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Set up your first integration
Quickly connect Square to Xero with a Zapier template.
Our most popular template
How Zapier works
Zapier makes it easy to integrate Square with Xero - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "New Appointment" from Square.
Add your action
An action happens after the trigger—such as "Add Items to Existing Sales Invoice" in Xero.
You’re connected!
Zapier seamlessly connects Square and Xero, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- New Appointment
Triggers when a new appointment is created.
Try ItTriggerPolling - New Customer
Triggers when a new customer is created.
Try ItTriggerPolling - LocationRequired
- Order Status
Try ItTriggerPolling- Customer IDRequired
- GroupRequired
ActionWrite
- Item Type
Try ItTriggerPolling- LocationRequired
Try ItTriggerPolling- LocationRequired
Try ItTriggerPolling- LocationRequired
- Team Member IDRequired
- Customer IDRequired
- Date and Time of AppointmentRequired
- Appointment Service IDRequired
- Note
ActionWrite
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Practical ways you can use Square and Xero
Sync customers with Square and Xero.
When a new customer is created in Square, Zapier automatically creates the same customer in Xero. This ensures accurate and consistent customer data across both platforms, saving time on manual data entry and reducing the risk of inconsistencies.
Business OwnerLog new catalog items into Xero.
Whenever a new catalog item is added in Square, Zapier creates the corresponding inventory item in Xero. This ensures engineering teams working with inventory can count on timely and accurate product data.
EngineeringTrack project payments from Square in Xero.
When a payment is completed in Square, Zapier can automatically log the payment into Xero as a bank transaction. This makes it easy to track financial progress on projects without manual updates, ensuring smoother accounting and reporting.
Project ManagementLearn how to automate Square on the Zapier blog
Learn how to automate Xero on the Zapier blog
Frequently Asked Questions about Square + Xero integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Square and Xero
How do I set up the integration between Square and Xero?
To set up the integration, you'll need to connect both Square and Xero to our platform. Once connected, you can create a zap where you define specific triggers, like a new transaction in Square, and actions such as creating an invoice in Xero.
What triggers are available for this integration?
Our integration allows you to use triggers from Square like 'New Transaction', 'New Customer', and 'Payments Status Changed'. These can kickstart automation that results in actions within Xero.
What actions can be performed in Xero through this integration?
When using our platform to integrate with Xero, you can perform actions such as creating or updating invoices, creating bills, and updating contacts based on triggers from Square.
Can I automatically import payments from Square into Xero?
Yes, by setting up a zap with the trigger 'New Payment' from Square, we can automatically create corresponding transactions in Xero.
Is it possible to sync customer data between Square and Xero automatically?
Absolutely. By using the 'New Customer' trigger in Square, we'll ensure that your customer data is automatically added or updated in Xero without manual intervention.
How frequently does the data sync occur between the two platforms?
The frequency of data sync depends on the triggers you set. Triggers are event-driven; thus, whenever a specified event occurs (like a new sale in Square), the data will sync almost instantly with Xero.
Are there any limitations to be aware of when integrating Square with Xero?
While integrating provides many automations, complex financial workflows might require additional customization. We recommend reviewing both platforms for specific limitations regarding transaction volume or field mappings.