There's an old saying in business: failing to plan is planning to fail. And it's true. A well-executed plan can make quick work of even the most complicated projects. But what happens when the planning itself becomes so complicated it becomes a distraction?
That's exactly what Motion, a project management app that understands how work gets done in the 21st century, was designed for. It warns you if you're taking on too much work to make your deadline. And it can intelligently plan your day, create meeting notes, and draft outlines—so you don't have to.
But to maximize your productivity, you'll want to connect Motion to your other business-critical apps. The best way to do that? Through Zapier. By creating automated workflows—what we call Zaps—you can send information from Motion to your project management apps, create tasks in Motion from requests in Slack, and more. Take a look.
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Table of contents
Add tasks to Motion
Do you log your tasks and wider projects in a tool like Microsoft To Do or Notion? While they're a simple way to manage your to-do list with minimal friction, you'll need a way to send them into Motion. But that requires copying and pasting, which can be inefficient.
Our recommendation? Use these Zaps so that anytime a new task is added to Microsoft To Do or there's a new incomplete task in Todoist, Zapier will automatically log them in Motion. Once there, Motion will keep tabs on your to-do list as part of your project calendar.
Add new Microsoft To Do tasks to Motion
Microsoft To Do + Motion
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Using Microsoft To Do to record tasks, but having trouble fitting them into your day? This integration creates a Motion task whenever a new task is added in Microsoft To Do.
Add new Todoist tasks to Motion
Todoist + Motion
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Using Todoist for recording your tasks but Motion for auto-scheduling? This Zapier template will create a Motion task whenever you create a new task in Todoist.
Create new Motion tasks from Google Tasks as they're added
Google Tasks + Motion
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Effortlessly stay organized by connecting your Google Tasks and Motion apps with this seamless workflow. Whenever a new task is added to Google Tasks, it will instantly create a task in the Motion app. Maintain a well-organized to-do list without manually transferring tasks, saving valuable time, and ensuring a more productive workday.
Create Motion tasks from new Notion Database items
Notion + Motion
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Looking to easily allocate time for work in a Notion database? This integration automatically generates a Motion task when a new item is added to a Notion database.
Create new tasks in Motion from new tasks in ClickUp
ClickUp + Motion
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Stay organized and efficient with this workflow between ClickUp and Motion. Every time a new task is created in ClickUp, a corresponding task is generated in Motion. This automation ensures all your tasks are consistently documented in both platforms, saving time and reducing the risk of overlooked tasks.
Create new Motion tasks from new TickTick tasks immediately
TickTick + Motion
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When a new task is initiated in TickTick, simplify your workflow by having the same task created in Motion. This automation removes the need to manually duplicate tasks across multiple platforms, streamlining project management and boosting productivity. Seamlessly connect your favorite task management tools to keep your to-do list organized and up-to-date.
Connect Motion with other project management apps
When an app doesn't sync with others, it can become siloed. This might not sound too bad if you plan on using Motion by itself. But there are plenty of reasons a business needs its project management tools to interact with others. Maybe a client prefers to use Trello, for example, so they can move tasks through different stages of production.
The same applies to other project management tools. If someone else uses Monday to create a new project you're a part of, you'll want to bring it over to Motion so it can start scheduling your time. Use these Zaps to take care of things automatically.
Add new Asana tasks to Motion
Asana + Motion
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Using Asana to manage your team's projects, but Motion to schedule your day? This integration adds a Motion task whenever a new task is added to a given Asana project.
Create tasks in Motion for new Trello cards
Trello + Motion
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This workflow streamlines your project management process by immediately creating a task in Motion when a new card is created in Trello. Ideal for teams using both platforms, this automation ensures that every new Trello card translates into a corresponding task in Motion. Improve efficiency, stay organized, and ensure nothing falls through the cracks with this seamless integration.
Create new tasks in Motion when cards are moved to list in Trello
Trello + Motion
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Streamline your project management process with this workflow. Once a card is moved to a list in Trello, this automation creates a corresponding task in the Motion app. This simplifies the tracking of tasks across platforms, saving you the time and effort of manually duplicating information.
Create Motion tasks from new monday.com items
monday.com + Motion
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Want to allocate time for tracked work in a monday.com board? This Zapier integration generates a Motion task whenever a new item is added to a monday.com board.
Create tasks in Motion when specific columns values change in your monday.com board
monday.com + Motion
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Start managing your tasks more efficiently when there's a change in specific column values on your monday.com board! This workflow connects monday.com and Motion, promptly creating a new task in Motion whenever certain columns in your monday.com board are modified. It saves valuable time and ensures your task list in Motion is always up-to-date, letting you focus on the work that matters most.
Create tasks from email and team chat requests
Email and team chat apps are some of the most distracting realities of everyday life. But you can hardly ignore your messages.
Whether customers send you support tickets via email or your manager asks you to do something in Slack, you'll want to keep Motion in the know.
With these Zaps, you can turn your saved messages into to-do tasks in Motion. That way, whenever you star an email or save a Slack message, your Motion calendar will automatically populate in real time.
Create Motion tasks from new emails
Email by Zapier + Motion
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This integration will automatically create a task whenever you receive an email at a custom Zapier email address. The next time you want to allocate time to address an important email, just forward that email to the custom address, and Motion will allocate time for it, with no added clicks or keystrokes.
Create Motion tasks from new saved Slack messages
Slack + Motion
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This Zap automatically creates a task in Motion whenever you save a messages in Slack. This allocates time on your calendar for important work from Slack that you can't get to just yet, without the need for a tedious manual update.
Create new tasks in Motion from new starred emails in Gmail
Gmail + Motion
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Turn your important emails into actionable tasks with this simple workflow. When you star an email in Gmail, it directly creates a task in the Motion app. Not only does this solution save you the time of manually transferring information, but it also ensures any crucial email gets the attention and action it deserves right within your task management tool. Stay organized, productive, and efficient as you effortlessly bridge the gap between your email and task management.
Create tasks in Motion from new labeled emails in Gmail
Gmail + Motion
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Manage your tasks more effectively with this Gmail and Motion integration. When new emails tagged with a specific label arrive in your Gmail inbox, a task is instantly set up in the Motion app. This workflow streamlines your task management, allowing you to effortlessly stay organized and boost productivity while making sure no important emails slip through the cracks.
Connect your spreadsheet to Motion
If your team uses Google Sheets or Airtable to log tasks and create briefs for projects, you'll want to get that information into Motion so you can kickstart your productivity. But you don't want to have to check your spreadsheet or database every five minutes.
Instead, use these Zaps to import new records directly into Motion so you can sort out your work on the go.
Manage new or updated Airtable records by creating tasks in Motion
Airtable + Motion
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Stay organized and efficient in your project management with this helpful automation. Whenever there's a new or updated record in Airtable, it instantly creates a task in Motion, ensuring that your to-do list is always up-to-date. You'll keep track of updates in a more streamlined fashion without having to manually replicate the information. It's an easy way to optimize your workflow and increase productivity.
Create tasks in Motion from new records in Airtable
Airtable + Motion
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Stay organized and improve productivity by connecting Airtable and Motion through this workflow. When a new record is added in Airtable, this automation creates a corresponding task in Motion. This seamless connection keeps your projects aligned while saving you from the tedious task of manual entry.
Create tasks in Motion for every new spreadsheet row in Google Sheets
Google Sheets + Motion
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Streamline your task creation process with this smart workflow. When a new row is added in your Google Sheets, a corresponding task gets instantly created in Motion. Not only does this save valuable time, but it ensures every data entry in your spreadsheet is swiftly converted into an actionable item in Motion, helping you stay on top of all your tasks without any manual effort.
Create tasks in Motion for new or updated rows in Google Sheets
Google Sheets + Motion
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Upgrade your project management process by connecting Google Sheets with Motion. With this workflow, each new or updated row in your Google Sheets will result in a new task creation in your Motion project. This automation not only helps you to easily track and manage tasks but also saves your time and effort on manual data entry. Say goodbye to the hassle and hello to efficiency.
Take Motion further with automation
Thanks to its AI features and app compatibility, Motion already feels like a virtual assistant.
But when you connect it to Zapier, you can close any automation gaps and streamline your productivity. From connecting Motion with other to-do list apps to sending all your spreadsheet items over to Motion for easy set-up, start using automation to supercharge your workflows now.
And this is just the start of what you can do with Zapier and Motion. What will you automate first?
