep your task list up to date by connecting your to-do app to your other business-critical tools.
Create Trello cards from new Evernote notes
Evernote + Trello
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Looking for an easier way to get your Evernote notes over to Trello? This integration can help. After it's set up, each new note created in an Evernote notebook will be automatically copied over to a Trello card.
Add new Google Calendar events to databases in Notion
Google Calendar + Notion
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Prep your follow-up workflows and stay organized effortlessly when you activate this Zap. Once it’s in place, this integration automatically adds an item to a specified database in Notion as soon as a new event is created in your Google Calendar.
Create Trello cards from new Google Forms responses
Google Forms + Trello
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When someone fills out a form in Google Forms, you likely have a list of things to do with that new information. With this integration, you won't have to create those tasks manually in your to-do app every single time, or worry about forgetting to do them! Let Zapier automation handle that for you by automatically saving new Google Forms responses as Trello cards.
Create new Asana tasks from new Google Calendar events
Google Calendar + Asana
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Keeping multiple task systems and calendars up to date can be quite a hassle. Zapier will help automatically create a new Asana task from every new Google Calendar event you create.
Pro tip: Try Zapier Agents to handle these sorts of routine tasks autonomously in the background, so you can focus on what matters most.
Use webhooks
Want to automate an app that doesn't yet integrate with Zapier? Webhooks are one way that apps can send automated messages or information to other apps. Use Zapier's built-in webhooks tool to send information to or from almost any app.
Add info to a Google Sheet from new Webhook POST requests
Webhooks by Zapier + Google Sheets
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Keeping an updated record of key information means you never have to wonder if there are missing or forgotten items. Set up this integration, and Zapier can catch a webhook POST from any source you want, automatically adding the information to a new row on Google Sheets once you've chosen which items go into different columns during setup. From then on, you can be sure we'll catch everything while you're free to work on other tasks.
Send Slack channel messages from a Webhook
Webhooks by Zapier + Slack
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When you want to send information to Slack from a tool you're using that isn't integrated with Zapier, webhooks are a great solution. Just copy the webhook URL we give you into your app, and then Zapier can receive new information from the app and send it to your team in a Slack message.
Send new caught webhook data to another webhook
Webhooks by Zapier
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If you want to take specific data from a webhook and not post a complete webhook to a third-party service, you can use Zapier to add or remove chosen fields on a webhook. This can be useful to prevent sensitive information from being sent to a third-party, or if you want to add additional attributes to your webhook.
POST new Facebook Lead Ads to a webhook
Facebook Lead Ads + Webhooks by Zapier
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Your new leads can be sent anywhere you need them; all it takes is a webhook and this Facebook Lead Ads-Webhook integration. Once you set it up, any new submission you receive on your Facebook Lead Ads will automatically be sent to the webhook URL you define, letting you connect your form to the rest of your pipeline seamlessly.
Get notifications and reminders about everything in Slack
For many teams, Slack is information central. Streamline sharing with your team by sending notifications from other apps to Slack.
Send Slack channel messages for new Google Calendar events
Google Calendar + Slack
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"Heads up! Team meeting starts in 10 minutes." This Zap will be sure you and your team are ready for the next event with a Slack notification, automatically sent ten minutes before any new scheduled event starts on your Google Calendar.
Share Google Forms responses in a Slack channel
Google Forms + Slack
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Knowing when you have new responses to your forms is key to staying on top of incoming information. Why not have that come right into your team chat app? Zapier can help you with that, and you'll always know when you have a new response to see.
Get email notifications for new rows in a Google Sheets spreadsheet
Google Sheets + Email by Zapier
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Whether you want to update members of your team whenever a new row is added to a spreadsheet, or you want a notice yourself, this Google Sheets Spreadsheet and Email integration will take care of it for you.
Get Slack notifications for new Typeform entries
Typeform + Slack
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The best way to keep your team in the loop is to bring updates where they spend most time. Once active, this integration will automatically post messages to Slack whenever you get a new response on Typeform. Just choose what information you want to post from the response during setup, and we'll take care of the rest!
Want an AI-powered bot to answer general employee questions in Slack? By integrating ChatGPT with Slack, you can create AI-powered assistants that live inside Slack. They can even draw from your own company files and knowledge sources so they're ready to answer questions on everything from HR policies to content guidelines, accounting, and more. It's a fast, scalable way to help your team without making them switch tools or wait for a response.
Create a Slack assistant with ChatGPT
Slack + ChatGPT (OpenAI)
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Streamline your team's communication and ensure prompt responses in your Slack channels with this innovative integration. When a new message is posted to a designated Slack channel, it triggers a conversation with the ChatGPT Assistant, which intelligently analyzes the content. The Assistant then crafts and sends a contextually relevant reply back into the Slack channel.
Track events and tasks with your calendar
If you rely on Google Calendar to stay on schedule but use a different app to track everything you need to work on, these workflows are for you. Keep tabs on everything coming up without manually adding events to your calendar.
Add new Google Calendar events to databases in Notion
Google Calendar + Notion
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Prep your follow-up workflows and stay organized effortlessly when you activate this Zap. Once it’s in place, this integration automatically adds an item to a specified database in Notion as soon as a new event is created in your Google Calendar.
Add incomplete Todoist tasks to Google Calendar
Todoist + Google Calendar
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Use Todoist to keep track of all you need to accomplish? But rely on Google Calendar to keep your schedule clear and accessible? Using this integration, you can automatically create a Google Calendar event from an incomplete Todoist task.
Create Google Calendar events from new Trello cards
Trello + Google Calendar
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Would you like to create actual events on your calendar from your to-do list? If so, this integration is a perfect fit. Set it up, and every time a new Trello card is created, Zapier will add a new event in your Google Calendar. With this automation you can schedule in the time you need to accomplish your tasks.
Do you use AI transcription tools to capture next steps? Meetings can be a goldmine for that kind of information—but only if you're adding them to your project management tools. With Zapier, you can automatically extract action items and notes from tools like Fathom or Fireflies.ai, then turn them into tasks or updates in your favorite project management tools.
Whether you want to send follow-ups to Notion or create action items in Asana, these Zaps help you bridge the gap between what was said and what needs to get done.
Create Notion database items for new Fireflies.ai meetings.
Fireflies.ai + Notion
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Save time and stay organized with this automation that takes notes on your Fireflies.ai meetings and creates a corresponding entry in your Notion database. Whenever a new meeting is recorded in Fireflies.ai, this workflow will create a new item in your chosen Notion database, ensuring you have all your important information easily accessible and in one place. Streamline your note-taking and improve collaboration without any manual effort.
Create tasks in Asana for every new action item in Fathom
Fathom + Asana
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This seamlessly integrated workflow ensures your projects always stay up-to-date. Whenever a new action item is created in Fathom, it will instantly generate a task within your Asana account. This automation delivers efficiency and fluidity, letting you stay focused on achieving your project goals while managing tasks effortlessly across platforms.
Save email attachments to the cloud
Don't let the files and photos people send you over email get lost in your inbox. Instead, save those attachments to your favorite cloud storage service so you'll always know where they are.
Save new Gmail attachments to Google Drive
Gmail + Filter by Zapier + Google Drive
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It can be difficult to track down files attached to emails. Zapier can simplify your email and file management by automatically saving your email attachments to Google Drive for safekeeping. Whenever you get a new email in Gmail with an attachment, this Zap will save it to the Google Drive folder you want - just be sure to pick one when setting this up, otherwise we'll add the file to the root of your Drive. Get a step-by-step walkthrough in our
Save new attachments in Gmail to Dropbox
Gmail + Dropbox
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Dropbox makes it easy to make sure your files are always at your fingertips. Set up this integration to automatically upload each new Gmail attachment to Dropbox, so that now all your files are effortlessly accessible.
Save new email attachments to Google Drive
Email by Zapier + Google Drive
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You already keep all of your Google Docs and other important files in Google Drive. With this Zap, you can also save all of your email attachments to Google Drive automatically! Whenever someone emails you something important, forward it to the Zapier email address you'll set up with this Zap, and Zapier will automatically save it to Google Drive. Learn more in our guide on
Start automated workflows with a push
Need to send an email, add a task, schedule a meeting, and more? Don't open those apps—that's how you'll get distracted and waste even more time. Instead, use Zapier's Chrome Extension to create those items at the push of a button.
Push new URLs to rows in Google Sheets
Zapier Chrome extension + Google Sheets
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Quickly log things you find online to a Google Sheets spreadsheet with this Zapier integration. Using the Zapier Chrome extension, you can click a button in Chrome, enter text, and Zapier will automatically log it to your spreadsheet.
Send Gmail emails with Zapier's Google Chrome extension
Zapier Chrome extension + Gmail
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If you need to send the same emails to new people often, set up this automation to save time. Just add your template email then, whenever you need to send the email, you can click the Zapier Chrome extension, enter the contact's address, and Zapier will automatically send them the email. It's the simplest way to send a message.
Turn your emails into to-dos
With the daily flood of email, your inbox isn't the best place for your tasks. Yet many emails are actionable. Never let an email task get buried—instead, let Zapier send it to the proper place so you remember to take action.
Create Todoist tasks for starred Gmail messages [Business Gmail Accounts Only]
Gmail + Todoist
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Create tasks directly from your inbox when you use this integration. Set it up and every time you star an email in Gmail, this Zap will automatically create a new task in Todoist. Get through new messages quickly when you eliminate going back and forth between apps.
Create Trello cards from new starred Gmail emails [Business Gmail Accounts Only]
Gmail + Trello
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If you're constantly adding cards to Trello for new tasks in your inbox, use this Gmail Trello integration to cut down the steps. Once this integration is in place, simply star an email in your Gmail inbox and a new Trello card is created automatically.
Add new Gmail emails that match searches to Airtable as records
Gmail + Airtable
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Automatically track specific emails in a custom database using Gmail, Airtable, and this Zap. This integration will watch your Gmail account for emails that match a search term. When it finds one, it will automatically log the message to an Airtable base as a new record. It's like a tailored view for your most important emails ,with no added clicks or keystrokes.
Get an automatic summary of anything with Digest
Sometimes you don't need to know about new things exactly when they happen—instead, you need to know all of the things that happened over a time period. Perhaps you'd like an email with all of today's headlines each evening, or a list of everything your team's completed this week on Friday afternoons. Zapier's Digest tool can correlate the info for you and send it right when you need it.
Get a digest of new Xero sales invoices sent to your Gmail on a daily, weekly, or monthly schedule
Xero + Gmail
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When you create a new Xero invoice, you're busy tracking down a sale. Keep track after every potential sale with this workflow. After you set it up, you will receive a summary of new Xero invoices created today, this week, or this month.
Get Slack notifications for Reddit mentions and get an email summary of mentions daily, weekly, or monthly
Reddit + Email by Zapier
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Watching Reddit for new mentions about you or your company can take a lot of time. After you set up this Zap, Zapier will watch for new comments and posts containing your search term. When a new mention occurs, Zapier will notify the Slack channel of your choice so your team can be the first on the scene. Digest by Zapier stores a log of these mentions and emails you a summary on a schedule you choose - daily, weekly, or monthly - so you can see all recent mentions at a glance.
Want to go one step further? Use AI to generate a smart summary of your emails and send it to Slack—so you get just the highlights, and none of the noise.
Get an AI-generated daily digest of your emails in Slack
Gmail + ChatGPT (OpenAI) + Digest by Zapier + 1 more
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Don't get distracted by your inbox. Have ChatGPT create summaries of each of your Gmail emails. Then get a daily digest of all of your email summaries with Digest by Zapier in Slack so you can quickly and easily stay on top of your emails.
Automatically send survey thank yous
Personalized responses are time-consuming to create from scratch. Instead, these workflows reach out and thank individuals for their input almost instantly.
Get email notifications or send follow-ups to new Typeform respondents
Typeform + Gmail
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After someone fills out a form on your site, you often want to receive an email notification or send a follow-up email to the individual who completed the form. This Zapier automation handles both gracefully, sending an email (customizable)—either to you or the form respondent—when a new form entry is submitted.
Send email via Gmail for new SurveyMonkey responses
SurveyMonkey + Gmail
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Ever wanted to get an email notification for a SurveyMonkey response? How about send a follow up email to the survey respondent? What about notify someone on your team?
Send email via Gmail for new Google Forms submissions
Google Forms + Gmail
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When someone fills out your form or takes your survey, follow up with them via email is a huge part of that process. If someone takes the time to give you information, you'll want to take the same time to thank them or ask more questions. Automate this process with the help of Zapier, and have that first follow up email go out all on it's own.
Scale your work with Zapier's AI orchestration platform
The workflows above are just the beginning. With Zapier, it's easy to start by automating small, repetitive tasks—like sending emails, logging form responses, or sharing updates across tools. But as your needs grow, you can build more connected systems: combining apps, data, and AI into intelligent workflows that scale with your team.
From following up with leads to creating Slackbots that answer internal questions, Zapier gives you more than automation—it gives you AI orchestration, so your workflows can think, respond, and adapt without you lifting a finger. Get started today and see what you can build.
This article was originally published in March 2017, with previous contributions by the Zapier editorial team. It was most recently updated in June 2025 by Elena Alston.