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Zapier makes it easy to integrate Microsoft Excel with Microsoft Outlook - no code necessary. See how you can get setup in minutes.

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Microsoft Excel logo
Microsoft Excel
Microsoft Excel logo
Microsoft Excel
1. Choose trigger event
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Microsoft Outlook
Microsoft Outlook logo
Microsoft Outlook
2. Choose action
Microsoft Excel logo
1. Select the event
Setup
Test
Microsoft Excel logo
Microsoft Excel
Choose a trigger event

Choose a trigger

A trigger is the event that starts your Zap—like a "New Row" from Microsoft Excel.

Add your action

An action happens after the trigger—such as "Add Attendees to Calendar Event" in Microsoft Outlook.

You’re connected!

Zapier seamlessly connects Microsoft Excel and Microsoft Outlook, automating your workflow.

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25m

Customers have created over 25 million Zaps on the platform

6 mins

The average user takes less than 6 minutes to set up a Zap

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Frequently Asked Questions about Microsoft Excel + Microsoft Outlook integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Microsoft Excel and Microsoft Outlook

How can I automatically send an email from Outlook when a row is updated in Excel?

You can set up an automation that triggers an email to be sent whenever a specific row in Excel is updated. You'll need to designate the Excel file and specify the conditions under which an update should trigger the email. In our system, you can define these triggers as events like 'Row Updated,' and map it to actions like 'Send Email' through Outlook.

Is it possible to add an Outlook calendar event when a new row is added in Excel?

Yes, you can automate adding events to your Outlook calendar by creating a trigger for when new rows are added to your Excel sheet. Specify the details of your Calendar event in our platform, using information from the newly added Excel row.

What specific data from Excel can be included in an Outlook email through automation?

In our integrations, you can choose which data points from an Excel sheet—such as cell values or entire rows—should be included in your Outlook emails. You have full control over mapping these data items into various parts of your emails such as subject, body, or even attachments if needed.

How do I set up automatic reminders in Outlook based on deadlines recorded in Excel?

To automate reminders in Outlook based on deadlines listed in Excel, you would create a trigger that monitors those deadline cells. Whenever a deadline approaches or is reached, our system acts by scheduling reminder alerts directly into your Outlook reminders or sending you notifications by email.

Can we sync tasks between Microsoft Excel and Microsoft Outlook automatically?

Yes, task synchronization between Microsoft Excel and Microsoft Outlook is possible through our automation services. When tasks are marked complete or modified within your Excel spreadsheet, corresponding updates or tasks can automatically reflect within your Outlook task list.

Is it feasible to create recurring appointments in Outlook based on recurrence patterns identified in an Excel spreadsheet?

You can certainly leverage recurring patterns noted within your Excel files to generate recurring appointments within Outlook. Define triggers based on these recurrence patterns so that whenever applicable criteria are met—such as weekly meetings—they auto-generate respective appointments with specified recurrence details.

How does integrating contacts between Microsoft Excel and Microsoft Outlook streamline communication?

By integrating contacts between Microsoft Excel and Microsoft Outlook, any updates made to contact details within an excel file get instantly reflected in the contact list of your outlook account. This ensures streamlined communication since everyone’s information is always current and accessible directly via email directories.

Practical ways you can use Microsoft Excel and Microsoft Outlook

Send email updates when a row is updated in Excel.

Business owners often track important data in Excel spreadsheets. With this automation, any time a row is updated in the workbook, Zapier sends an email update via Outlook to relevant stakeholders. This saves time on manual email updates and ensures everyone is informed about changes.

Business Owner
Notify stakeholders about marketing data updates.

Marketing teams often track KPIs in Excel. When a new row is added to the sheet, such as a submitted form or lead data, Zapier can trigger an email sent through Outlook to inform stakeholders. This helps prioritize timely follow-ups and improves response rates.

Marketing & Marketing Ops
Add updates to Excel for new Outlook emails.

Project managers often manage tasks via Excel. When a new email arrives in Outlook that is flagged for follow-up, Zapier can automatically add details about this email to an Excel worksheet. It reduces the need for manual entry and keeps work centralized for better time management.

Project Management

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

triggers, actions, or triggers and actions
    • Plan Restrictions
    • Storage_source
    • Folder
    • Spreadsheet
      Required
    • Worksheet
      Required
    Trigger
    Polling
    Try It
    • Plan Restrictions
    • Storage_source
    • Folder
    • Spreadsheet
      Required
    Trigger
    Polling
    Try It
    • Plan Restrictions
    • Storage_source
    • Folder
    • Spreadsheet
      Required
    • Worksheet
      Required
    Action
    Write
    • Plan Restrictions
    • Storage_source
    • Folder
    • Spreadsheet
      Required
    • Worksheet
      Required
    • Table
      Required
    Action
    Write
    • Plan Restrictions
    • Storage_source
    • Folder
    • Spreadsheet
      Required
    • Worksheet
      Required
    • Table
      Required
    Trigger
    Polling
    Try It
    • Plan Restrictions
    • Storage_source
    • Folder
    • Spreadsheet
      Required
    • Worksheet
      Required
    • Trigger Column
    Trigger
    Polling
    Try It
    • Plan Restrictions
    • Storage_source
    • Folder
    • Spreadsheet
      Required
    • Worksheet
      Required
    Action
    Write
    • Plan Restrictions
    • Storage_source
    • Folder
    • Title
      Required
    • Column Headers
    • Zap_step_id
    Action
    Write

Learn how to automate Microsoft Excel on the Zapier blog

Learn how to automate Microsoft Outlook on the Zapier blog

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excel logo
About Microsoft Excel
Microsoft's Excel is a spreadsheet application used by millions of users across the world. It is part of the Office ecosystem and is considered the industry standard for spreadsheets. Only files on OneDrive for Business (available with Office 365 and Sharepoint server) are supported at this time with Zapier.
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microsoft-outlook logo
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About Microsoft Outlook
Microsoft Outlook is a web-based suite of webmail, contacts, tasks, and calendaring services.
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