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How Zapier works

Zapier makes it easy to integrate Email by Zapier with Google Calendar - no code necessary. See how you can get setup in minutes.

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Help
Email by Zapier logo
Email by Zapier
Email by Zapier logo
Email by Zapier
1. Choose trigger event
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Google Calendar
Google Calendar logo
Google Calendar
2. Choose action
Email by Zapier logo
1. Select the event
Setup
Test
Email by Zapier logo
Email by Zapier
Choose a trigger event

Choose a trigger

A trigger is the event that starts your Zap—like a "New Inbound Email" from Email by Zapier.

Add your action

An action happens after the trigger—such as "Add Attendee(s) to Event" in Google Calendar.

You’re connected!

Zapier seamlessly connects Email by Zapier and Google Calendar, automating your workflow.

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Customers who say using Zapier has made them better at their job

25m

Customers have created over 25 million Zaps on the platform

6 mins

The average user takes less than 6 minutes to set up a Zap

Make work flow with AI

Level up your Email by Zapier to Google Calendar integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
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Frequently Asked Questions about Email by Zapier + Google Calendar integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Email by Zapier and Google Calendar

How do I connect Email by Zapier with Google Calendar?

To connect Email by Zapier with Google Calendar, you need to create a Zap that uses Email by Zapier as the trigger (e.g., receiving an email) and Google Calendar as the action (e.g., creating an event). Use our platform to follow the step-by-step setup process.

Can I create recurring events on Google Calendar using this integration?

While you can create standard events on Google Calendar through triggers like receiving specific emails, setting up recurring events is not directly supported through this integration. You'll need to set those manually in your calendar.

What email triggers are available for this integration?

Our Email by Zapier integration allows you to use triggers like receiving a new inbound email or processing information from custom email filters to initiate actions in Google Calendar.

Is it possible to attach email content as details in a Google Calendar event?

Yes, you can include the content of the email in the event description when setting up your action step for creating a new event in Google Calendar.

Are there limitations on the number of emails that can trigger actions in my calendar?

There might be limitations based on your plan and how many tasks you're allowed. Please check your current subscription limits to ensure compliance.

Can I use multiple Gmail accounts within this integration?

You can switch between different Gmail accounts when setting up actions in Google Calendar, but each account must be authorized individually if used concurrently within Zaps.

How quickly are changes reflected in my Google Calendar after an email is received?

Typically, changes are processed within a few minutes. However, please allow some time for processing delays, which can vary slightly based on system loads and task queues.

Practical ways you can use Email by Zapier and Google Calendar

Daily schedule email reminders.

Send an email reminder with the day's schedule from Google Calendar. This integration ensures business owners start their day informed and organized, saving time on planning and reducing oversights.

Business Owner
Log cancelled events for tracking.

When an event is cancelled in Google Calendar, send an email to a specified address for documentation. This automation helps IT teams maintain event change logs for reporting or compliance purposes.

IT
Email updates for upcoming tasks.

Send an email notification when events are approaching in Google Calendar. Project managers can stay informed about deadlines or meetings, ensuring timely task follow-ups.

Project Management

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

triggers, actions, or triggers and actions
  • Email by Zapier triggers, actions, and search
    New Inbound Email

    Triggers when an email is forwarded to your own custom

    Trigger
    Instant
    Try It
    • Zap_id
    • Free_test_limitation
    • To
      Required
    • Subject
      Required
    • Body (HTML or Plain)
      Required
    • Attachment
    • From_name
    • Reply_to
    • Cc
    • Bcc
    • Force Linebreaks?
    • Enable read receipts?
    Action
    Write
    • Calendar
      Required
    Trigger
    Polling
    Try It
    • Calendar
      Required
    • Time After
    • Time After (Unit)
    • Search_term
    Trigger
    Polling
    Try It
    • Setup Directions
    Trigger
    Instant
    Try It
    • Calendar
      Required
    • Expand Recurring Events
    Trigger
    Instant
    Try It

Learn how to automate Email by Zapier on the Zapier blog

Learn how to automate Google Calendar on the Zapier blog

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About Email by Zapier
Send and receive email via a custom Zapier email address at "zapiermail.com". This is great for triggering off of emails and sending custom emails. (Max of 10 email sends per hour.) Have direct access to your own email servers? Check out our IMAP and SMTP services!
Related categories
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About Google Calendar
Google Calendar lets you organize your schedule and share events with co-workers and friends. With Google's free online calendar, it's easy to keep track of your daily schedule.
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