The 9 best Asana alternatives in 2025

Picking a project management app is like wandering through the story of Goldilocks—there are so many options and no perfect fit. It feels like you'll always be sampling scalding porridge and trying to get comfy in a doll-sized bed.

Asana is a quality option (so much so that it's made Zapier's list of the best free, small business, and enterprise project management apps), but that doesn't mean it's guaranteed to work for you. That's why I rounded up nine of the best alternatives to Asana, so you can pick the one that's just right.

The best Asana alternatives

• Trello for Kanban lovers

• Todoist for a straightforward to-do list app

• Basecamp for simplified project management

• Airtable for managing a lot of data

• Paymo for managing multiple clients

• monday for user-friendly work management

• ClickUp for a robust free plan

• Smartsheet for enterprise teams

• Jira for DevOps teams

What is Asana?

Asana is a project management app that manages to be powerful and flexible enough for teams of all sizes—while being intuitive and streamlined enough for beginner users to enjoy out of the box. Here are some of its primary features:

• "My Tasks" page showing each user's assigned work

• Personal dashboard with customizable widgets

• A variety of views (including lists, Kanban boards, and calendars)

• Robust reporting 

• Team workload planning

• Goal-tracking and portfolio management

• Team messaging

• Powerful native integrations (along with an integration with Zapier)

If you want to try Asana on for size, you can get started on the free plan. From there, paid plans start at $10.99/user/month for more advanced views, workflow automations, and security. 

But even the perfect porridge isn't for everyone (forget the temperature—give me toast and scrambled eggs any day), and Asana may not be what you're looking for. Keep reading to see the Asana alternatives you might consider exploring instead.

The best Asana alternatives at a glance

The best Asana alternative for Kanban lovers

Trello

Trello pros:

• Unlimited Power-Ups allow for plenty of customization

• Built-in custom automations 

Trello cons:

• Limited to Kanban view on the free plan

• Must upgrade for team management features

While Asana offers Kanban views for projects, Trello is built around Kanban workflows. It lets users create boards and sort cards into lists on each board. You can choose from dozens of board templates or build your own from scratch, then create columns (called lists) for your tasks—like To-Do, Doing, and Done. Each task is a card, where you can easily attach documents and images, add due dates and labels, and create custom properties. You'll drag and drop cards across lists on the board as they change status. 

The tool comes with plenty of Power-Ups, which are a mix of additional features and integrations with other apps. Even on the free plan, you can use unlimited Power-Ups to customize boards to your needs—adding anything from card repeaters to calendars to Google Drive syncing. 

Trello also lets you create custom automations that run based on project activity, like an approaching due date or when a card is moved between lists. You can even set up custom buttons for cards and boards that run an automated sequence when clicked. Individuals and small teams that don't need Asana's advanced template library and team management might be happy to trade those features in for Trello's customizable Power-Ups and integrations.

If you want even more flexibility, you can use Trello's Zapier integrations to connect Trello to your most-used apps, like Google Calendar and Slack, and automate your project management workflows. Learn more about how to automate Trello, or get started with one of these pre-made templates.

Trello pricing: The free plan includes 10 boards per workspace, unlimited cards and Power-Ups, and 250 automated commands each month. Paid plans start at $5/user/month for unlimited boards, advanced checklists, custom fields, up to 1,000 automated commands per month, and more.

The best Asana alternative for a straightforward to-do list app

Todoist

Todoist pros:

• Natural language processing lets you add tasks quickly

• Accessible pricing

• Simple and streamlined interface cuts down on distractions

Todoist cons:

• Not suited for complex projects

• Limited collaboration features

• No built-in automations

I often find myself going down the feature rabbit hole in project management apps—in those cases, a simpler to-do list app comes in handy. Todoist is one of the best to-do list managers out there, thanks to its natural language processing feature that lets you add and organize tasks with a few keystrokes. Type "call Mom this weekend," and the task "call Mom" will be set due on Saturday. You can even add more complex recurring due dates, like "every Tues, Thurs, and Sat for 4 weeks"—and Todoist will date that task accordingly. 

Todoist is also available on just about every platform imaginable, so no matter where you are, you can brain-dump new tasks in seconds, without interrupting your flow more than necessary. (The AI assistant on paid plans even helps generate tasks for you based on a prompt.) Easily sort tasks into projects, and if you're a paid user, create custom labels and filters that let you stay even more organized. You can view tasks in list, Kanban board, and calendar format. While Todoist lacks Asana's powerful automation, collaboration, and AI features, it'll keep you organized without the bells and whistles. 

Todoist has a few native integrations, but its built-in automation options are much more limited compared to Asana. But since Todoist integrates with Zapier, you can easily connect your to-do list with your other favorite apps. Check out some ideas for automating Todoist with Zapier, or give one of these examples a try.

Todoist pricing: Free for up to 5 projects and 3 filter views; paid plans start at $4/month for up to 300 projects, calendar layouts, and AI features.

The best Asana alternative for simple project management

Basecamp

Basecamp pros:

• Prioritizes simplicity

• 70+ native integrations, including Zapier

• Cost-effective for solo and team users alike

Basecamp cons:

• Fewer customization options

• Less flexibility 

Where Asana shines in its ability to handle complex projects with lots of tasks, Basecamp focuses on the big picture. It has a simple interface—which can be frustrating if you like having multiple ways to customize views and workflows but works well if you prefer a tool that keeps everyone on the same page. 

Basecamp offers list, Kanban, and calendar views for projects. You can also attach project-level documents in the Docs & Files section. The tool's folders, sortable views, and color-coding make it easy to store and find important information across projects.

While switching between views and filtering for individual tasks is a little more complex than in Asana, Basecamp makes it easy to monitor project progress at a high level. The Move the Needle feature visualizes project status as a color-coded gauge showing whether the project is on track, at risk, or a concern. So if you're looking for a simple tool that prioritizes basic workflow tracking and big-picture projects for your team, Basecamp might be for you.

Basecamp offers plenty of native integrations with popular apps, and with Basecamp's Zapier integration, you can connect your project manager to all the other tools you use, too. Here are a few examples.

Basecamp pricing: Free for one project and 1GB of storage. Paid plans start at $15/user/month, or $299/month for unlimited users. 

The best Asana alternative for managing a lot of data

Airtable

Airtable pros:

• Plenty of templates to choose from

• Extremely customizable

• Great for data management

Airtable cons:

• Steeper learning curve

• Expensive paid plans

If you're looking for a project management app that leans more toward data management, try Airtable. Out of the box, Airtable's default view looks like a spreadsheet. It offers a few project templates based on your team type (such as marketing or sales), or you can build a "base" from scratch. From there, you can add highly customizable fields (or columns) to each row, so it's easy to turn Airtable into a robust project management app with due dates, assignees, and attachments. And there are plenty of customizable view options that let you view projects in Kanban, Gantt, calendar, gallery, or timeline format.

Because Airtable has a database-like structure and so many advanced customization options, it has a steeper learning curve than Asana. But if you're not opposed to a little grunt work on the front end, the platform is flexible enough to meet almost all of your needs.

When it comes to AI, Airtable takes more of a data-focused approach. While Asana's AI features help you generate smart goals and summarize your project's status, Airtable's AI does things like sorting through records, finding related data, and extracting important information. Airtable also offers a new AI-powered Cobuilder feature that lets you build internal apps without using a line of code.

And because Airtable integrates with Zapier, you can connect your databases to the rest of your tech stack, turning Airtable into your source of truth. Give one of these examples a try, or learn more ways to automate Airtable.

Airtable price: Free for up to 5 users. Paid plans start at $20/user/month for additional views, 50,000 records per base, 20GB of attachments, and more.

The best Asana alternative for managing multiple clients

Paymo

Paymo pros:

• User access and role customizability

• Focus on client management 

• Generous free plan

Paymo cons:

• Limited view customization 

Asana excels at cross-functional project management, but Paymo is a great choice if you're a freelancer or small business owner who wants to manage projects, billing, and invoicing across several clients. Each project is set up per client, and you can assign billable rules (like flat fees or hourly rates) to projects if you prefer. As you work on a project, you can use the tool's built-in timer to keep track of billable hours—and Paymo can create invoices automatically based on that data.

Paymo's project management interface isn't as customizable as Asana's, but it does offer five ways to view your project's tasks and subtasks: table, list, Gantt chart, calendar, and Kanban board. And you can sort and filter tasks by client, status, due date, and more. There are also file storage and team communication features that make it easier to collaborate on client projects.

With Paymo's Zapier integration, you can connect it to tools like your calendar or accounting software, so you can focus on the work that matters. Here are a few examples to get you started.

Paymo pricing: Free plan available. Paid plans start at $5.90/user/month for unlimited clients and projects, additional views, guest access, and more.

The best Asana alternative for work management

monday.com

monday pros:

• Plenty of collaborative features

• Customizable views and field options

monday cons: 

• Fewer automations and integrations than Asana

• Steeper learning curve

monday.com is billed as a work management platform, which goes beyond projects and lets you manage all of your team's work in one app. Not only can you plan projects and assign tasks, but you can manage resources, track portfolios, and create business workflows to streamline operations across teams. monday might have a slightly steeper learning curve than Asana, but it's much more flexible.  

The tool has plenty of collaborative features, including integrated docs that you can create and collaborate on directly within monday. This feature is especially helpful for teams that keep in-depth documentation, style guides, and other resources closely tied to projects. You can even add widgets and project views into docs, making them endlessly dynamic and customizable.

Because monday is built to help teams of all shapes and sizes get work done, you can customize the platform to your team's specific needs. If you're a project manager who doesn't mind tinkering with every aspect of your tool's setup, give monday a go.

monday also integrates with Zapier, which makes it easy to do things like create new tasks from a spreadsheet or calendar. Get started with one of these popular workflows, or learn more about automating monday.

monday pricing: Free plan available. Paid plans start at $9/user/month for unlimited items and viewers, 5GB file storage, and more.

The best free alternative to Asana

ClickUp

ClickUp pros:

• Extremely customizable

• 24/7 online support and plenty of online resources

• Customizable automated workflows

• Generous free plan

ClickUp cons:

• The number of features and setup options can be overwhelming

While we're discussing work management apps, let's talk about ClickUp. The tool's tagline is "one app to replace them all," and that might only be a slight exaggeration. Like monday, ClickUp lets you customize your own workspace, incorporating docs and wikis, time tracking, collaboration tools, and robust project management features.

But where ClickUp really shines is how much it offers for free. Asana's free plan includes only basic features, and you have to pay for teams with over 10 members. But on ClickUp's free plan, you can create unlimited tasks (with unlimited custom views) and invite unlimited users. Users can create up to 60 custom fields, use 100MB of file storage, and use 100 automation executions per month. And project views range from your standard list, calendar, and Kanban to more exciting options, like mind maps and whiteboards. You can even embed apps and websites within project pages, track time within tasks, and send chat messages and emails without leaving ClickUp.

When it comes to AI, ClickUp's Brain feature offers generative writing features as well as project management-specific tools. You can also use the Connected Search feature to ask questions about work happening across your organization's entire tech stack (as long as you've connected it to ClickUp).

Everything within ClickUp is customizable, from project hierarchies to task fields to dashboards. This makes the onboarding and setup process a bit more involved than a tool like Asana—but if you want granular control over your project management tool, you'll probably be satisfied with the flexibility ClickUp offers.

For even more customizability, you can use ClickUp's Zapier integrations to connect the tool with your favorite apps. Try one of the automations below, or learn more about how to automate ClickUp.  

ClickUp pricing: Robust free plan. Paid plans start at $7/user/month for unlimited storage, integrations, custom fields, and more. 

The best Asana alternative for enterprise teams

Smartsheet

Smartsheet pros:

• Plenty of project management templates

• Reporting and insights features

• AI formula creation and chart tools (only for Enterprise plans)

• The most spreadsheet-like software for project management 

Smartsheet cons:

• Pivot tables only available in a premium add-on

• Less aesthetically pleasing and streamlined interface compared to Asana

Some bigger teams need more data management features than Asana offers—which is where Smartsheet comes in. The app combines the power of a spreadsheet with the flexibility of a project management tool. 

The foundational element of Smartsheet is (unsurprisingly) the sheet. But once you input information and tasks into a spreadsheet, you can view them as a calendar, Gantt chart, grid, or cards. Further organize your data with smart columns and hierarchies, or use formulas and conditional formatting like you would with a Google Sheet.

Smartsheet is great for enterprise teams that want the versatility of Excel or Google Sheets alongside additional collaboration, visualization, and automation features. But that mix comes with a steep learning curve and a less aesthetically pleasing interface than other popular project management tools. While you can start using Asana without much frustration right away, Smartsheet takes some trial and error.

Smartsheet isn't for everyone, but it's a great option for teams that need robust data management features. If you're a project manager for an enterprise team, you might prefer the spreadsheet-like interface and robust reporting features Smartsheet offers.

The platform has native integrations with popular apps like Slack, Jira, and Google Workspace, and its Zapier integration also lets you connect Smartsheet to the rest of your tech stack. Here are a few ways to automate Smartsheet, or you can get started with one of these templates.

Smartsheet pricing: No free plan available. Paid plans start at $9/user/month for 10 paid users, unlimited sheets and viewers, and 20GB attachment storage.

The best Asana alternative for DevOps teams

Jira

Jira pros:

• Designed for engineers and developers

• 1,000+ native integrations

• Great for issue tracking

Jira cons:

• Limited free plan

Unlike Asana, Jira was built specifically for teams that use Scrum and Agile workflows. When you sign up, you'll answer a few questions about your preferred methodologies, project types, and deadlines. Then, Jira will suggest a project template and methodology to fit your team's needs.

If you prefer Scrum workflows, you can add epics to the Roadmap page, then create new issues in your backlog and assign them to sprints. You can also customize each Scrum board (the project's homepage) with column headers and custom statuses.

While Asana's AI features are all about helping you streamline your project management workflows, Jira's AI (Atlassian Intelligence) uses predictive insights to improve resource allocation and automate sprint planning.

And because Jira integrates with dev tools like GitLab, GitHub, and Jenkins, it's easy to update and track your backlog. Jira offers more advanced features and integrations than Asana, making it a serious contender for DevOps teams. You can also take advantage of Jira's Zapier integrations to create new issues in Jira from tools like Slack or Jotform. Check out more ways to automate Jira, or try one of these Zaps to get started. 

Jira pricing: Free for up to 10 users. Paid plans start at $7.53/user/month for up to 50,000 users, user roles and permissions, and more.

What about other Asana alternatives?

If you want even more options to explore, here are a few other apps that have stood out to Zapier's app testers:

• Wrike is a highly customizable tool that lets teams organize work in whatever way makes the most sense. 

• Avaza, nTask, Nifty, and Any.do are all great options for small businesses or solopreneurs.

• Zoho Projects prioritizes security, which makes it another great choice for enterprise teams.

• Hive's advanced AI features (like building a project from a prompt) make it easy to add AI to project management workflows.

What's the best Asana alternative?

Project management looks different for every person and every team—so it makes sense that the tool you choose will be for similarly unique reasons. The best way to choose an Asana alternative is to decide what isn't working for you with Asana, and then test out a few of these tools to see which of them fits your needs best.

Related reading:

• How to choose project management software (with checklists)

• 21 project management templates to organize any workflow

• Kanban vs. Scrum Agile methodology: Which is better?

This article was originally published in May 2024. The most recent update was in March 2025.