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Zapier makes it easy to integrate Microsoft Outlook with Todoist - no code necessary. See how you can get setup in minutes.

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Microsoft Outlook logo
Microsoft Outlook
Microsoft Outlook logo
Microsoft Outlook
1. Choose trigger event
Todoist logo
Todoist
Todoist logo
Todoist
2. Choose action
Microsoft Outlook logo
1. Select the event
Setup
Test
Microsoft Outlook logo
Microsoft Outlook
Choose a trigger event

Choose a trigger

A trigger is the event that starts your Zap—like a "Calendar Event Start" from Microsoft Outlook.

Add your action

An action happens after the trigger—such as "Invite User to Project" in Todoist.

You’re connected!

Zapier seamlessly connects Microsoft Outlook and Todoist, automating your workflow.

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Customers have created over 25 million Zaps on the platform

6 mins

The average user takes less than 6 minutes to set up a Zap

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Frequently Asked Questions about Microsoft Outlook + Todoist integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Microsoft Outlook and Todoist

How can I integrate Microsoft Outlook with Todoist?

You can integrate Microsoft Outlook with Todoist using automation platforms like Zapier. By setting up specific triggers and actions, you can automate tasks such as creating Todoist tasks from new Outlook emails.

What triggers are available for integrating Outlook with Todoist?

When integrating Outlook with Todoist, you can use triggers like 'New Email,' 'Email Label Changed,' or 'New Calendar Event.' Each of these triggers can initiate various actions in Todoist, such as creating a task or updating a project.

Can I create tasks in Todoist from Outlook emails automatically?

Absolutely! You can set up automation so that when you receive an email in Outlook, it automatically creates a task in Todoist. This is done by using the 'New Email' trigger to activate a 'Create Task' action.

Is it possible to sync calendar events between Outlook and Todoist?

Yes, you can synchronize your calendar events by using the integration. For instance, a new event in your Outlook calendar can automatically create or update a corresponding task in Todoist via specific trigger-action pairs.

Do I need technical expertise to set up the integration between Microsoft Outlook and Todoist?

No technical expertise is needed. Our platform provides straightforward step-by-step instructions that guide you through selecting triggers and actions suited to your workflow.

Are there any limitations when integrating Microsoft Outlook with Todoist?

While we strive to provide robust capabilities, some limitations exist. Complex workflows may require multiple interconnected Zaps, and certain features depend on your subscription level with both services.

Can I prioritize tasks created from Outlook emails in Todoist automatically?

Yes, upon setting up the integration, you can ensure that tasks created from specific types of emails are assigned certain priorities based on conditions defined within your zap setups.

Practical ways you can use Microsoft Outlook and Todoist

Task delegation and review system

Implement a workflow to delegate tasks to team members, monitor their progress, and conduct periodic reviews to ensure alignment with overall business objectives.

Business Owner
Incident reporting and resolution

Develop a system to log incidents, categorize them for prioritization, and track their resolution progress to ensure IT operations run smoothly.

IT
Resource allocation and timeline tracking

Create an automated system to allocate resources for ongoing projects, track timelines, and send alerts for any delays or conflicts.

Project Management

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

triggers, actions, or triggers and actions
    • Calendar
    • Time Before
      Required
    • Time Before (Unit)
      Required
    Trigger
    Polling
    Try It
    • Parent Folder
      Required
    • Child Folder
    Trigger
    Polling
    Try It
    • Contact Folder
    Trigger
    Polling
    Try It
    • Parent Folder
      Required
    • Child Folder
    • Search terms
      Required
    • Note
    Trigger
    Polling
    Try It
  • Microsoft Outlook triggers, actions, and search
    Cancelled Calendar Event

    Triggers when an event is cancelled.

    Trigger
    Instant
    Try It
    • Calendar
    Trigger
    Polling
    Try It
    • Shared Inbox
    Trigger
    Polling
    Try It

Learn how to automate Microsoft Outlook on the Zapier blog

Learn how to automate Todoist on the Zapier blog

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microsoft-outlook logo
About Microsoft Outlook
Microsoft Outlook is a web-based suite of webmail, contacts, tasks, and calendaring services.
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About Todoist
Managing millions of tasks, Todoist is an online task management app and todo list. It has Web, iPhone, Android, Chrome, Firefox, Outlook flavors (and more!).
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