Skip to content

Connect Microsoft Outlook and Microsoft Teams to unlock the power of automation

  • No credit card required
  • Free forever for core features
  • 14-day trial for premium features and apps
Choose a Trigger
Choose an Action
Google Logo Start with Google for free

Top companies trust Zapier to automate work that solves their unique business problems—no coding required.

How Zapier works

Zapier makes it easy to integrate Microsoft Outlook with Microsoft Teams - no code necessary. See how you can get setup in minutes.

100%
Help
Microsoft Outlook logo
Microsoft Outlook
Microsoft Outlook logo
Microsoft Outlook
1. Choose trigger event
Microsoft Teams logo
Microsoft Teams
Microsoft Teams logo
Microsoft Teams
2. Choose action
Microsoft Outlook logo
1. Select the event
Setup
Test
Microsoft Outlook logo
Microsoft Outlook
Choose a trigger event

Choose a trigger

A trigger is the event that starts your Zap—like a "Calendar Event Start" from Microsoft Outlook.

Add your action

An action happens after the trigger—such as "Create Channel" in Microsoft Teams.

You’re connected!

Zapier seamlessly connects Microsoft Outlook and Microsoft Teams, automating your workflow.

Zapier is the automation platform of choice for 87% of Forbes Cloud 100 companies in 2023

G2 Badge - Best Est. ROI - Winter 2024
G2 Badge - Best Results - Winter 2024
G2 Badge - Most Implementable - Winter 2024
G2 Badge - Leader Mid-Market - Winter 2024

93%

Customers who say using Zapier has made them better at their job

25m

Customers have created over 25 million Zaps on the platform

6 mins

The average user takes less than 6 minutes to set up a Zap

Make work flow with AI

Level up your Microsoft Outlook to Microsoft Teams integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
Illustration of AI enhancing Zapier workflows with automation and app integrations.

Frequently Asked Questions about Microsoft Outlook + Microsoft Teams integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Microsoft Outlook and Microsoft Teams

How do I integrate Outlook with Teams so that meeting invitations automatically appear in my Teams calendar?

To have your Outlook calendar meetings automatically show up in your Teams calendar, you'll need to connect both services through our integration platform. Set a trigger for new events in Outlook, and the action will be to create corresponding events in Teams.

Can I receive a notification in Teams when I get a new email in Outlook?

Yes, you can set up a trigger for incoming emails in Outlook. We can then send an action to post a message or notification into your designated Teams channel each time an email is received.

Is it possible to schedule Teams meetings directly from an Outlook email?

Absolutely! By setting a trigger for specific emails or conditions in Outlook, you can configure an action to automatically schedule and send Teams meeting invites based on those triggers.

How can I ensure Microsoft To Do tasks created from flagged emails appear in my Tasks by Planner and To Do within Teams?

We allow you to set triggers on flagged emails within Outlook that create tasks directly into Microsoft To Do. From there, these tasks seamlessly integrate into your Tasks by Planner and To Do app within Teams.

Can I automatically add participants from an email thread into a scheduled Teams meeting?

With our integration, you can set up workflows where the recipients of an email thread are added as attendees in a new or existing scheduled Teams meeting. This requires setting up the appropriate triggers and actions between the two platforms.

How do I create reminders in Microsoft To Do from emails opened on Outlook that have specific keywords?

. Set a trigger for when such emails are opened in Outlook with defined keywords. Then create an action that adds these items as tasks or reminders within Microsoft To Do.

Is there a way to synchronize status between out-of-office settings on Outlook and statuses shown on Microsoft Teams?

. Set up triggers for changing out-of-office settings in Outlook. The action will update your status notifications accordingly within Microsoft Teams, ensuring synchrony across platforms.

Practical ways you can use Microsoft Outlook and Microsoft Teams

Stay updated on client communications.

When a new email is received in Microsoft Outlook from specific clients, notify the team by posting a message in a relevant Microsoft Teams channel. Zapier helps you keep everyone informed without any manual effort.

Business Owner
Monitor new team members.

When a new team member is added in Microsoft Teams, create a calendar event in Microsoft Outlook to remind IT to provision accounts, devices, or necessary tools. This ensures new hires are set up smoothly and on schedule.

IT
Alert the team about flagged emails.

When an email is flagged for follow-up in Microsoft Outlook, send a notification to a designated Microsoft Teams channel to keep the marketing team in sync. Zapier ensures no priority messages slip through the cracks.

Marketing & Marketing Ops

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

triggers, actions, or triggers and actions
    • Calendar
    • Time Before
      Required
    • Time Before (Unit)
      Required
    Trigger
    Polling
    Try It
    • Parent Folder
      Required
    • Child Folder
    Trigger
    Polling
    Try It
    • Contact Folder
    Trigger
    Polling
    Try It
    • Parent Folder
      Required
    • Child Folder
    • Search terms
      Required
    • Note
    Trigger
    Polling
    Try It
  • Microsoft Outlook triggers, actions, and search
    Cancelled Calendar Event

    Triggers when an event is cancelled.

    Trigger
    Instant
    Try It
    • Calendar
    Trigger
    Polling
    Try It
    • Shared Inbox
    Trigger
    Polling
    Try It

Learn how to automate Microsoft Outlook on the Zapier blog

Learn how to automate Microsoft Teams on the Zapier blog

microsoft-outlook logo
microsoft-outlook logo
About Microsoft Outlook
Microsoft Outlook is a web-based suite of webmail, contacts, tasks, and calendaring services.
Related categories
Similar apps
Gmail integrationsGmail integrations
Gmail
Email, Google
Zoho Mail integrationsZoho Mail integrations
Zoho Mail
Email, Zoho
microsoft-teams logo
microsoft-teams logo
About Microsoft Teams
Microsoft Teams is the hub for teamwork in Office 365 that integrates all the people, content, and tools your team needs to be more engaged and effective.
Related categories
Similar apps
Slack integrationsSlack integrations
Slack
Team Chat
Chatwork integrationsChatwork integrations
Chatwork
Team Chat
Rocket.Chat integrationsRocket.Chat integrations
Rocket.Chat
Team Chat

Connect Microsoft Outlook to Microsoft Teams on the world's largest no-code automation platform

Google Logo Sign up with Google