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Set up your first integration
Quickly connect Gmail to Microsoft Teams with a Zapier template.
Our most popular template
How Zapier works
Zapier makes it easy to integrate Gmail with Microsoft Teams - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "New Attachment" from Gmail.
Add your action
An action happens after the trigger—such as "Create Channel" in Microsoft Teams.
You’re connected!
Zapier seamlessly connects Gmail and Microsoft Teams, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- Label or mailbox
- Search keywords
Try ItTriggerPolling- Label or mailboxRequired
Try ItTriggerPolling- Label or mailbox
Try ItTriggerPolling- New Starred Email
Triggers when you receive a new email and star it within two days.
Try ItTriggerPolling
- New Label
Triggers when you add a new label.
Try ItTriggerPolling - Label or mailbox
Try ItTriggerPolling- Search keywords
Try ItTriggerPolling- Label or mailbox
Try ItTriggerPolling
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Practical ways you can use Gmail and Microsoft Teams
Send critical emails to Teams channels
Stay informed about critical updates. When a new email in Gmail matches specific keywords, Zapier can send the content directly to a designated Microsoft Teams channel. This helps ensure important communications are not missed, improving collaboration and response times.
Business Owner
Monitor flagged emails in Teams
Streamline email incident response. When an IT-related email gets labeled in Gmail, Zapier can send an alert to a Microsoft Teams channel. This proactive communication ensures immediate attention to flagged issues, reducing downtime and improving efficiency.
ITNotify Teams about new potential leads
Speed up lead management. When an email in Gmail matches specific criteria for potential leads, Zapier can notify the marketing team in a dedicated Microsoft Teams channel. This fast-track notification system enables quick follow-ups, potentially increasing conversion rates.
Marketing & Marketing OpsLearn how to automate Gmail on the Zapier blog
Learn how to automate Microsoft Teams on the Zapier blog
Frequently Asked Questions about Gmail + Microsoft Teams integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Gmail and Microsoft Teams
How can I integrate Gmail with Microsoft Teams?
You can integrate Gmail with Microsoft Teams using automation platforms like our service, where you can set up workflows to connect both apps. This integration allows you to automate actions such as sending channel messages in Teams when new emails arrive in Gmail.
What triggers are available for this integration?
Triggers for integrating Gmail with Microsoft Teams include receiving a new email, a labeled email, or an email from a specific sender in your Gmail account. These triggers can initiate actions such as posting messages or creating tasks in Microsoft Teams.
What actions can be performed in Microsoft Teams using received Gmail data?
Actions include sending a message to a channel or chat, updating a team’s tab with the content of an email, or creating tasks directly from your emails. This allows for seamless communication and task management within your team based on your Gmail activity.
Do I need any coding skills to set up this integration?
No coding skills are required. Our platform offers an intuitive interface where you can drag and drop to create integrations between Gmail and Microsoft Teams, selecting triggers and corresponding actions easily.
Can this integration recognize specific emails based on criteria?
Yes, you can set up filters to recognize emails based on criteria such as sender, subject line keywords, or even specific labels applied within Gmail. These criteria help tailor the integration so that only relevant emails trigger actions in Microsoft Teams.
Is it possible to send automated replies from Microsoft Teams via this integration when an email is received in Gmail?
While the direct feature of sending automated replies through Microsoft Teams is not standard, you can configure custom workflows where certain triggers generate predefined responses that notify team members upon receiving particular types of emails.
How secure is the information shared between Gmail and Microsoft Teams during this process?
We prioritize security by ensuring all data transferred between Gmail and Microsoft Teams during these integrations is encrypted. Additionally, access permissions are required before any data exchange occurs between the platforms.
