Do you use Asana to manage your tasks? It's one of the more popular project management tools out there, suited for larger teams who need to collaborate on a daily basis. With streamlined views, reporting dashboards, and workflow automation built in, it's pretty critical to keeping work projects on track.
But Asana is so much more powerful when you connect it to Zapier. With just a few Zaps—what we call automated workflows—you can turn form responses into tasks, streamline team communication, and more. Take a look at our most popular workflows to get started.
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Turn form responses into tasks
When you get a response from an online form—whether it's a survey respondent, new lead, or job applicant—you usually want to take some kind of action afterward. But it can be difficult to know when someone actually responds to your form. Without some kind of notification in place, you'll be stuck manually checking for responses multiple times a day if you want to follow up in a timely manner.
With the Zaps below, you can turn form responses into tasks in Asana, putting that follow-up action right into your normal workflow.
Create Asana tasks for new Typeform entries
Typeform + Asana
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When this Zap is activated, it automatically generates an Asana task as soon as an incoming Typeform entry is received. Keep your follow-up to-do list on target without any added clicks or keystrokes!
Create Asana tasks from new Google Forms responses
Google Forms + Asana
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Why create tasks manually in Asana? Let this Zapier handle that for you with this integration! When you receive incoming data to your Google Forms account, this Zap will automatically generate tasks to follow up with.
Add new Jotform submissions to Asana as tasks
Jotform + Asana
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Need a public form to allow people to submit tasks to you? This Jotform Asana integration has you covered. When a new Jotform is submitted, this integration creates a task in Asana.
Connect Asana to your calendar
For better and for worse, calendars run our lives. To make sure you have time to get important work done, it can be helpful to block time in your calendar for working on specific tasks, not just for meetings.
If you like to block time on your calendar to tackle tasks, you can use these Zaps to automatically create calendar events for Asana tasks with a due date assigned to them.
Create Google Calendar events from new Asana tasks
Asana + Google Calendar
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Asana is a fantastic project management tool, however, it's often helpful to see tasks in a calendar view. This integration makes that easy, automatically creating a new event on Google Calendar whenever a new task is created within your chosen Asana project.
Create quick add events in Google Calendar from new Asana tasks in a project
Asana + Google Calendar
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When you have plenty of tasks and projects on your plate, keeping track of them can be hard. Why not add them to your calendar to make things easier for yourself? You can with this integration. After set up, new Asana tasks in a project will generate Google Calendar quick add events. Create end times, reminder notifications, and more.
Create events in Microsoft Outlook for new tasks in Asana projects
Asana + Microsoft Outlook
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Stay organized and efficient by connecting your Asana and Microsoft Outlook apps. With this workflow, whenever a new task is added in an Asana project, an event is created in Microsoft Outlook. Save time on manual updates and never miss another task or deadline again. Improve your time management and make sure all your important tasks are easily accessible in your calendar.
You can also use Zapier to create tasks from new events on your calendar. So next time someone books a meeting with you, you can use automation to add it directly into Asana.
Add new Google Calendar appointments to an Asana task list
Google Calendar + Asana
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Your to-do list isn't complete without your meetings, appointments, and events. This integration can give you a clear picture of your day by piping your calendar events right into your to-do list. After you set it up, new Google Calendar events will automatically be added to an Asana task list and assign it to you, with the due date of the start time of the appointment.
Create Asana tasks from new Calendly events
Calendly + Asana
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No matter how different, there's something to do for every one of your meetings and events. Get a little help following them all by setting up this integration. It automatically creates an Asana task for every new event someone books on Calendly with you, giving you an actionable marker to check off when ready.
Create tasks in Asana for new meetings in Zoom
Zoom + Asana
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Manage your workflow seamlessly with this streamlined process. When a new meeting is scheduled in Zoom, a task will be effortlessly created in Asana. This setup ensures that every Zoom meeting is promptly captured as a responsibility in Asana. Stay organized and efficient by saving time and focusing on what truly matters: running effective meetings.
Do you have tasks that you have to do on a recurring basis? Use these Zaps to automatically create to-dos in Asana on a daily, weekly, or even monthly basis. That way, you can get rid of the admin involved and stay on top of all your priority work.
Create Asana tasks every week at a scheduled time
Schedule by Zapier + Asana
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Never forget those weekly repetitive tasks! Use this integration to automatically create a new task in Asana every week, at a time of your choosing.
Create Asana tasks every day with Schedule by Zapier
Schedule by Zapier + Asana
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Stay organized and efficient by using this daily workflow that schedules tasks in Asana. Once a day, it sets up a task in your Asana setup, helping you to maintain productivity without the need to manually add tasks each day. Ideal for both personal and team project management, this automation keeps your tasks lined up and ensures nothing slips through the cracks.
Create Asana tasks every month
Schedule by Zapier + Asana
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Do you have tasks that need to be completed monthly? This could be anything from completing analyses to cleaning out the office refrigerator. Once activated, at your chosen day and time every month, an Asana task will be created to keep you on track.
Keep your team in the loop on tasks
When it comes to getting big projects done, it's important to keep everyone on the same page. Asana lets users comment and tag team members, but it's easy to miss those notifications—particularly if your team communicates mostly in Slack or over email.
With these Zaps, you can easily keep your team up-to-date on everything happening in Asana. So, if an important task gets completed or a new project is started, everyone is on the same page. Plus, if a specific field in an Asana task gets updated (like its status or a due date), these Zaps will let the right people know right away.
Send Gmail emails for new tasks in projects in Asana
Asana + Gmail
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When you have new tasks added to projects, you'll want notifications sent to you via email. This integration helps by automatically sending a Gmail email when there is a new task added to a project in Asana. You will be updated when tasks are added to projects going forward.
Send Slack messages for updated tasks in Asana
Asana + Slack
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Keep your team in the loop with real-time updates. With this Zap, whenever a task is updated in Asana (be that project status, assignee fields, or due dates), a message is automatically sent to a designated Slack channel. This ensures everyone stays informed about the latest changes, improving communication and collaboration across your projects.
Send emails for updated Asana tasks
Asana + Gmail
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Never miss an important task update again. With this Zap, every time a task is updated in Asana, an email is automatically sent through Gmail to keep you or your team informed. This seamless integration ensures you stay on top of changes, helping you maintain productivity and keep projects on track.
Create tasks from emails or messages
When communicating in email or Slack, it's all too easy for to-dos to get lost in the shuffle. Forgot to add a task immediately after someone asks you, and you might forget about it altogether.
Do yourself a favor and create a task in Asana from an email or Slack message automatically with one of these Zaps. Your future self will thank you.
Create Asana tasks from Gmail emails matching a search query [Business Gmail Accounts Only]
Gmail + Asana
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If you find yourself using your inbox as a to-do list, there's a better way. With the help of Zapier, any time you get a new email in Gmail that fits a certain search query, it will automatically create a task for you in Asana.
Add new messages in Slack channels as Asana tasks
Slack + Asana
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Getting messages out of chat and onto your to-do list can be a struggle, but this Zapier integration makes that process seamless. Every time a new message is posted to a designated Slack channel, a task will be automatically added to an Asana project.
Create Asana tasks from new saved messages in Slack
Slack + Asana
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Update your to-list simply be adding a new saved message in Slack. This Zap lets you do that effortlessly. Once it’s in place, when you create a saved message in Slack, this integration will automatically use those details to generate an Asana task.
Connect Asana to your other task apps
Just because you use Asana doesn't mean you have to use it exclusively. Maybe you like to use Asana for team projects and Todoist for personal tasks. Or, maybe one team at work prefers Asana while your team actually prefers Trello.
Either way, if you're using more than one task app, Zapier lets you pass information to and from Asana from whichever tool you'd like. Those could be brand new tasks that get added to one project management tool, or tasks that get updated as folks start ticking them off from their to-do list.
Add new Asana tasks to Todoist
Asana + Todoist
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Stay on top of projects and make sure everything is completed when you use this Asana to Todoist automation. Once set up, every time a new task is added to a project in Asana, Zapier will add a new task to Todoist. It's the perfect way to collaborate with your team, even if everyone doesn't use the same task management app.
Create Asana tasks from new Airtable records
Airtable + Asana
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Need an Asana task to remind you to followup on your new Airtable records? This Zap can help, automatically creating new tasks in Asana every time something new is added to your Airtable database. It's a simple way to put your data to work.
Create Trello cards from new Asana tasks
Asana + Trello
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Make sure you stay on top of your Asana tasks no matter where you're working by copying them to your Trello boards as new cards.
Update Google tasks from Asana updates
Asana + Google Tasks
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Keep your task lists in sync effortlessly. With this Zap, whenever a task is updated in Asana, the corresponding task in Google Tasks is automatically updated. This integration ensures your to-do lists are always aligned, saving you time and helping you stay organized across both platforms.
Update Trello cards from Asana tasks
Asana + Trello
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Keep your project boards in perfect harmony. With this Zap, whenever a task is updated in Asana, the corresponding card in Trello is automatically updated. This integration ensures that your project management tools are always in sync, helping you maintain clear and accurate progress across your teams.
Connect Asana to Google Sheets
If you're dealing with a large amount of data or share data between teams, you might use Google Sheets to collect or back up important task information. Use automation to instantly add new or updated tasks to a Google Sheet to build an automatic archive.
Or, if you use Google Sheets for your to-do list or collect information that needs follow-up, you can use automation to automatically create new Asana tasks from Google Sheets rows.
Add new Asana tasks to Google Sheets rows
Asana + Google Sheets
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Keep track of your Asana tasks in Google Sheets with this integration. When you add a new task in Asana, this Zapier integration adds a new corresponding row to Google Sheets with the task's name.
Create Asana tasks from updated Google Sheets rows
Google Sheets + Asana
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Manage your daily tasks when you incorporate this Google Sheets to Asana automation. Set it up, and each time a row is updated in a selected Google Sheets spreadsheet, Zapier will create a new task in Asana. Stay focused when you use this integration.
Update Google Sheets rows with updated Asana tasks
Asana + Google Sheets
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Ensure your data stays up to date without manual effort. With this Zap, every time a task is updated in Asana, the corresponding row in your Google Sheets spreadsheet is automatically updated. This integration keeps your records accurate and up-to-date, allowing you to focus on more important tasks while your data management is handled seamlessly.
Use webhooks with Asana
If you use an app that doesn't yet have a Zapier integration, you don't have to give up your dreams of automating all of your business-critical apps. Use webhooks to bridge the gap.
Webhooks let you send information to or from almost any app, even if it doesn't yet integrate with Zapier. Use this workflow to send information to Asana with a catch hook:
Create Asana tasks from caught webhooks
Webhooks by Zapier + Asana
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Only you can delegate your project's tasks. But creating those tasks on your team collaboration platform? That's something you can automate. Set up this integration and you'll see. Each time we catch a webhook from a source you specify, we'll create a task on Asana. You can keep your project moving on Asana without even having to sign in.
Make Asana work smarter with Zapier
Automation with Zapier can help save you loads of time doing manual tasks in Asana, freeing you up to do the work that matters instead of creating tasks and notifying team members.
And this is only the beginning of what you can do with Asana and Zapier. Zapier supports thousands of apps so you can automate almost any task at work. Start building your Zap now and see what you can create.
This article was originally published in August 2022. It was most recently updated in August 2024 by Elena Alston.
