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Set up your first integration
Quickly connect Gmail to Xero with a Zapier template.
Our most popular template
How Zapier works
Zapier makes it easy to integrate Gmail with Xero - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "New Attachment" from Gmail.
Add your action
An action happens after the trigger—such as "Add Items to Existing Sales Invoice" in Xero.
You’re connected!
Zapier seamlessly connects Gmail and Xero, automating your workflow.
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Frequently Asked Questions about Gmail + Xero integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Gmail and Xero
How does the Gmail and Xero integration work?
Our integration allows users to automate workflows between Gmail and Xero using triggers and actions. For instance, whenever you receive an email in Gmail, it can trigger actions in Xero like creating a new contact or generating an invoice.
What are some examples of triggers in the Gmail to Xero integration?
Some examples of triggers include receiving a new email, labeling an email, or when an email is marked important in Gmail. Each of these actions can start a workflow that performs tasks in Xero.
What kind of actions can be triggered in Xero from Gmail?
Common actions we can facilitate include creating new invoices, updating contacts, and adding expenses in Xero based on emails received in your Gmail account.
Can I set up automated responses to emails based on certain activities in Xero?
Yes, you can configure your system so that specific events in Xero trigger automatic replies or forwarding rules in Gmail. For instance, if a payment is received, you might want to send a confirmation email back.
Is it possible to attach invoices from Xero directly into my emails through this integration?
With our setup, any new invoice created in Xero can automatically be attached to a draft email or even directly sent out from your Gmail account.
How are errors handled when there's a problem with the integration?
If there’s an issue with the automation, such as incorrect data formatting or connectivity problems between Gmail and Xero, we provide notifications detailing what went wrong. You can also set up fallback steps if certain tasks fail.
Do I need coding skills to use the Gmail and Xero integration effectively?
No coding skills are required. Our platform offers a user-friendly interface where you can set up triggers and actions without needing to write any code.
Practical ways you can use Gmail and Xero
Log email attachments in Xero
As a business owner, staying organized is key. When you receive an email with an important attachment in your Gmail inbox, Zapier automatically uploads that attachment to Xero as a draft expense claim receipt, saving you time and ensuring your expense records are instantly updated.
Business OwnerMonitor Xero errors via Gmail
IT teams often need to stay ahead of system errors. When an error is detected in Xero, Zapier sends a Gmail notification summarizing the issue, helping IT teams respond quickly and reduce downtime.
ITTrack Gmail leads with Xero contacts
For marketers, segmentation and tracking are crucial. When a new email with specified keywords arrives in Gmail indicating a lead, Zapier creates a contact in Xero. This ensures your CRM and billing systems remain synced, simplifying lead follow-ups and future conversions.
Marketing & Marketing OpsSupported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- Label or mailbox
- Search keywords
Try ItTriggerPolling- Label or mailboxRequired
Try ItTriggerPolling- Label or mailbox
Try ItTriggerPolling- New Starred Email
Triggers when you receive a new email and star it within two days.
Try ItTriggerPolling
- New Label
Triggers when you add a new label.
Try ItTriggerPolling - Label or mailbox
Try ItTriggerPolling- Search keywords
Try ItTriggerPolling- Label or mailbox
Try ItTriggerPolling